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General Administration Department Gujarat Toner Refilling Tender Gandhinagar 2026 – Cartridge Refilling Service with 15 Years Local Presence

Bid Publish Date

19-Feb-2026, 11:05 am

Bid End Date

06-Mar-2026, 12:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue19-Feb-2026, 11:05 am
AwardPending
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Quantity

925

Bid Type

Two Packet Bid

Tender Overview

The General Administration Department, Government of Gujarat, seeks toner cartridge refilling services in the Gandhinagar region for the year 2026. The tender requires bidders to quote a price per unit for cartridge refilling, with a contract that may extend up to a 25% increase in quantity at contracted rates. A minimum of 15 years local presence in Gandhinagar and valid proof (shop establishment license) are mandatory. Consolidated payments for a three-month period will follow quarterly submissions. Tax registrations (GST) and PAN are mandatory. The bid demands completion after each service call and is tied to a strict delivery timeline framework based on order extensions.

Technical Specifications & Requirements

  • Service scope: Refilling of toner cartridges with per-unit price submission
  • Geographical requirement: bidder location in Gandhinagar region with proof of 15 years’ presence
  • Payment terms: Consolidated payment for three months at quarter-end; payment after each quarterly period
  • Documentation: mandatory submission of GST and PAN; upload of all required certificates per ATC and Corrigendum
  • Compliance: OEMs must have positive net worth as per last audited financials; price quotes must reflect same
  • Additional terms: option clause allows up to 25% quantity increase during contract; delivery period aligns to original delivery schedule with adjustments for extended periods

Terms, Conditions & Eligibility

  • Price per unit for cartridge refilling must be quoted for each service call
  • Bidder must demonstrate Gandhinagar region presence with valid proof (shop establishment license) and at least 15 years’ activity in the area
  • Payments will be issued on a quarterly basis for three months’ service; GST and PAN documentation required
  • Upload of essential certificates is mandatory; non-submission leads to rejection per ATC/Corrigendum
  • Net worth: OEMs must show a positive net worth in the latest audited financial statement
  • Delivery/readiness and compliance with the option clause (up to 25% quantity variance) are essential for bid acceptance

Key Specifications

  • Product/service: Toner cartridge refilling service

  • Location requirement: Gandhinagar region, Gujarat

  • Billing: Price per unit; consolidated quarterly payments

  • Documentation: GST, PAN; upload of required certificates

  • Financial: OEM must show positive net worth per last audited statement

  • Delivery: After each service call; extended delivery time per option clause

  • Compliance: 25% quantity variation allowed during contract

Terms & Conditions

  • Key term: 25% option quantity increase at contracted rates

  • Key term: bidder must be located in Gandhinagar region with 15 years presence

  • Key term: positive net worth required for OEM per last audited financials

Important Clauses

Payment Terms

Consolidated payment for three months at the end of each quarter; per-unit price quoted for cartridge refilling

Delivery Schedule

Delivery timeline linked to last delivery order date; extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in ATC; ensure compliance with extension terms and timely delivery as per contract

Bidder Eligibility

  • Must operate in Gandhinagar region with 15 years’ presence

  • Positive net worth as per last audited financial statement

  • GST and PAN identifiers submitted; required certificates uploaded

Documents 3

GeM-Bidding-8995147.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Proof of 15 years presence in Gandhinagar (shop establishment license)

4

Last three years' audited financial statements to prove positive net worth

5

Certificate of incorporation and OEM authorization (if applicable)

6

Certificate of conformity for toner refilling (if required by ATC)

7

Experience certificates for toner cartridge refilling projects

8

Any other certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for toner refilling in Gandhinagar under Gujarat GAD tender 2026?

Bidders must submit GST and PAN, show positive net worth, and provide 15 years of Gandhinagar presence with proof. Quote price per cartridge refilling, and plan quarterly consolidated payments. Include OEM authorizations if needed and upload all required ATC certificates to participate.

What documents are required for toner cartridge refilling tender in Gujarat 2026?

Submit GST certificate, PAN card, last three years’ audited financials showing positive net worth, Gandhinagar shop establishment license, OEM authorization (if applicable), and experience certificates for toner refilling projects. Ensure all certificates are uploaded per ATC/Corrigendum.

What is the delivery term for toner refilling in Gandhinagar tender?

Delivery aligns with the last delivery order date; if the option clause increases quantity by up to 25%, the extended delivery time is calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days.

What is required to prove positive net worth for OEMs in this bid?

Provide last audited financial statements showing a positive net worth, with no pending solvency issues. The statement must clearly indicate positive equity and be certified by a chartered accountant or equivalent authority.

What payment terms apply to the toner refilling contract in Gujarat?

Payments are consolidated for three months and released after quarterly service delivery. Quote per-unit price for refilling; ensure GST compliance and timely invoicing to receive payment within the quarterly schedule.

What is the 25% option clause for this toner tender?

The purchaser may increase or decrease ordered quantity up to 25% during placement or currency of contract at contracted rates. Delivery timelines adjust accordingly, with minimum 30 days added if original period is under that threshold.

Are there any region-specific eligibility criteria for this tender in Gujarat?

Yes, bidders must be located in the Gandhinagar region and demonstrate at least 15 years of local presence with valid proof (shop establishment license). This regional criterion is mandatory for bid eligibility.

What certificates must be uploaded for this toner refilling bid?

Upload all certificates requested in the Bid Document and ATC; common requirements include GST, PAN, OEM authorizations, and proof of regional presence. Missing documents may lead to bid rejection as per bidder-specific ATC clauses.