UP Prisons Department RO Plant with Genset and Trolley Tender 2026 - IS/Warranty Standards & 25% Quantity Opt in Uttar Pradesh

Tender Overview

The procurement is issued by the Uttar Pradesh Prisons Administration and Reforms Department for a RO Plant with Genset and Trolley (Q3) intended for prison facilities. The estimated value is not disclosed, but the EMD is ₹19,000. The scope covers equipment supply with warranty on spare parts and on the entire item, with delivery terms aligned to the original delivery schedule. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution, with delivery timing recalculated accordingly. The tender emphasizes the need for a robust service network and post-award support positioned within the State of Uttar Pradesh. Unique aspects include service-center requirements, toll-free service support, and formal EMD submission through DD/FDR/Banker’s Cheque.

Technical Specifications & Requirements

• Product category: RO Plant with Genset and Trolley (Q3)
• Warranty: on spare parts and on whole items supplied
• EMD: ₹19,000; alternative EMD modes include Demand Draft (DD) payable to DG PRISONS, Lucknow, or FT/Banker’s Cheque in the name of DG PRISONS, Lucknow; or Fixed Deposit Receipt (FDR) with pledge in DG PRISONS account
• Delivery/option clause: quantity may increase/decrease by up to 25% of bid/contract quantity; timing recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
• Service commitments: functional Service Centre in the State for carry-in warranty; on-site warranty accepted for certain goods; dedicated toll-free service line and escalation matrix
• Documentation: bidder to submit evidence of service capability within 30 days of award; hardcopy EMD within 5 days of bid end/open date

Terms, Conditions & Eligibility

• EMD options: ₹19,000 via DD/Banker’s Cheque/FDR; or equivalent bank guarantee per bidder terms
• Service & support: establish a Functional Service Centre in Uttar Pradesh within 30 days of contract award; submit documentary evidence for center activation; toll-free service number and escalation matrix required
• Delivery terms: option to adjust delivery period with minimum extension of 30 days; adherence to original delivery schedule when extending
• Warranty: include warranty on spare parts and warranty on whole items supplied; post-warranty service terms to be clarified in bid
• Documentation: standard GST and PAN details; experience proofs; OEM authorizations if applicable; technical bid documents; financial statements
• Note: No BOQ items listed; ensure alignment with RO plant specifications and Prisons Department procurement rules