Odisha Police Cleaning Services Tender Sundergarh Odisha 769001 - IS 550 Compliant Cleaning & Disinfection 2026
Bid Publish Date
10-Oct-2026, 2:47 pm
Bid End Date
20-Oct-2026, 3:00 pm
EMD
₹11,942
Value
₹5,97,147
Location
Progress
Tender Overview
Odisha Police (Home Department Odisha) invites bids for Cleaning, Sanitation and Disinfection Service at locations in SUNDERGARH, ODISHA 769001. Estimated value is ₹5,97,147 with an EMD of ₹11,942. Scope includes general cleaning (sweeping, mopping, dusting) for office/institutional spaces. A 25% variation in contract quantity or duration is allowed, with the buyer’s consent for lump-sum service contracts. The tender emphasizes local service availability, with an office in the state of consignees and a mandatory submission pathway for EMD via FDR or DD. Aimed at reliable maintenance of sanitary conditions with statutory payroll documentation and timely wage payment to staff.
Technical Specifications & Requirements
- Category: Cleaning, Sanitation and Disinfection Service – Office/Commercial/Institutions/Residential; General Cleaning; Indoor tasks
- Location: SUNDERGARH, ODISHA (769001)
- Estimated Value: ₹5,97,147; EMD: ₹11,942
- No BOQ items available; tender relies on service delivery performance and past experience evidence
- EMD / PBG options: FDR in favor of DIG of Police, WR, Raurkela or DD post-award as acceptable security; ensure hard copy delivery within specified timelines
- Payment terms: Salaries paid by service provider first; subsequent reimbursement with statutory documents
- Experience evidence: Valid contract copies, client execution certificates, or equivalent documentation accepted
- Office requirement: Service provider must maintain a local office in the consignees’ state
Terms, Conditions & Eligibility
- 25% option clause allows increase/decrease in quantity or duration up to 25%
- EMD submission options: Fixed Deposit Receipt (FDR) or Demand Draft (DD) in favor of DIG of Police, WR, Raurkela
- Past experience proofs: Contract copies with invoices, client certificates, or equivalent documents
- Payment terms: Service provider to pay staff salaries/wages upfront and claim reimbursement with statutory documents
- Delivery/implementation: Delivery and service provisioning aligned to contract terms; hard copies within 15 days of award for DD, 5 days for delivery of FDR proof
- Office presence: Local office in the state of consignee is mandatory
- Performance security: DD acceptable as per GeM GTC; PBG optional per tender terms
Key Specifications
-
Product/Service Name: Cleaning, Sanitation and Disinfection Service
-
Estimated Value: ₹5,97,147; EMD: ₹11,942
-
Location: Sundergarh, Odisha 769001; Client: Odisha Police, Home Department
-
Delivery/Service Scope: General cleaning (sweeping, mopping, dusting); Indoor cleaning
-
Eligibility: Past project experience; local office in Odisha; adherence to salary payment terms
Bidder Eligibility
-
Experience in providing cleaning and sanitation services to government or large institutional clients
-
Demonstrated ability to pay staff salaries upfront and furnish statutory documents (PF/ESIC)
-
Local office in Odisha with operational capability for timely service delivery
Tender Data
Bid Details
Quantity
1692
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
23
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| RABINDRA KUMAR PRADHAN | 769002,Sector-4, Rourkela | Sundargarh | Odisha | 769002 | 1692 | - | Frequency in each cycle : 2 Number of working days in a month : 30 Number of cycles during Contract Period : 720 |
Authority Records
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Documents 6
GeM-Bidding-10015887.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Required Documents
GST registration certificate
PAN card
Past experience proof (contract copies, client certificates, or invoices with self-certification)
Financial statements or evidence of financial stability
EMD submission document (FDR/DD) and proof of submission
Technical bid documents and OEM authorizations (if applicable)
Proof of local office in Odisha (state presence)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for cleaning services tender in Sundergarh Odisha 2026?
Bidders must prepare GST, PAN, past experience proofs, financial statements, and EMD. EMD can be paid as ₹11,942 or through FDR/DD in favor of the DIG of Police, WR, Raurkela. Ensure local Odisha office presence and submit technical and financial bids per terms. Delivery timelines align with contract issuance.
What documents are required for Odisha Police cleaning bid 2026?
Required documents include GST registration, PAN, past experience proofs (contracts/invoices with client certs), financial statements, EMD proof (FDR/DD), technical bid documents, and OEM authorizations if applicable. Also provide evidence of a local Odisha office and payroll/payment capability for staff.
What are the EMD options for this Odisha tender 2026?
EMD may be submitted as a Fixed Deposit Receipt in the name of DIG of Police, WR, Raurkela or as a Demand Draft post-award. The FDR requires endorsement for withdrawal, with hard copies delivered within 5 days of bid end/opening. DD delivery within 15 days after award.
What are the delivery terms for cleaning services in Odisha Police tender?
Service delivery must commence per contract, with salaries paid upfront by the service provider and reimbursement claimed later with PF/ESIC documentation. The buyer may modify contract scope by up to 25% in quantity or duration, subject to consent.
What experience proofs are accepted for past projects in this bid?
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or alternate documents like third-party inspection notes. These should demonstrate successful delivery of cleaning or sanitation services to similar scale.
Are there local office requirements for this cleaning contract in Odisha?
Yes. The bidder must maintain an office within the state of the consignee (Odisha). Documentary evidence of this local presence must be submitted to satisfy eligibility and ensure timely service delivery to Odisha Police facilities.
What is the estimated contract value and EMD for this bid in Sundergarh?
The estimated contract value is ₹5,97,147, with an EMD of ₹11,942. The contract allows a 25% variation in quantity or duration, and security can be provided via FDR or DD as specified by the buyer terms.
What standards or compliance are referenced for this cleaning contract?
The tender emphasizes general cleaning performance with compliance to statutory payroll documents and timely staff payment. While IS/ISO standards are not explicitly listed, bidders should demonstrate adherence to local regulations and quality of service through past experience and payroll documentation.