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Home Department Madhya Pradesh Multifunction Printer Tender SAGAR MP 2026 ISO 24734 2-Sided

Bid Publish Date

04-Feb-2026, 5:54 pm

Bid End Date

14-Feb-2026, 6:00 pm

Location

SAGAR , MADHYA PRADESH
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Progress

Issue04-Feb-2026, 5:54 pm
Technical14-02-2026 12:39:37
Financial
Award25-Feb-2026, 3:34 am
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Quantity

2

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM data sheet verification and URL sharing for model validation
  • • IS/ISO compliance expectations: ISO/IEC 24734 printing performance metrics
  • • Quantity flexibility: ±25% during contract execution and currency; minimum 30-day extension rule
  • • Dedicated toll-free service line and escalation matrix required
  • • Notarized self-declaration on 100 Rs stamp; GSTIN registration and local service presence emphasized
  • • Bidder must include OEM authorization, compulsory MAF, and driver facility tools

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The opportunity is issued by the Home Department, Madhya Pradesh, for a Multifunction Printer (Print, Scan, Copy) to serve operations in SAGAR, Madhya Pradesh (470001). The procurement scope includes supply, installation, testing, commissioning, and operator training, with potential quantity adjustments up to 25% of bid quantity. The ATC requires a dedicated service contact and an escalation matrix for service support. Bidder must provide an OEM-compliant solution with data-sheet verification and online driver facilities. This tender emphasizes after-sales support and statutory clearances where applicable, with a focus on ISO/IEC 24734 printing metrics and duplex capabilities. Unique clauses cover flexible delivery windows and extended delivery time calculations based on quantity changes.

Technical Specifications & Requirements

  • Product category: Multifunction Printer with print, scan, and copy functions
  • Print technology and paper size: standard MF capabilities including A4 and A3; duplex printing (2-sided) as a requirement
  • ISO/IEC standard: ISO/IEC 24734 performance metrics for A4 (mono and color) and A3 (mono and color) printing
  • Scanning and paper handling: required scanning functions, original document feeder type, and total paper tray capacity with bypass tray facility
  • Connectivity and accessories: mandatory connectivity options and provided accessories; vendor to specify OEM data sheet and URL for model data
  • Duty cycle and performance: minimum monthly duty cycle expectations and reliability metrics as per tender terms
  • Verification: OEM data sheet availability and driver facility URL on OEM letterhead for compliance checks

Terms & Eligibility

  • Delivery terms: option for quantity increase/decrease up to 25%; extended delivery period aligned with last delivery order date, with a minimum extension of 30 days
  • Scope: price includes supply, installation, testing, commissioning, operator training, and statutory clearances if any
  • Service: dedicated toll-free service support and an escalation matrix must be provided by the bidder/OEM
  • Compliance: notarized self-declaration of document authenticity; bidder must have registered office in consignee state; ink-signed compliance sheet and MAF on OEM letterhead; online driver facility URL and OEM data sheet URL provided with bid

Key Specifications

  • Multifunction Printer (Print, Scan, Copy) with A4 and A3 capability

  • Printing metrics per ISO/IEC 24734 for mono and color (A4 and A3)

  • Auto duplexing (2-sided printing) as a standard feature

  • Original document feeder type for scanning and copying

  • Feeder capacity and total paper tray capacity at 75 GSM

  • Bypass tray facility included

  • Connectivity options and OEM-provided accessories

  • Minimum monthly duty cycle requirement

Terms & Conditions

  • EMD not explicitly stated in tender excerpt; verify during bidding

  • Delivery window linked to quantity variation with 30-day minimum extension

  • Scope includes installation, testing, commissioning, and operator training

  • OEM data sheet verification and driver URL must be provided

Important Clauses

Payment Terms

Not explicitly stated in excerpt; verify in final ATC and contract

Delivery Schedule

Delivery period adjusts with quantity changes up to 25%; extension rules apply with a 30-day minimum

Penalties/Liquidated Damages

Not detailed in excerpt; confirm LD terms in final contract

Bidder Eligibility

  • Registered office in consignee state (Madhya Pradesh) / GSTIN certificate

  • OEM authorization for the quoted MF printer model

  • Prior experience in supply/installation of MF printers or similar equipment

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Printer (Print, Scan, Copy) (Q2)

Authority Records

HOME DEPARTMENT

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Documents 5

GeM-Bidding-8932783.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 2
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided NA
Performance Minimum Duty Cycle (Number of Prints/Month) 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar MF printer projects)

4

Financial statements

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents

7

OEM authorizations

8

OEM data sheet URL and driver facility URL

9

Ink-signed Compliance Sheet on OEM letterhead

10

Ink-signed MAF for all items on OEM letterhead

Technical Results

S.No Seller Item Date Status
1
NAM SYSTEMS   Under PMA
Make : Canon Model : iR2925 with DADF and Toner14-02-2026 12:39:37
2
Prime Electronics   Under PMA
Make : xerox Model : Xerox Versalink B7125 (25 PPM, Mono)04-02-2026 18:39:08
3
SALOMI AGENCIES   Under PMA
Make : Canon Model : iR2925 with DADF and Toner14-02-2026 13:03:32

Financial Results

Rank Seller Price Item
L1
NAM SYSTEMS( MSE Social Category:General )    Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)
L2
SALOMI AGENCIES   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the multifunction printer tender in sagar madhya pradesh 2026

Bidders must submit GSTIN, PAN, experience certificates, financials, and EMD (if applicable). Include OEM authorisation, data sheets, MAF, and compliance letters on OEM letterhead. Ensure driver facility URL and data sheet URL are provided with the bid, and comply with ISO/IEC 24734 performance claims.

What documents are required for sagar MP printer procurement bid 2026

Required documents include GST certificate, PAN card, experience certificates for similar MF printer projects, financial statements, EMD documentation, technical bid, OEM authorization, notarized declarations, OEM data sheet URL, and ink-signed compliance and MAF on OEM letterhead.

What are the technical specifications for ISO 24734 compliant printers MP

Expect MF printers with A4 and A3 capability, auto duplexing, scanning with feeder, total tray capacity, bypass tray, and connectivity options; ISO/IEC 24734 metrics for mono/color speeds and a minimum duty cycle, with vendor-provided OEM data sheet for validation.

When is the delivery deadline for the sagar printer tender 2026

Delivery terms are governed by the option clause permitting ±25% quantity adjustment; extended delivery time uses a formula with a minimum of 30 days. Final delivery schedule will be aligned with the last delivery order date.

What are the payment terms for the Madhya Pradesh printer supply contract

Payment terms will be clarified in the contract; the ATC requires scope including installation and training. Ensure you capture all components in the bid price and confirm if advance or milestone-based payment is applicable during bidding.

What constitutes the OEM data sheet requirement for the MP bid

Provide a current OEM data sheet URL on OEM letterhead, plus a driver facility URL in the bid. Data sheets must be publicly accessible and validate model compliance against the quoted MF printer specifications.

What constitutes essential eligibility for sagar MP printer tender

Eligibility includes having a registered office in the consignee state, GSTIN, OEM authorization for the model, and documented experience in similar MF printer supply/installation projects, with compliant financials and declarations.

How should I format compliance documents for the MP bid 2026

Submit ink-signed Compliance Sheet and MAF on OEM letterhead with current date, include name, email, designation, and contact. Ensure notarized declarations accompany the bid, and driver URL data are included as required by ATC.

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