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Western Coalfields Limited Transformer Oil Filtration & Testing Tender Chhindwara Madhya Pradesh 2026 - 25% Variation Clause

Bid Publish Date

27-May-2026, 6:47 pm

Bid End Date

10-Jun-2026, 7:00 pm

EMD

₹7,460

Value

₹5,96,608

Location

CHHINDWARA , MADHYA PRADESH
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Progress

Issue27-May-2026, 6:47 pm
Corrigendum06-Jun-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 20

TREATMENT OF DRINKING WATER OIL REGENERATION DRINKING WATER SYSTEM SERVICES ELECTROMECHANICAL MACHINERY POWER POWER PROJECT TRANSFORMERS BRANDY ENT EQUIPMENT RF PASSIVE COMPONENTS TRANSFORMER OIL ELECTRICAL SUBSTATION STATIC CONVERTERS SUBSTATION DRINKING WATER SUPPLY AROMATIC SPIRIT SUB STATION GINNING OIL SWITCH GEAR

Tender Overview

Western Coalfields Limited invites bids for Filtration and Testing of Transformer oil of power Transformers in Chhindwara, Madhya Pradesh. Estimated contract value is ₹596,608 with an EMD of ₹7,460. There are no BOQ items published. The scope covers specialized oil filtration and diagnostic testing for transformer oils used in power transformers. A notable feature is the option to adjust contract quantity or duration by up to 25% at release and post-award, applicable to lumpsum service contracts with client consent where needed. This tender targets service providers experienced in transformer oil rejuvenation, filtration, and oil quality analysis, under GeM terms with flexible security deposit options.

Technical Specifications & Requirements

  • Service category: Filtration and testing of transformer oil for power transformers
  • Tender category: Custom Bid for Services
  • Estimated value: ₹596,608; EMD: ₹7,460
  • BOQ: No items listed; no unit quantities published
  • No technical performance specifications are provided in the data
  • Compliance expectations include standard GeM security deposits or alternative EMD forms (see Terms & Conditions) for bid submission
  • Service delivery expectations and installation/commissioning details are not specified in the available data
  • Suitability requires capability in transformer oil filtration and laboratory-grade oil testing procedures

Terms & Eligibility

  • EMD submission options: DD payable to WESTERN COALFIELDS LIMITED, PENCH AREA, FDR in bidder name, or online RTGS/net banking with proof within 15 days of award
  • PBG optional; alternative security deposit methods accepted as per GeM GTC
  • Percentage variation rights: an up to 25% increase/decrease in quantity or duration at contract award and post-award, with consent for scope changes in lump-sum service contracts
  • Ensure contract number and seller name are cited in online transfers; provide scanned proof within 15 days of award
  • No specific delivery timeline stated; bidders should prepare for potential schedule adjustments under the 25% clause

Key Specifications

  • Service: Filtration and testing of transformer oil for power transformers

  • Estimated contract value: ₹596,608

  • EMD amount: ₹7,460

  • No BOQ items provided; no unit quantities available

  • Delivery/installation timelines not specified

  • Alternative EMD options: DD, FDR, online RTGS

Terms & Conditions

  • EMD must be submitted via DD, FDR, or RTGS with proof within 15 days of award

  • Contract quantity/duration may be adjusted up to 25% at issue and post-award

  • Alternative security deposits allowed under GeM GTC; ensure proper transfer documentation

Important Clauses

Payment Terms

EMD forms accepted: DD, FDR, or online RTGS; proof of payment to be uploaded within 15 days of award

Delivery Schedule

No explicit delivery timeline provided; bidders must anticipate schedule adjustments under the 25% variation clause

Penalties/Liquidated Damages

No LD details specified in the available data; standard GeM terms apply and may be clarified in the ATC/document view

Bidder Eligibility

  • Experience in transformer oil filtration and testing services

  • Financial capability to support a ₹596,608 scope

  • Compliance with GeM security deposit options (DD/FDR/RTGS) and related documentation

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - Filtration and Testing of Transformer oil of power Transformers

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 8

GeM-Bidding-9389873.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for transformer oil filtration/testing projects

4

Financial statements or turnover proof

5

EMD submission document (DD, FDR, or RTGS transfer receipt)

6

Technical bid documents and compliance certificates (if any)

7

OEM authorization or equivalents (if applicable)

8

Proof of service capability for transformer oil testing and filtration

Corrigendum Updates

1 Update
#1

Update

06-Jun-2026

Extended Deadline

10-Jun-2026, 7:00 pm

Opening Date

10-Jun-2026, 7:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for transformer oil filtration tender in Chhindwara MP 2026?

Bidders must submit GST, PAN, and experience certificates, along with an EMD of ₹7,460 via DD, FDR, or online RTGS. Include technical bids and OEM authorizations if applicable. The contract allows up to 25% quantity/duration variation at issue and post-award with consent. Upload proof of online payment within 15 days of award.

What documents are required for transformer oil testing tender in MP?

Required documents include GST certificate, PAN, experience certificates for transformer oil work, financial statements, EMD submission proof, technical compliance documents, and any OEM authorizations. Ensure bidder name and contract number are referenced in online transfers, with scanned proof uploaded within 15 days of award.

What is the estimated value and EMD for this tender in MP?

The estimated value is ₹596,608. The EMD amount is ₹7,460. Bidders may submit EMD via DD payable to WESTERN COALFIELDS LIMITED, PENCH AREA, FDR, or online RTGS with proof uploaded within 15 days of award.

What is the 25% variation clause for this service tender in MP?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue, and further adjustment up to 25% post-award with bidder consent for scope changes in lumpsum-based services.

Which bank details are required for online EMD payment for this tender?

Online payments must go to WESTERN COALFIELDS LIMITED, PENCH AREA, Account No. 11220095093, SBIN0007358, SBI, Paras ia branch. Include the contract number and seller name in the transaction notes; upload proof within 15 days of award.

Are there delivery timelines specified for transformer oil services in this tender?

No explicit delivery timeline is provided in the data. Bidders should anticipate potential schedule changes under the 25% variation clause and align resources to meet uncertain project start and completion windows.

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