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Eastern Railway Centrifugal Oil Cleaning Machine Tender Malda West Bengal 2026 BIS/NABL ISO Standards

Bid Publish Date

19-Feb-2026, 5:15 pm

Bid End Date

03-Mar-2026, 11:00 am

Location

MALDA , WEST BENGAL
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Progress

Issue19-Feb-2026, 5:15 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Categories 3

CLEANING MACHINE OIL CLEANING MACHINE

Tender Overview

The tender is issued by Eastern Railway (Indian Railways) for the procurement of a centrifugal oil cleaning machine located in Malda, West Bengal 732101. The scope is limited to supply of goods with an emphasis on on-site acceptance through standard inspection. Key differentiators include the option to adjust quantity by up to 25% during order and currency of contract, and mandatory BIS licensing for bidder eligibility. The package prioritizes adherence to specified inspection and documentation protocols, ensuring material integrity prior to dispatch. The tender emphasizes the need for formal service support channels and a defined delivery framework aligned with OEM capabilities.

Technical Specifications & Requirements

  • Category: MODE OF WORKING / TYPE / USAGE; Subcategories include Mode of Working, Type, Suitable for Cleaning, Type of Cleaning.
  • Performance metrics requested: Nominal Flow Rate (LPH), Dirt Holding Capacity; auxiliary data: Centrifuge Pump Flow Rate (LPM) and Centrifuge Motor Capacity (HP); warranty details to be provided.
  • Inspection and testing: material to be inspected by RITES; tests to be conducted at government/NABL/ILAC-accredited labs as per clause; BIS license required with offer.
  • Delivery and installation: delivery location at SSE/G/MLDT, Malda, with paperwork including GST-invoice alignment to supply state codes; service support with dedicated toll-free line and escalation matrix.
  • Documentation and ATC: GeM contract-based warranty, test certificates, and ATC documents uploaded; ensure compliance with attached specification.

Terms & Eligibility

  • EMD and payment terms are specified indirectly via contract terms; option to adjust quantity up to 25% (original/contracted quantities).
  • Scope is strictly supply-only with no integration services indicated; BIS license is mandatory.
  • Documentation: GSTIN alignment, GST/Invoicing per jurisdiction, warranty certificate, inspection certificate, e-way bill, bank mandate, cancelled cheque, turnover details for e-invoicing thresholds.
  • Service support: dedicated toll-free number and escalation matrix required from bidder/OEM. Compliance with RITES material inspection and GeM contract warranty terms is essential.

Key Specifications

  • Product: Centrifugal oil cleaning machine

  • Key performance: Nominal Flow Rate (LPH) and Dirt Holding Capacity

  • Auxiliary: Centrifuge Pump Flow Rate (LPM); Centrifuge Motor Capacity (HP)

  • Mode/Type/Usage: Mode of Working, Type, Suitable for Cleaning, Type of Cleaning

  • Standards/Testing: BIS license; Govt/NABL/ILAC-accredited test certificates; RITES inspection

  • Delivery: Supply-only scope to SSE/G/MLDT, Malda, West Bengal 732102; associated GST and invoicing rules

Terms & Conditions

  • 25% quantity variation allowed during order and contract currency with calculated delivery extension

  • Delivery must align with GeM contract warranty and BIS licensing requirement

  • Material inspection by RITES; testing via Govt./NABL/ILAC labs; GST alignment to supply state

Important Clauses

Payment Terms

Payment terms tied to GeM contract; delivery and GST invoicing must align with supply state; EMD not explicitly stated; ensure bank mandate and cancelled cheque submission.

Delivery Schedule

Delivery period starts from the last date of original delivery order; option to extend based on added quantity using the formula provided, with a minimum 30 days.

Penalties/Liquidated Damages

Clause implies LD via standard GeM terms if timely delivery is not met; specific LD rate not provided in data.

Bidder Eligibility

  • Must possess BIS license and provide BIS-compliant offer

  • Must comply with RITES inspection and NABL/ILAC-lab testing as required

  • Must provide GST-aligned invoicing and Bank Mandate/Cheque

  • Must provide dedicated service support line and escalation matrix

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

centrifugal oil cleaning machine (Q3)

Authority Records

MINISTRY OF RAILWAYS
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Documents 4

GeM-Bidding-8801472.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
MODE OF WORKING / TYPE / USAGE Mode of Working Offline
MODE OF WORKING / TYPE / USAGE Type Portable
MODE OF WORKING / TYPE / USAGE Suitable for Cleaning Transformer Oil
MODE OF WORKING / TYPE / USAGE Type of Cleaning Removal of Both Solid Contamination and Liquid Contamination
PERFORMANCE Nominal Flow Rate (LPH) 500
PERFORMANCE Dirt Holding Capacity 1000.0
AUXILIARY INFORMATION Centrifuge Pump Flow Rate (LPM) 0
AUXILIARY INFORMATION Centrifuge Motor Capacity (HP) 0.5
WARRANTY Warranty 1.0

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

BIS license (mandatory with offer)

4

Experience certificates (if any) demonstrating prior supply of centrifugal oil cleaning machines

5

Financial statements or turnover details (as per e-invoice threshold)

6

GST-compliant GeM invoice; GSTIN matching to supply state

7

Warranty certificate as per GeM contract

8

Inspection certificate (RITES or equivalent)

9

Test certificate from Govt./NABL/ILAC-accredited lab

10

E-Way bill or DP extension document (if applicable)

11

Bank mandate form and cancelled cheque

12

OEM authorization or authorizations (if bidding as Dealer)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the centrifugal oil cleaning machine tender in Malda?

Bidders must submit BIS license with offer and ensure GST alignment to the supply state. The bid requires RITES inspection, NABL/ILAC test certificates, GeM warranty, and a dedicated service support line. Ensure delivery to SSE/G/MLDT, Malda, West Bengal 732102 and comply with 25% quantity variation terms.

What documents are required for the oil cleaner tender in West Bengal?

Submit GST registration, PAN, BIS license, warranty certificate, inspection certificate (RITES), Govt./NABL/ILAC test certificates, GeM invoice, bank mandate form, cancelled cheque, e-way bill, and turnover details for e-invoicing thresholds; OEM authorization if bidding as dealer.

What are the key technical standards for this tender in 2026?

Compliance demands BIS license and GeM contract warranty; testing via Govt./NABL/ILAC-lab; RITES material inspection; ensure ISI/ISO standards are reflected if specified in ATC documents; ensure nominal flow rate and dirt-holding capacity are met.

When is delivery expected after the original delivery order in this tender?

Delivery period starts from the last date of the original delivery order; if quantity increases, calculated extension uses (additional/original) × original days, with a minimum of 30 days; contract may permit extension to the original delivery period.

What is required for service support in this procurement?

Bidders must provide a dedicated toll-free service number and an Escalation Matrix for service support; OEMs should demonstrate after-sales support capability and response times as per GeM contract terms.

What is the scope of supply for this tender?

Scope is strictly ‘Only supply of Goods’ with no on-site installation or integration services indicated; ensure packaging and delivery per freight terms; prepare GST-aligned invoice for Jharkhand/Bihar/West Bengal as applicable.

What happens if BIS license is missing from the bid?

Offers lacking BIS license are liable for rejection per ATC clauses; ensure submission of BIS license with the offer to meet bidder eligibility and avoid disqualification.

What about warranty and test certificates for the oil cleaner?

Provide warranty certificate as per GeM contract; include test certificates from a Govt./NABL/ILAC-accredited lab; maintain RITES inspected materials; ensure the warranty coverage and AMC terms are clearly specified in the bid.

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