Indian Army Dimapur Security & Event Support Tender 2026 – Stage Setup, Sound, Lighting, Logistics with 25% Quantity Option
Progress
Quantity
420
Category
Stage Setup
Bid Type
Two Packet Bid
Key Highlights
- • Detailed EMD: ₹50,000 security deposit required
- • Option clause: up to 25% quantity increase during contract at contracted rates
- • Scope breadth: Stage Setup, Sound System & Mixing Console, Lighting, Seating, Publicity, IT/Digital, Logistics, Food & Medical Services
- • Turnover criteria: minimum average annual turnover over last 3 years; evidence via audited statements or CA certificate
- • Mandatory vendor documents: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if applicable
- • No specific technical specs in BOQ; requires integrated supply, installation and commissioning
- • Non-disclosure and vendor code requirements embedded in terms
Categories
75
Tender Overview
Indian Army through the Department of Military Affairs in Dimapur, Nagaland invites bids for a broad range of event support services including Stage Setup, Professional Sound System and Mixing Console, Lighting System, Seating Arrangement, Artist Fees, Publicity, IT & Digital Support, Food Refreshment, Logistics, Medical First Aid, Gifts, Mementos, Trophies, Flex Banners, Souvenir Gifts and related logistics. The scope covers Supply, Installation, Testing and Commissioning of goods with a flexible quantity option of up to 25% on contracted quantities. Bidder must demonstrate turnover compliance and provide OEM authorization where applicable, with an EMD of ₹50,000. Location details emphasize the Dimapur area with regional deployment requirements and on-site integration across 15 BOQ items (N/A specifics). This tender emphasizes delivery performance, compliance with buyer terms, and the option to adjust quantities during contract execution. Unique factors include broad scope, mix of audio-visual, logistics and guest experience elements in a defense/public event context, and the need for coordinated supply, installation and commissioning.
Technical Specifications & Requirements
- No itemized technical specifications provided; scope implies coordination of multiple subsystems: stage setup, sound system, mixing console, lighting, seating, artist management, publicity, IT/digital support, food & beverages, medical and emergency services, and gifts/mementos.
- Required actions include: supply, installation, testing and commissioning of all listed components; OEM authorization if using distributors; adherence to standard procurement practices and quality acceptance.
- Documentation indicates a need for turnover data and financial stability; minimum average turnover to be provided for the last 3 years; EMD ₹50,000; PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure and vendor code requirements.
- Since no explicit product specs are provided, bidders should be prepared for integrated event technology deployment, coordination with multiple suppliers, and on-site quality checks.
- Emphasis on meeting delivery, installation and commissioning timelines under varied event windows.
Terms, Conditions & Eligibility
- EMD: ₹50,000 (as required security deposit).
- Turnover: Minimum average annual turnover over last 3 years to be demonstrated via audited statements or CA certificate.
- Delivery/Execution: Supply, installation, testing and commissioning of goods; option to increase quantity by up to 25% at contracted rates; delivery period linked to last delivery order date with minimum 30 days added if option exercised.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; manufacturer authorization if using OEM/authorized distributor; non-disclosure certificate; all documents as per bid conditions.
- Price/Commercial: Bid price to include all cost components; compliance with terms and conditions; bid may be rejected for missing certificates or non-compliance with ATC/Corrigendum.
- Compliance: Vendors must ensure procurement-related regulatory and security considerations appropriate to an Indian Army contract; adherence to the option clause and delivery extensions as specified in the terms.
Key Specifications
-
Scope: Supply, Installation, Testing and Commissioning of Stage Setup, Sound System, Mixing Console, Lighting, Seating, IT & Digital Support, Publicity, Food & Refreshment, Logistics, Medical First Aid, and Gifts
-
EMD: ₹50,000
-
Quantity option: Up to 25% increase during contract execution at contracted rates
-
Turnover: Minimum average annual turnover over last 3 financial years (documented)
-
OEM Authorization: Required for distributor/service provider submissions
-
Delivery: On-site deployment and commissioning aligned to defense/event timelines
Terms & Conditions
-
EMD of ₹50,000 must be submitted with bid
-
Up to 25% quantity adjustment allowed during contract at same rates
-
Supply, installation and commissioning scope across multiple event-related components
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Mandatory turnover documentation for last 3 years
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OEM authorization requirement for distributors
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Comprehensive documentation including PAN, GSTIN, EFT mandate and NDA
Important Clauses
Payment Terms
Bid price to include all costs; payment terms to be as per contract; details not specified in data
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time formula provided with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD details not specified; contract will impose actions per delivery failures and acceptance tests
Bidder Eligibility
-
Minimum average annual turnover as per last 3 financial years
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Manufacturer Authorization if applicable
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Ability to supply, install, test and commission multi-discipline event services
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Stage Setup , Professional Sound System and Mixing Console , Lighting System , Seating Arrangement , Artist Fee , Publicity , IT and Digital Support Services , Food Refreshment , Logistics , Medical First Aid and Emergency Services , Motivation Prize , Gifts for Guests , Mementos Trophies , Flex Banner , Souvenir Gifts
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dimapur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dimapur | Dimapur | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9492139.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
Stage Setup
