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Kerala Excise Department Thiruvananthapuram Multifunction Machine MFM (V2) Q2 Tender 2025

Bid Publish Date

30-Dec-2025, 6:15 pm

Bid End Date

15-Jan-2026, 7:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 6:15 pm
Corrigendum05-Jan-2026
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity flex at award and during contract currency
  • • Critical: Delivery period computation method with minimum 30 days extension
  • • Critical: Auto duplexing/multifunction capabilities for printing, scanning, and copying
  • • Critical: ISO/IEC 24734 performance benchmarks for A4/A3 speeds (mono/color)
  • • Critical: Generic printing category with connectivity requirements and paper handling
  • • Critical: BOQ contains 0 items; expect broad functional specification rather than fixed model
  • • Warranty/AMC not specified in data; bidders should verify post-award support terms
  • • Brand/OEM not mandated in provided data; confirm any specific OEM constraints during bid

Categories 1

MACHINE

Tender Overview

The Kerala Excise Department, located in Thiruvananthapuram, Kerala, seeks a Multifunction Machine MFM (V2) Q2 to support printing, scanning, and copying requirements. The procurement covers generic print capabilities including print technology and print paper size with ISO/IEC 24734 speed benchmarks for A4 and A3, monochrome and color outputs, plus auto duplexing. The award scope references a contract with flexible quantity options up to 25% above or below the bid quantity and a delivery timeline anchored to the final original delivery order date, with extensions calculated relative to original periods. The absence of a BOQ implies a broad functionality requirement rather than a single fixed model, emphasizing compliance with standard performance and connectivity expectations. Unique aspects include option-based quantity adjustments and a clear delivery-time formula, shaping supplier procurement strategy and risk management. This tender is positioned as a generic printing solution purchase for government use in Kerala.

Technical Specifications & Requirements

  • Product category: Multifunction Machine MFM (V2) with printing, scanning, copying capabilities
  • Print speed requirements: ISO/IEC 24734-based speeds for A4 Monochrome, A4 Color, A3 Mono, and A3 Color (values not specified in data but must meet ISO 24734 benchmarks)
  • Duplexing: Auto duplexing printing/copier (2-sided feature)
  • Paper handling: Original document feeder type and minimum paper tray capacity to be confirmed; connectivity details unspecified but must support standard office interfaces
  • Category notes: Printing, paper handling, and connectivity features as part of generic specification set
  • Delivery considerations: Delivery period to commence from the last date of original delivery order; minimum extension logic requires 30 days if extended delivery is triggered
  • BOQ status: No BOQ items currently listed; supplier should anticipate a broad functional specification rather than a fixed model

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in the provided data (emphasize vendor due-diligence to confirm EMD requirements)
  • Quantity variability: Purchaser reserves right to increase/decrease quantity up to 25% of bid/contracted quantity at placement and during currency
  • Delivery timeline: Delivery period begins after the last date of original delivery order; extended period time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Option handling: Additional time may be extended up to the original delivery period when exercising the option clause
  • Compliance: Bidders must comply with option clause terms and ensure contract-adherence during quantity fluctuations
  • Eligibility docs: Not detailed here; typical requirements would include GST, PAN, financials, experience certificates, and OEM authorizations as per standard tender practices

Key Specifications

    • Product category: Multifunction Machine MFM (V2) with printing, scanning, copying
    • Standards: Ensure ISO/IEC 24734 speed benchmarks for A4 and A3 (mono/color)
    • Print speeds: Target speeds per ISO 24734 (values to be confirmed by bidder); must meet or exceed standard office use
    • Duplexing: Auto duplex printing/copier (2-sided) functionality
    • Paper handling: Specification of Original Document Feeder Type and minimum Main Paper Tray capacity
    • Connectivity: Standard office connectivity options (USB, Ethernet, possibly Wi-Fi)

Terms & Conditions

  • Quantity may vary by up to 25% during contract with corresponding price adjustments

  • Delivery timeline begins after original last delivery order date; extension formula requires minimum 30 days

  • Bidder must comply with option-clauses and provide necessary OEM/technical documentation

Important Clauses

Payment Terms

Not specified in data; bidders should confirm payment terms in post-award documents

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated by (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; verify LD terms during bid submission and post-award contract

Bidder Eligibility

  • Experience in supplying multifunction printers/MFM devices or similar printing equipment

  • Demonstrated capability to meet ISO 24734 standard benchmarks (A4/A3 speeds)

  • Compliance with typical government tender submission requirements (GST, PAN, financials, OEM authorisations)

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
Connectivity Connectivity USB Port, Ethernet Port

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFMs or printing equipment projects

4

Financial statements (audited if available) for last 3 years

5

Technical bid documents demonstrating MFM capability

6

OEM authorisation letter (if bidding on behalf of an OEM)

7

EMD submission proof (as per actual tender terms)

8

Any ISI/ISO certifications or standards compliance certificates (if specified)

Corrigendum Updates

1 Update
#1

Update

05-Jan-2026

Extended Deadline

15-Jan-2026, 7:00 pm

Opening Date

15-Jan-2026, 7:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the MFM tender in Thiruvananthapuram 2025 Kerala

Bidders should register with the Kerala government portal, prepare documents including GST, PAN, financials, OEM authorisation if applicable, and evidence of ISO 24734-compliant printing capabilities. Ensure the bid covers auto duplexing, A4/A3 speeds, and connectivity. Submit within the stated window after procurement notice.

What documents are required for Kerala MFM procurement in 2025

Required documents typically include GST certificate, PAN, experience certificates for similar MFMs, audited financial statements, OEM authorisation letter if bidding for OEM, technical bid detailing ISO 24734 compliance, and EMD proof per stated terms. Prepare securely and ensure digital copies are legible.

What are the technical specifications for the MFM in this tender

Specifications demand MFM (V2) with printing, scanning, copying, auto duplex, and connectivity. ISO/IEC 24734 speeds for A4 and A3 in mono/color are required; exact Mbps/Wi-Fi standards and paper tray capacities should be detailed in the final bid response and supplier documentation.

When is the delivery deadline and extension rule for the Kerala bid

Delivery starts from the last date of the original delivery order; if quantity increases, the time scales as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days. Confirm exact original period in your bid schedule.

What is the EMD requirement for the Kerala MFM tender

EMD amount is not specified in the data provided; bidders must verify exact EMD value and payment method with the procurement portal and tender documents before submitting the bid.

What is required for OEM authorization in this Kerala tender

If bidding on behalf of an OEM, submit OEM authorization letter; otherwise demonstrate compliance with product standards and provide evidence of manufacturer-level warranties and service support aligned with local government requirements.

How to verify ISO 24734 compliance for the MFM bid Kerala

Ensure the bidder’s device or equipment demonstrates ISO/IEC 24734 performance for A4 and A3 sizes in both monochrome and color; provide test reports from recognized labs or supplier-provided verification data during technical bid submission.

What are the connectivity requirements for the Kerala MFM tender

Bid documents require standard connectivity options (USB, Ethernet, and likely wireless). Include explicit network capabilities, driver support, and compatibility with existing Kerala government IT infrastructure in your technical bid.

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