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GEM

Kerala Local Self Government Department Kasaragod Laptop & Video Conferencing Camera Tender 2026

Bid Publish Date

17-Feb-2026, 4:40 pm

Bid End Date

27-Feb-2026, 5:00 pm

Value

₹1,01,701

Location

KASARAGOD , KERALA

Progress

Issue17-Feb-2026, 4:40 pm
AwardPending
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Quantity

3

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller must have registered Indian office for after-sales support (imported products)
  • • Delivery flexibility: quantity may increase/decrease by up to 25% with adjusted delivery period
  • • Supply scope includes Installation, Testing and Commissioning of laptops and cameras
  • • Functional Service Centre mandatory in the state of consignee; establishment within 30 days if absent
  • • Dedicated toll-free service support number required for vendor/OEM
  • • On-site comprehensive warranty with defined repair/replacement timelines and response times

Categories 4

LAPTOP WEB WEB CAMERA CAMERA

Tender Overview

The Local Self Government Department, Kasaragod, Kerala invites bids for Entry and Mid Level Laptop - Notebook (Q2) and Video Conferencing Camera / Web Camera (V2) (Q2) with an estimated value of ₹101701.0. Scope covers supply, installation, testing and commissioning with potential quantity variation of up to 25%, and extended delivery under option terms. Bidders must ensure imported products have an Indian-registered OEM/seller for after-sales support, and establish a state-wide service center if not already present. This procurement emphasizes reliable service, on-site warranty, and dedicated support channels. Unique clauses include delivery-time recalculation for option quantities and mandatory post-award service infrastructure.

Technical Specifications & Requirements

  • Product category includes laptops (Entry/Mid Level) with specified: processor type and number, factory pre-loaded OS, RAM, display size, and storage capacity.
  • Additional items include a Video Conferencing Camera/Web Camera with details such as PTZ function, maximum resolution, optical zoom range, and field of view.
  • Warranty terms specify comprehensive on-site warranty (years), repair/replace timelines during warranty, response time, and provision of compatible drivers/software.
  • Terms require the bidder to ensure supply includes installation and commissioning, and to provide a dedicated service center in the state where the consignee is located.
  • Service & Support demands a toll-free contact, and that a functional service center must be established within 30 days of award if absent.

Terms & Eligibility

  • The purchaser reserves the right to modify quantity by up to ±25% during contract and extended delivery periods, with delivery timelines recalculated accordingly.
  • For imported items, the OEM or Authorized Seller must have an Indian registered office for after-sales support.
  • Scope includes Supply, Installation, Testing and Commissioning of goods, with performance and service obligations in the state of delivery.
  • Mandatory service center presence, toll-free support, and documentary evidence of center establishment as a condition for payment release.
  • All terms require bidders to comply with service-and-support SLAs, and to respond to warranty issues within defined timeframes.

Key Specifications

  • Entry/Mid Level Laptop: processor type and number; factory pre-loaded OS; RAM size; Display Size; Storage Capacity

  • Video Conferencing Camera/Web Camera: PTZ function, maximum resolution, optical zoom range, field of view

  • Warranty: comprehensive on-site warranty (years); repair/replace timeframe during warranty; response time

  • Driver/software inclusion: delivery must include compatibility drivers and software

  • Service: mandatory functional service centre in consignee state; establish within 30 days if absent; toll-free service

Terms & Conditions

  • EMD amount not specified; compliance with 25% quantity variation is mandatory

  • Imported items require OEM with Indian registered office for service

  • Delivery includes Installation, Testing and Commissioning

  • Service center presence and toll-free support are mandatory

  • Payment release contingent on documentary evidence of service center

Important Clauses

Delivery & Option Clause

Quantity may vary up to 25% during contract; delivery period recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

OEM/Imported Products

Imported items require OEM or Authorized Seller with registered Indian office for after-sales service; submit certificate.

Service Centre & Support

Bidder/OEM must have a functional Service Centre in the consignee state; establish within 30 days if absent; payment linked to documentary evidence.

Bidder Eligibility

  • Experience in supply and installation of laptops and video conferencing equipment

  • Evidence of functional service centers in Kerala or willingness to establish within 30 days

  • Compliance with OEM authorization and after-sales support requirements for imported goods

Documents 6

GeM-Bidding-8989030.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level, Mid Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0, 32.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates of similar supply/installation projects

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid/compliance certificates for laptops and cameras

7

OEM authorization certificate or Authorized Seller proof (for imported items)

8

Proof of Indian registered office of OEM/seller (for after-sales support)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid on laptop and camera tender in Kasaragod Kerala 2026?

To bid, submit GST, PAN, experience, financials, and EMD as applicable, plus OEM authorization for imported items. Provide installation/commissioning plan, service-center proof in Kerala, and evidence of after-sales support. Ensure quantity variation terms are accepted and delivery timelines prepared accordingly.

What documents are required for Kasaragod laptop tender 2026?

Required documents include GST registration, PAN card, financial statements, experience certificates for similar projects, EMD documentation, technical bid, OEM authorization for imported items, and proof of Indian office for after-sales support.

What are the warranty terms for the Kerala procurement of laptops and cameras?

The contract requires a comprehensive on-site warranty with defined repair/replacement timelines during warranty and response times. Drivers and compatible software must be supplied, and service centers must be operational in the consignee state.

What is the delivery flexibility for quantity in this Kasaragod tender?

The purchaser may adjust quantity by ±25% at contract placement and during currency, recalculating delivery time as (additional/original) × original period with a minimum of 30 days; extensions may apply while maintaining contract rates.

What standards or certifications are required for imported items in this bid?

Imported products must have an OEM or Authorized Seller with an Indian registered office for after-sales support; submit an OEM authorization certificate. Service-center requirements are mandatory for payment release.

How is service support organized for this Kerala procurement?

Bidder/OEM must maintain a dedicated toll-free service number and establish a functional service center in Kerala if not already present; evidence of center existence is required for payment processing.

What is the scope of supply for this procurement in Kasaragod?

Scope includes supply, installation, testing and commissioning of laptops and video conferencing cameras, with delivery terms and warranty obligations clearly defined in the contract; driver/software provisions are included.

When will the payment be released for the Kasaragod bid?

Payment is released after submission of documentary evidence of a functional service center and completion of installation/commissioning, subject to supplier compliance with terms and conditions.