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Indian Army Procurement: Stationery & Office Supplies Tender 2025 – Paper A4 75 GSM, pens, mds, and related items

Bid Publish Date

07-Nov-2025, 1:17 pm

Bid End Date

17-Nov-2025, 2:00 pm

Value

₹4,34,145

Location

BIKANER , RAJASTHAN

Progress

Issue07-Nov-2025, 1:17 pm
Technical17-11-2025 10:39:21
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

3610

Category

Correction pen 12ml model No INF CP207

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: specific pens, markers, and cartridges from identified brands (e.g., Pilot, Luxor, HP) where applicable
  • • Technical standards or certifications: not specified; ensure non-obsolescence and market-life criteria
  • • Special clauses: option to increase/decrease quantity by up to 25%; extended delivery aligned to original/extended periods
  • • Important eligibility: no liquidation, court proceedings; 3-year average turnover requirement; OEM turnover criteria
  • • Warranty/AMC: not specified in data; terms to be clarified in buyer terms
  • • Penalties: LD or penalties not detailed; refer to general procurement terms for delivery performance
  • • Delivery/installation: goods-only scope; delivery schedule aligned with delivery order dates and extended period rules
  • • Delivery location: not explicitly listed; tied to Indian Army procurement locations

Categories 65

TREATMENT OF DRINKING WATER WATER DISPENSER BITUMINOUS MATERIAL DISTRIBUTOR RULERS COPIER PAPER FILTERS LINEN PAPER MATERIALS POTABLE DRINKING WATER ELECTRON TUBE MARKING TOOLS COMPUTER PRINTERS WATER TREATMENT CONSUMABLES PNEUMATIC DUSTBIN SCISSOR PRINTER PARTS AND ACCESSORIES STAPLER ULTRA PURE WATER SYSTEMS WATER PURIFICATION WATER TREATMENT PLANT WATER SUPPLY PROJECT BAMBOO DRINKING WATER SYSTEM BIOCIDE LABORATORY WATER PURIFICATION EQUIPMENT CARTRIDGE PRINTER FILTER RETAINERS FUEL PUMP CUTTER HARDWARE AND FASTENERS DRINKING WATER SUPPLY BLADE FERROUS ALLOY SUPPLY PRINTING AND WRITING PAPER DESALINATION NON CONVENTIONAL FILTER SAND FILTER BACKHOE ROOM HEATER SCRIPT WRITING HEATER ENVELOPE SOLAR WATER HEATER WATER FILTERS NON CONVENTIONAL WATER TREATMENT MACHINE PLASTIC BEEKEEPING EQUIPMENT COMPUTER PERIPHERAL MILITARY VEHICLE LASER PRINTERS WATER SUPPLY SQUEEGEE HONEY BEE BOX NON CONVENTIONAL WTP WATER VENDING MACHINE BINDER CLIP WATER PURIFIER AND RO PLANT REVERSE OSMOSIS PLANT WINDOW WATERING FACILITY PEN SUPPLY OF SYNTHETIC FABRIC GINNING OIL

Tender Overview

The Indian Army under the Department Of Military Affairs is inviting a bid for a broad range of office and stationery supplies including but not limited to Paper A4 75 GSM, various pens (Pilot V7, V5, Luxor), correction fluids, notebooks, envelopes, tapes, rulers, glues, file covers, paper cutters, filing supplies, BOP items and related stationery. Estimated value is ₹434,145 with supply-only scope. The procurement covers a diverse catalog of 72 items, including both consumer and technical stationery, covering bulk office needs across cantonment and training facilities. The awarded bidder must supply according to samples and maintain availability across the contract period. The tender emphasizes non-obsolescence, minimum 3-year market life, and OEM/brand relevance to avoid end-of-life products.

Technical Specifications & Requirements

  • Items include: Paper A4 75 GSM, white envelopes of various sizes, assorted pens (Pilot V7/V5, Luxor), correction fluids (INF CP207), pencils (HB, 172mm), glues (Fevicol 200gm), tape varieties, staplers, metal rulers, markers, highlighters, printed files, and printers cartridges (HP 166A, CC388AC), among others.
  • No explicit standalone technical specifications provided in the tender text; the scope is procurement of goods with delivery to Indian Army locations.
  • Estimated value: ₹434,145; delivery terms, warranty, and exact brand/model requirements are governed by Buyer Added Terms.
  • Additional items include window curtains, detergents, room heaters, and miscellaneous office equipment listed in the BOQ heading for comprehensive supply.
  • Vendors must ensure products are not obsolete at bid time and maintain OEM brand authenticity where specified.

