Indian Army Department Of Military Affairs Spare Parts Tender Darjeeling West Bengal 2026 – 3-Year Govt Supply Experience Required

Tender Overview

The Indian Army, Department Of Military Affairs, issues a procurement tender for a broad range of automotive spare parts and components (fuel filters, oil filters, belts, injectors/nozzles, fuel pumps, AVR, battery charging alternators, pumps, gaskets, seals, pipes, spark plugs, carburetors, rocker assemblies, turbochargers, and related items) intended for supply to the Sevoke Salugara area of Siliguri, West Bengal (PIN 734001). Estimated value is not disclosed; the bid carries an EMD of ₹18,000. The contract requires submission of Detailed Design Drawings within 5 days of award, with the buyer providing approval or a modification list within 7 days. Delivery terms align with approved drawings, and delays in drawing approval extend delivery without liquidated damages. This tender targets vendors with established government-supply experience and non-obsolete products with a minimum 5-year market life.

• Organization: Indian Army
• Location: Darjeeling, West Bengal
• Product scope: broad range of vehicle/engine spare parts and associated components
• EMD: ₹18,000
• Key differentiator: mandatory post-award design approvals and non-obsolescence requirement
• Delivery site: Sevoke, Salugara, Siliguri, West Bengal 734001
• Experience prerequisite: 3 years of similar govt supply
• Data Sheet uploads and OEM qualifications expected

Technical Specifications & Requirements

• No formal product specifications provided in the tender text; data sheet submission is required to validate offered items against the buyers’ expectations.
• Item variety includes: fuel filters, oil filters, fuel pipes, belts, injectors/nozzles, pumps, AVR, 24V self starters, alternators, pistons/rings, head gaskets, pushrod seals, boot seals, rocker assemblies, turbochargers, carburetors, spark plugs, and related engine components.
• Data Sheet alignment is mandatory; mismatches may lead to bid rejection.
• The bid invites products with at least 5 years residual market life and explicitly prohibits end-of-life offerings before that period.
• Required pre-qualification: OEM capability or authorized reseller with proven supply to Central/State Govt/PSUs for at least 3 years prior to bid opening.
• GST handling is bidder’s responsibility; reimbursement capped to actuals or the lower of actual GST or quoted GST.
• Delivery remains subject to post-approval drawings, with no LD for buyer-delayed design approvals.

Terms, Conditions & Eligibility

• EMD: ₹18,000; payment terms to be clarified in the final contract (bidders to confirm in bid).
• Delivery terms: contingent on approved Detailed Design Drawings; delivery period may be adjusted if drawings are delayed by the buyer.
• Experience: bidder or OEM must have supplied similar category products to Govt/PSU for at least 3 years; primary product in bunch bids must meet this criterion.
• Obsolescence: offered items must have a minimum of 5 years residual market life; end-of-life products rejected.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified) to be uploaded for Vendor Code Creation; explicit Data Sheet submission required.
• Non-Disclosure: bidder must sign a NDA commitment against sharing contract details.
• Delivery location: delivery and installation, if applicable, at Sevoke, Salugara, Siliguri.
• GST reimbursement policy remains as per actuals or applicable rates (whichever is lower).