Saran District Panchayats RO Plant with Genset and Trolley Tender 2026 – Department of Panchayati Raj Procurement
Progress
Tender Overview
Saran District Panchayats of the Department Of Panchayati Raj invites bids for a RO Plant with Genset and Trolley (Q3). The tender outlines an adaptable quantity clause allowing a +/-25% variation at contract award and during the currency at contracted rates. It emphasizes the need for a functional service center within the state for carry-in warranty or establishment within 30 days if not present, with payment linked to documentary evidence of service capability. This procurement targets robust water treatment equipment with on-site service considerations and flexible delivery timelines, reflecting state-level procurement norms.
Technical Specifications & Requirements
- Product category: RO Plant with Genset and Trolley (Q3). No technical specifications are published in the data provided. The bid anticipates standard water treatment plant components and associated generator and trolley integration. Emphasis on post-sale support is evident through the service-center requirement and delivery-time calculations tied to option quantities. The absence of explicit BOQ items suggests bidders must rely on supplier capabilities and general water purification equipment knowledge to meet functional expectations. The contract will require adherence to the option-clause delivery framework and service readiness norms.
- Key terms include an option to increase quantity by up to 25% and a need for a service-center presence or rapid establishment within the state.
- Service response readiness and warranty considerations are implied through service-center provisions and 30-day establishment timelines.
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased/decreased by up to 25% at the time of contract placement and during the contract period at contracted rates.
- Service Center Requirement: A functional service center within the state of each consignee location is required for carry-in warranty; otherwise, establishment within 30 days of award is mandatory, with payment contingent on documentary proof.
- Geographic Requirement: Service center radius must be within 5 KM or as approved, per buyer assessment. These terms necessitate rapid on-ground support and local presence for warranty servicing.
Key Specifications
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- Product/service: RO Plant with Genset and Trolley (Q3)
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- No explicit quantitative BOQ items provided
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- Estimated value and EMD not disclosed
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- Service center availability within the state required
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- Delivery period terms tied to option quantities with 30-day establishment rule
Terms & Conditions
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Option Quantity up to 25% increase/decrease during contract
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Functional Service Centre within the state or establish within 30 days
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Delivery period linked to original and extended quantities with minimum 30 days
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of a functional service centre or its successful establishment within 30 days of award.
Delivery Schedule
Delivery timeline adjusts with quantity variations up to 25% at contract inception and during the contract period.
Penalties/Liquidated Damages
Not specified in provided terms; implied via delivery-time adjustments and service-center obligations.
Bidder Eligibility
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Functional service capability within the state or ability to establish within 30 days
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Experience in water treatment equipment supply or equivalent RO plant systems
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Financial capability to handle potential 25% quantity variation
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
RO Plant with Genset and Trolley (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Saran
Delivery Pincodes
841218
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mukesh Kumar | 841218,koreyan | Saran | Bihar | 841218 | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9765111.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit
Technical bid documents
OEM authorizations (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Warranty/Services | Warranty on spare parts | 24 Or higher |
| Warranty/Services | Warranty on whole items supplied | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on RO Plant with Genset tender in Saran?
Bidders should ensure compliance with the option-quantity clause (+/-25%), establish or verify a functional service center within the state, and submit GST, PAN, and experience certificates along with technical bid documents. Ensure readiness to deliver within the contracted timeframe and provide documentary proof for service capability before payment release.
What documents are required for bid submission in this procurement?
Required documents include GST registration, PAN card, experience certificates from similar RO plant projects, financial statements, EMD/security deposit, technical compliance certificates, and OEM authorizations if applicable. Ensure all documents are current and verifiable for bid evaluation.
What are the service center requirements for warranty support?
Bids must demonstrate a functional service center within the consignee state or commit to establishing one within 30 days of award. Payment will be released upon documentary evidence of the service center’s status and readiness to provide carry-in warranty support as applicable.
What is the impact of the 25% quantity option on delivery?
The purchaser may increase or decrease the order by up to 25% at contract award and during the contract at contracted rates. Delivery timelines depend on the adjusted quantity, with calculations based on the original delivery period and a minimum 30-day extension when applicable.
Are there any geographic constraints for service support?
Yes, a service center must be located within the state of the consignee or be approved by the buyer, with a maximum radius of 5 km from the delivery location, ensuring rapid maintenance and response times.
What are the key eligibility criteria for bidders?
Eligibility requires evidence of service capability within the state or ability to establish within 30 days, relevant experience in water treatment equipment, and adequate financial capacity to handle potential quantity adjustments and warranty servicing.
When will payment be processed after submission?
Payment is contingent on documentary proof of service-center readiness and must align with the project’s terms. Ensure submission of service-center documentation along with the financial and technical bid to avoid delays.