Terms, Conditions & Eligibility

  • EMD details are not disclosed in the provided data; bidders must review buyer terms for exact amount and method.
  • The option clause allows quantity variation up to ±25% of bid quantity during and after contract; delivery time scales with additional quantity.
  • Bidders must confirm financial stability (no liquidation, bankruptcy) and provide turnover evidence per 3-year average turnover requirements.
  • Required submissions include PAN, GSTIN, canceled cheque, and EFT mandate; scope is supply of goods only; no installation services.
  • GST handling is bidder’s responsibility with reimbursement as per actuals or applicable rates, capped by quoted GST.
  • OEM turnover and product lifecycle criteria apply; products must have at least 3 years residual market life and not be end-of-life before that period.

Key Specifications

  • Product categories: Paper, writing instruments, envelopes, filing supplies, adhesives, and office hardware

  • Quantities: 72 items listed; exact item-wise quantities not disclosed in data

  • Est. contract value: ₹434,145

  • Experience: 3 years residual market life requirement; OEM turnover criteria

  • Standards/certifications: no explicit standards listed; emphasize non-obsolescence and brand authenticity

Terms & Conditions

  • Quantity variations up to ±25%; delivery extension based on formula provided

  • Bidder must demonstrate financial viability and turnover adequacy over last 3 years

  • GST and VAT handling to be determined by bidder; reimbursement as per actuals or applicable rates

Important Clauses

Payment Terms

Not explicitly defined in data; bidder to follow Buyer Added Terms and applicable GST rules; ensure billing aligns with delivery and acceptance

Delivery Schedule

Delivery period to commence from last date of original delivery order; option period may extend delivery time proportionally with quantity adjustments

Penalties/Liquidated Damages

Specific LD details not provided; refer to standard government procurement guidelines and Buyer Added Terms for penalties

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy; provide undertaking

  • Minimum 3-year residual market life for offered products; non-obsolescence

  • Minimum average turnover requirement for last 3 financial years; provide audited statements or CA certificate

Documents 4

GeM-Bidding-8543492.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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PAPER A4,PAPER LEGAL SIZE,REGISTER 100 PAGES,REGISTER 200 PAGES,UNIBALL PEN BLUE,UNIBALL PEN BLACK,

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Posted: 8 May 2025
Closed: 29 May 2025
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A4 Size White Paper,A3 Size White Paper,A4 Size Green paper,Photo Paper 150 GSM,Stapler HD10D,Stapl

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Bill of Quantities (BOQ) 72 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper A4 size 75 GSM Paper A4 size 75 GSM 100 ream agemffr2024 15
2 Duster Cloth cotton size 18 inch x 12 inch white color as per sample Duster Cloth cotton size 18 inch x 12 inch white color as per sample 50 nos agemffr2024 15
3 CD with cover CD with cover 50 nos agemffr2024 15
4 Pilot pen V7 Pilot pen V7 50 nos agemffr2024 15
5 Pilot V5 Pen HI-Techpoint 0 point 5 Luxor Pilot V5 Pen HI Techpoint 0 point 5 Luxor 50 nos agemffr2024 15
6 Reynolds Pen Blue Reynolds Pen Blue 200 nos agemffr2024 15
7 Reynolds Pen Red and Black Reynolds Pen Red and Black 50 nos agemffr2024 15
8 Correction pen 12ml model No INF CP207 Correction pen 12ml model No INF CP207 10 nos agemffr2024 15
9 Nataraj 621 writing pencil 172mm length bonded lead HB packet consistenting of 10 Nos Nataraj 621 writing pencil 172mm length bonded lead HB packet consistenting of 10 Nos 100 pkt agemffr2024 15
10 Page maker Page maker size 3 inch x 1 inch 25 X 75mm 3PC 225 Sheets Flag stick 100 nos agemffr2024 15
11 Glue stick 15gm Glue stick 15gm 50 nos agemffr2024 15
12 White file cover without print White file cover without print 50 nos agemffr2024 15
13 Transparent Tape 1 oblique 2 Inch Transparent Tape 1 oblique 2 Inch 20 nos agemffr2024 15
14 Tape Brown 2I Inch Tape Brown 2 Inch 20 nos agemffr2024 15
15 Paper cutter large Paper cutter large 20 nos agemffr2024 15
16 Paper cutter small Paper cutter small 20 nos agemffr2024 15
17 Fevicol 200gm Fevicol 200gm 20 nos agemffr2024 15
18 Register 02 quire Register 02 quire 30 nos agemffr2024 15
19 Register 03 quire Register 03 quire 30 nos agemffr2024 15
20 Register 04 quire Register 04 quire 30 nos agemffr2024 15
21 Register 06 quire Register 06 quire 30 nos agemffr2024 15
22 Paper FS Legal 75 GSM Paper FS Legal 75 GSM 100 ream agemffr2024 15
23 Tag best quality big size Tag best quality big size as per sample 30 bundle agemffr2024 15
24 Tag best quality small size Tag best quality small size as per sample 30 bundle agemffr2024 15
25 U clip Large U clip Large 20 pkt agemffr2024 15
26 Paper Pin T Type Paper Pin T Type 10 pkt agemffr2024 15
27 Stapler Pin Small Stapler Pin Small 100 pkt agemffr2024 15
28 Stapler Pin Large Stapler Pin Large 100 pkt agemffr2024 15
29 Room freshener Room freshener 10 nos agemffr2024 15
30 Poccha Cotton Poccha Cotton 50 nos agemffr2024 15
31 Phenyl 1 Ltrs Phenyl 1 Ltrs 30 nos agemffr2024 15
32 Jharu with Bamboo Jharu with Bamboo 20 nos agemffr2024 15
33 Coffee Machine Coffee Machine 1 nos agemffr2024 15
34 Transparent File Transparent File 50 nos agemffr2024 15
35 Envelope size 9 inch x4 inch inner cover Brown oblique White Envelope size 9 inch x4 inch inner cover Brown oblique White 100 nos agemffr2024 15
36 Colin Colin 5 nos agemffr2024 15
37 Envelope A3 size with cloth Envelope A3 size with cloth 500 nos agemffr2024 15
38 Envelope A4 size with cloth Envelope A4 size with cloth 500 nos agemffr2024 15
39 Envelope FS size with cloth Envelope FS size with cloth 500 nos agemffr2024 15
40 Harpic 50ml Harpic 50ml 20 nos agemffr2024 15
41 Dettol liquid Dettol liquid 10 nos agemffr2024 15
42 Brown Pencil Brown Pencil 5 pkt agemffr2024 15
43 Carbon Paper Blue Carbon Paper Blue 2 pkt agemffr2024 15
44 Casio Basic Calculator Casio Basic Calculator 4 nos agemffr2024 15
45 Casio Scientific Calculator Casio Scientific Calculator 4 nos agemffr2024 15
46 Spike wooden icepick Spike wooden icepick 15 nos agemffr2024 15
47 Stainless steel ruler Stainless steel ruler 20 nos agemffr2024 15
48 Camlin Refillable permanent Marker pen Camlin Refillable permanent Marker pen 20 nos agemffr2024 15
49 Highlighter Colours mix Highlighter Colours mix 25 nos agemffr2024 15
50 Paper weight 100gm Paper weight 100gm 10 nos agemffr2024 15
51 Camlin Sketch color pencil Camlin Sketch color pencil 5 box agemffr2024 15
52 Damask table cloth Linen 160 Damask table cloth Linen 160 70 mtr agemffr2024 15
53 Damper pads Damper pads 15 nos agemffr2024 15
54 Window curtain size 4 x 7 ft Window curtain size 4 x 7 ft 12 nos agemffr2024 15
55 Window curtain size 5 x 5 ft Window curtain size 5 x 5 ft 25 nos agemffr2024 15
56 Voltas hot cold and normal floor standing Pure F water dispenser Voltas hot cold & normal floor standing Pure F water dispenser 2 nos agemffr2024 15
57 Hichko squeegee oblique mopper 901 to 1000 base stainless steel handle microfiber Hichko squeegee oblique mopper 901 to 1000 base stainless steel handle microfiber 1 nos agemffr2024 15
58 Correction tape Correction tape 15 nos agemffr2024 15
59 Oddy color flag Oddy color flag 15 nos agemffr2024 15
60 Stapler gun for heavy duty Stapler gun for heavy duty 1 nos agemffr2024 15
61 Wooden pen stand Wooden pen stand 10 nos agemffr2024 15
62 Scissor 150mm Handle Metal and Blade Stainless steel 2 point 5mm Scissor 150mm Handle Metal and Blade Stainless steel 2 point 5mm 2 nos agemffr2024 15
63 Dustbin Plastic 10 Ltr Dustbin Plastic 10 Ltr 10 nos agemffr2024 15
64 Binder Clip small size Binder Clip small size 4 pkt agemffr2024 15
65 Binder clips big size Binder clips big size 4 pkt agemffr2024 15
66 Sticky notes 3 x 3 inch Sticky notes 3 x 3 inch 15 nos agemffr2024 15
67 HP Laser Jet pro Cartridge ZEB-LPC18A HP Laser Jet pro Cartridge ZEB LPC18A 6 nos agemffr2024 15
68 HP 1003 1008 Cartridge 166A HP 1003 1008 Cartridge 166A 6 nos agemffr2024 15
69 HP Leser Jet Cartridge CC388AC HP Leser Jet Cartridge CC388AC 6 nos agemffr2024 15
70 Printer Lazer toner Cartridge 166A Printer Lazer toner Cartridge 166A 6 nos agemffr2024 15
71 Oil filled room heater 2000W Nos of fins 9 comma with 4 Nos Custer wheels Oil filled room heater 2000W Nos of fins 9 comma with 4 Nos Custer wheels 8 nos agemffr2024 15
72 Portable RO Plant for water treatment Portable RO Plant for water treatment comma not less than 125ltr per hour including Pre filter of sediment filter comma carbon filter comma water softener comma reverse osmosis system comma distribution system comma storage tank comma ultraviolet disinfection comma final filtrations comma final alarms comma system monitoring and disinfection 1 nos agemffr2024 15

Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Audited balance sheets or CA certificate for turnover

6

GM/Bidder code creation documents per T&C

7

Technical bid documents and OEM authorizations (if required)

8

Experience certificates and financial statements

9

Any vendor-specific declarations (no liquidation/bankruptcy undertaking)

Technical Results

S.No Seller Item Date Status
1Guru Infotech   Under PMA-17-11-2025 10:39:21Disqualified
2LAVISHA TRADERS   Under PMA-16-11-2025 14:33:59Qualified
3M/S MAKMONI ENTERPRISES   Under PMA-14-11-2025 15:09:01Disqualified
4PARISHI ASSOCIATES   Under PMA-16-11-2025 17:00:18Qualified
5RISING STATIONERS & PRINTERS   Under PMA-17-11-2025 13:39:43Disqualified
6SAMIR BOOK STALL   Under PMA-17-11-2025 12:10:19Disqualified
7SHREE KUBER ENTERPRISES   Under PMA-17-11-2025 13:59:26Disqualified

Financial Results

Rank Seller Price Item
L1LAVISHA TRADERS(MSE)( MSE Social Category:OBC )    Under PMA₹4,24,905Item Categories : Paper A4 size 75 GSM,Duster Cloth cotton size 18 inch x 12 inch white color as per sample,CD with c
L2PARISHI ASSOCIATES (MSE)( MSE Social Category:General )    Under PMA₹5,52,035Item Categories : Paper A4 size 75 GSM,Duster Cloth cotton size 18 inch x 12 inch white color as per sample,CD with c

Frequently Asked Questions

Key insights about RAJASTHAN tender market

What documents are required for stationery tender in Indian Army 2025

Bidders must submit GST registration, PAN card, cancelled cheque, EFT mandate, and turnover evidence (audited balance sheets or CA certificate). Include OEM authorizations if applicable and technical bid documents. Also provide non-liquidation undertaking and samples for sample-based evaluation when requested.

How to address the 25% quantity variation clause in this tender

Bidder should plan production capacity for up to 25% more quantity during procurement, with delivery extending per the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure pricing holds at contracted rates during variation.

What is the scope of supply for this Indian Army tender

The scope is strictly supply of goods across stationery and office consumables, including Paper A4 75 GSM, envelopes, pens, tapes, and related items. No installation or service charges are included; delivery to Indian Army locations as per delivery orders.

What are the eligibility criteria for turnover in this tender

Bidders must show a minimum average annual turnover over the last 3 years; provide audited balance sheets or CA certificate indicating turnover. If the company is under 3 years old, consider completed years after incorporation for turnover calculation.

What brands or OEMs are required for this stationery tender

The tender references specific brand items (e.g., Pilot, Luxor, HP cartridges) where applicable; ensure offered products align with samples or approved OEM specifications and avoid obsolescence through continued market presence for at least 3 years.

When is the bid submission deadline for this tender in 2025

Exact bid submission deadlines are not provided in the data; bidders should monitor the official portal for closing dates and submit all required documents, including GST, PAN, EFT mandate, and turnover evidence before the deadline.

What are the GST and payment terms for this Indian Army supply contract

Bidder bears GST considerations; reimbursement will be based on actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Payment terms align with standard government procurement processes; delivery against acceptance will be billed with GST as applicable.

How to verify product lifecycle and obsolescence for this tender

Ensure offered goods have at least 3 years residual market life and are not declared end-of-life by the OEM. Submit OEM confirmations or certificates proving sustained availability and non-obsolescence for the contract duration.