FAQ about the Department of Military Affairs Medical Supplies Tender 2025

Q1: How to register a business for this government medical supply tender in India?
A: To participate in this tender, your business must be registered on the Government e-Marketplace (GeM) portal. You need to complete the profile registration, upload relevant documents such as GST registration, trade license, and Udyam Registration (for MSMEs). Ensure that your profile is fully verified, and all certifications are up-to-date. For expert guidance, visit https://tenderai.in/services/gem-profile-registration. This registration is essential for bid submission and to avail MSME benefits offered under government procurement policies. The process is straightforward but detailed documentation and adherence to technical specifications are critical for success.

Q2: What are the eligibility criteria for supplying medicines to the Indian Army under this tender?
A: Suppliers should have at least 3 years of experience in manufacturing or supplying similar healthcare products to government organizations or PSUs. Bidders must demonstrate past performance by supplying a minimum of 30% of the tendered quantity in at least one of the last three financial years, supported by official supply certificates. MSMEs with valid Udyam Registration and OEM authorization gain additional reservation benefits. Bidders must meet technical specifications and local content requirements, with a minimum of 50% local content to qualify as a Class 1 local supplier. Compliance with quality standards, relevant certificates, and experience are key eligibility determinants.

Q3: How can small businesses from India benefit from this defence procurement tender?
A: Micro and Small Enterprises (MSEs) can avail of significant benefits, including reservation of procurement from Class 1 local suppliers, as defined under the Public Procurement (Preference to Make in India) Order 2017. The bid process favors MSMEs with Udyam Registration, offering priority access to supply contracts, exemption from some experience and turnover criteria, and opportunities to participate in government procurement schemes. Ensure you have proper OEM certifications and local content declarations to qualify. This tender supports MSMEs to enhance manufacturing capacity and gain long-term government procurement relationships.

Q4: What technical documents are required to participate in this medicine supply tender?
A: Essential technical documents include the detailed specification compliance certificates, OEM authorization certificates, past performance/certificates of previous supplies to government bodies, and a certificate ensuring adherence to BOQ specifications. The specific technical specs for each product are available in the linked PDF documents. Submitting correct and comprehensive documentation—such as test reports, quality certifications, and delivery certificates—is crucial to demonstrate compliance and to avoid disqualification. Always verify that your products match the specifications as per the attached BOQ and technical requirement files.

Q5: Are there any bidding process restrictions or evaluation criteria I should be aware of?
A: Yes. The tender employs a total value-wise evaluation, meaning the lowest total bid price that meets technical specifications is likely to be preferred. This is a two-packet bid system, where bidders submit technical and financial bids separately. The evaluation process considers past experience, technical compliance, local content, and bid price. No mandatory EMD is required, but submissions must be complete and adhere to the specified deadline. Bidders should also note that bids are evaluated for overall best value, not just lowest price.

Q6: What are the key delivery requirements for this medical supplies tender?
A: Delivery must be completed at the specified Ananthnag location, within 15 days of order confirmation, as per the BOQ guidelines. The suppliers should prepare for prompt transportation and logistics planning to meet the strict deadlines. The specifications also include proper documentation for delivery acceptance, and suppliers should ensure quantities match order details. Organizations recommend maintaining multiple logistic channels to handle possible transportation challenges, especially during adverse weather or remote delivery scenarios.

Q7: How can I improve my chances of winning this government medical supply contract?
A: Focus on several critical areas:

• Ensure full compliance with technical specifications listed in the attached BOQ and specification documents.
• Upload all mandatory documentation, including OEM certification, past supply certificates, and quality assurance certificates.
• Demonstrate prior experience with government or PSUs, specifically in healthcare supplies.
• Prioritize local content to qualify for MSME and Make In India reservations.
• Maintain competitive bid pricing based on market research.
• Carefully review the detailed BOQ and bid instructions, and verify submission deadlines.
• Engage in pre-bid meetings if possible and clarify technical doubts early, using the official pre-bid venue scheduled on 19th July 2025.

Q8: Are there any specific rules for bidding on multiple products or lots within this tender?
A: This tender is a two-packet bid system, mainly evaluating the total bid value. Typically, suppliers submit separate bids for each product category, but joint or combined bids are accepted if they meet all technical and procedural requirements. Bidders should focus on providing accurate, item-specific technical documents and maintaining competitiveness for each lot. Make sure to declare local content, certifications, and past performance for each product to strengthen your bid, especially for products with minimum local content requirements.

Q9: What are the benefits of registering on TenderAI for this government tender?
A: TenderAI offers comprehensive services, including professional GeM portal registration, assistance in preparing compliant bids, and insights into government procurement processes. By registering, you gain access to updated tender alerts, document support, and market intelligence tailored for government contracts. This helps small and large businesses alike to stay ahead in competitive bidding, ensure compliance, and improve success rates. For dedicated support, visit https://tenderai.in/services/gem-profile-registration.

Q10: How do I ensure my bid complies with Make In India and local content requirements?
A: Ensure your bid package includes a valid OEM certificate detailing the percentage of local content in your products. The minimum local content required is 50% to qualify as a Class 1 local supplier. Additionally, declare adherence to Make In India policies, and provide certification from your OEM regarding manufacturing locations and local value addition. Bidders must also upload supporting documents, like factory certification and local procurement certificates, to demonstrate compliance. Non-compliance may result in bid rejection or loss of reservation benefits.

End of FAQs