Stage size minimum 40 ft x 30 ft x 5 ft load capacity minimum 500 kg per sqm waterproof roofing non slip flooring backdrop frame side wings
Professional Sound System and Mixing Console
PA system for 2000 to 3000 audience minimum 20000 watts digital mixing console 32 channel microphones monitor speakers complete cabling
Lighting System
LED PAR lights moving head lights follow spot light aluminum truss DMX controller backup power support
Seating Arrangement
Chairs for 1000 to 1500 persons VIP seating weatherproof canopy proper aisle spacing carpet flooring for VIP area
Artist Fee
Artist fee travel accommodation hospitality sound check and rehearsal arrangements
Publicity
Social media promotion posters print media coverage event branding and design
IT and Digital Support Services
LED display screen photography videography laptop internet and control systems
Food Refreshment
Catering drinking water hygienic food preparation and serving materials
Logistics
Transportation generator fuel loading and unloading arrangements
Medical First Aid and Emergency Services
First aid kits ambulance trained medical staff emergency response plan
Motivation Prize
Gift items trophies medals certificates customized engraving
Gifts for Guests
Gift hampers good quality packaging suitable for dignitaries
Mementos Trophies
Premium mementos trophies with engraved plate and stable base
Flex Banner
High resolution flex printing weather resistant with mounting eyelets
Souvenir Gifts
Cultural or utility souvenir items with event branding
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Stage Setup | Stage size minimum 40 ft x 30 ft x 5 ft load capacity minimum 500 kg per sqm waterproof roofing non slip flooring backdrop frame side wings | 1 | job | buy_4m | 30 | |
| 2 | Professional Sound System and Mixing Console | PA system for 2000 to 3000 audience minimum 20000 watts digital mixing console 32 channel microphones monitor speakers complete cabling | 1 | set | buy_4m | 30 | |
| 3 | Lighting System | LED PAR lights moving head lights follow spot light aluminum truss DMX controller backup power support | 1 | job | buy_4m | 30 | |
| 4 | Seating Arrangement | Chairs for 1000 to 1500 persons VIP seating weatherproof canopy proper aisle spacing carpet flooring for VIP area | 1 | job | buy_4m | 30 | |
| 5 | Artist Fee | Artist fee travel accommodation hospitality sound check and rehearsal arrangements | 1 | job | buy_4m | 30 | |
| 6 | Publicity | Social media promotion posters print media coverage event branding and design | 1 | job | buy_4m | 30 | |
| 7 | IT and Digital Support Services | LED display screen photography videography laptop internet and control systems | 1 | job | buy_4m | 30 | |
| 8 | Food Refreshment | Catering drinking water hygienic food preparation and serving materials | 1 | job | buy_4m | 30 | |
| 9 | Logistics | Transportation generator fuel loading and unloading arrangements | 1 | job | buy_4m | 30 | |
| 10 | Medical First Aid and Emergency Services | First aid kits ambulance trained medical staff emergency response plan | 1 | job | buy_4m | 30 | |
| 11 | Motivation Prize | Gift items trophies medals certificates customized engraving | 100 | nos | buy_4m | 30 | |
| 12 | Gifts for Guests | Gift hampers good quality packaging suitable for dignitaries | 100 | nos | buy_4m | 30 | |
| 13 | Mementos Trophies | Premium mementos trophies with engraved plate and stable base | 100 | nos | buy_4m | 30 | |
| 14 | Flex Banner | High resolution flex printing weather resistant with mounting eyelets | 10 | nos | buy_4m | 30 | |
| 15 | Souvenir Gifts | Cultural or utility souvenir items with event branding | 100 | nos | buy_4m | 30 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Manufacturer Authorization/ OEM authorization (if applicable)
Audited financial statements or CA certificate indicating 3-year turnover
Non-disclosure declaration on bidder letterhead
Evidence of prior supply/installation capabilities for multi-discipline event services
Frequently Asked Questions
Key insights about NAGALAND tender market
How to bid for the Dimapur event services tender in Nagaland 2026?
To bid, submit all required documents: PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Include turnover proof for the last 3 financial years and the EMD of ₹50,000. Ensure supply, installation and commissioning scope is clearly priced and that all terms are accepted.
What documents are required for the Indian Army event tender in Dimapur?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorization if applicable, audited turnover for last 3 years or CA certificate, and a non-disclosure declaration. Missing documents lead to bid rejection per ATC/Corrigendum.
What is the EMD amount for the Dimapur event procurement 2026?
The EMD amount is ₹50,000. It must be submitted with the bid as a security deposit. Ensure validity as per tender terms and provide a link or method to transfer funds, following the specified bank and documentation format.
What scope of supply is expected for the Dimapur tender?
The scope includes Supply, Installation, Testing and Commissioning of Stage Setup, Professional Sound System with Mixing Console, Lighting System, Seating, Artist Fees, Publicity, IT/Digital Support, Food & Beverages, Logistics, Medical First Aid, Gifts, Mementos, Trophies, Flex Banners and Souvenirs.
What are the delivery terms for quantity adjustments in this tender?
The Purchaser may increase or decrease quantity up to 25% at contracted rates. If exercised, delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What turnover documentation is required for eligibility in Dimapur 2026?
Provide audited balance sheets for the last 3 years or CA/Cost Accountant certificate indicating turnover. If the bidder is <3 years old, use turnover for completed years after incorporation to establish eligibility.
Are OEM authorizations mandatory for this Indian Army tender in Nagaland?
Yes, when distributing or relying on authorized dealers, an OEM authorization/certification detailing name, designation, address, email and phone is required to be furnished with the bid to validate eligibility.
What is the scope of work for the Dimapur event bid regarding medical and safety services?
The scope includes Medical First Aid and Emergency Services as part of the integrated event support package, ensuring on-site medical readiness, emergency response capabilities and coordination with event logistics.
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Documents 4
GeM-Bidding-9492139.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS