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GEM

Indian Army Professional Large Format Display & Video Conferencing Equipment Tender Kangra Himachal Pradesh 2025 ISO 9001

Bid Publish Date

20-Dec-2025, 11:25 am

Bid End Date

02-Jan-2026, 12:00 pm

EMD

₹27,000

Location

KANGRA , HIMACHAL PRADESH

Latest Corrigendum Available

Progress

RA
Issue20-Dec-2025, 11:25 am
Corrigendum30-Dec-2025
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

9

Category

Video Conferencing system with mounting Plate Kit

Bid Type

Two Packet Bid

Categories 11

BELL CONTROLLER AUDIO EQUIPMENT SWITCH PORT CAT WEB CAMERA CAMERA POWER ATM BACK PLATE POWER CORD AUDIO VIDEO CONFERENCING

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in Kangra, Himachal Pradesh. Procurement targets a combined set of items including Professional Large Format Display (V2), Video Conferencing system with mounting plate, PoE adapter, IP table microphone, Power supply with cord and CAT, Smart 4K MPTZ camera with 12x optical zoom, USB 3.1, HDMI 2.0, USB 2.1. Estimated Value not disclosed; EMD is ₹27,000. The scope also encompasses installation, testing, commissioning, and operator training, with statutory clearances if any. The clause permits quantity adjustment up to 25%, during and after contract, at contracted rates. OEM/importer must ensure India-based after-sales support.

Technical Specifications & Requirements

  • Standards/Certifications: ISO 9001 certified bidder or OEM; BIS/type test certificates; product-specific approvals as per bid. Material Test Certificate to accompany delivery; lab results are final.
  • Product features: LFD with video conferencing hardware; 4K MPTZ camera with 12x optical zoom; USB 3.1, HDMI 2.0, USB 2.1 interfaces; mounting plate kit; PoE adapter; power supply with cord.
  • Delivery/Scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if required. Importers must have registered Indian office for after-sales service.
  • Documentation: OEM authorization, BIS/license, and all required certificates to be uploaded with bid; material test certificates to be provided.

Terms, Conditions & Eligibility

  • EMD: ₹27,000.
  • Warranty/Service SLA: Rectification within 7 days of defect notification; 0.5% per week penalty if unmet.
  • Delivery Terms: Option clause allows up to 25% quantity variation during contract; extended delivery calculations apply.
  • Documentation: GST invoice upload and GST portal payment confirmation; GST-related compliance required.
  • Compliance: ISO 9001 certification; BIS/type tests; OEM authorizations; Karnataka/India-based after-sales support for imported products.
  • Payment/Contract: Scope includes supply, installation, testing, commissioning, and operator training; ensure all required documents accompany bid.

Key Specifications

  • Product category: Professional Large Format Display (V2) with integrated video conferencing capability

  • Video conferencing accessories: mounting plate kit, PoE adapter, IP table microphone, power supply with power cord and CAT

  • Camera: Smart 4K MPTZ with 12x optical zoom; interfaces USB 3.1, HDMI 2.0, USB 2.1

  • Standards: ISO 9001 certification; BIS/type test certificates; ISI/BIS where applicable

  • Delivery: Supply, installation, testing, commissioning; operator training; statutory clearances if any; material test certificate required

Terms & Conditions

  • 25% quantity adjustment permitted during/within contract at contracted rates

  • ISO 9001 certification required; BIS/type test certificates to be uploaded with bid

  • Material Test Certificate to accompany delivery; lab results are final

Important Clauses

Payment Terms

GST invoice upload on GeM portal with GST payment confirmation; no explicit payment schedule provided

Delivery Schedule

Delivery period may be extended by option clause; extended duration calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

7-day service/rectification window; 0.5% of unit price per week if not completed within the defined time

Bidder Eligibility

  • ISO 9001 certification (bidder or OEM)

  • Registered Indian presence for after-sales support (for imported products)

  • Compliance with material test certificates and BIS/type test certifications

Documents 4

GeM-Bidding-8666515.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Video Conferencing system with mounting Plate Kit Video Conferencing system with mounting Plate Kit 1 pieces gsinfosys@39md 15
2 PoE adapter PoE adapter 1 pieces gsinfosys@39md 16
3 IP Table microphone IP Table microphone 1 pieces gsinfosys@39md 17
4 Power Supply with power cord and cat Power Supply with power cord and cat 1 pieces gsinfosys@39md 18
5 Smart camera 4K MPTZ with 12 x optical Zoom Smart camera 4K MPTZ with 12 x optical Zoom 1 pieces gsinfosys@39md 19
6 USB 3.1 USB 3.1 1 pieces gsinfosys@39md 20
7 HDMI 2.0 HDMI 2.0 1 pieces gsinfosys@39md 21
8 USB 2.1 USB 2.1 1 pieces gsinfosys@39md 22

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD deposit proof

6

Technical bid documents

7

OEM authorisation (for imported products)

8

ISO 9001 certificate (bidder or OEM)

9

BIS licence and type test certificates

10

Material Test Certificate

11

Any other product-specific certificates

Corrigendum Updates

1 Update
#1

Update

30-Dec-2025

Extended Deadline

02-Jan-2026, 12:00 pm

Opening Date

02-Jan-2026, 12:30 pm

Reverse Auction Schedule

Completed

Start

29-Jan-2026, 12:00 pm

End

30-Jan-2026, 12:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1GURUSONS COMMUNICATIONS PRIVATE LIMITED(MII)   Under PMA Winner ₹12,99,085Item Categories : Professional Large Format Display (V2),Video Conferencing system with mounting Plate Kit,PoE adapte
L2SEC COMMUNICATIONS PRIVATE LIMITED (MII)   Under PMA₹13,16,193Item Categories : Professional Large Format Display (V2),Video Conferencing system with mounting Plate Kit,PoE adapte
L3UNICOM INFOTEL PRIVATE LIMITED (MII)   Under PMA₹13,22,983Item Categories : Professional Large Format Display (V2),Video Conferencing system with mounting Plate Kit,PoE adapte

🎉 L1 Winner

GURUSONS COMMUNICATIONS PRIVATE LIMITED(MII)   Under PMA

Final Price: ₹12,99,085

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the Indian Army security equipment tender in Kangra 2025?

Bidders must meet eligibility criteria including ISO 9001 certification, BIS/type test Certificates, and Indian after-sales support for imported goods. Prepare EMD ₹27,000, GST registration, PAN, and OEM authorisation. Upload material test certificates, and ensure installation, testing, commissioning, and operator training are included in the bid.

What documents are required for Kangra security equipment tender submission?

Submit GST registration, PAN, experience certificates, financial statements, EMD proof, technical bid, OEM authorisation (for imported items), BIS/type test certificates, ISO 9001 proof, and Material Test Certificate with the bid submission.

What are the technical specifications for the 4K MPTZ camera in this tender?

Camera must be 4K MPTZ with 12x optical zoom, compatible with USB 3.1, HDMI 2.0, and USB 2.1 interfaces; part of a larger video conferencing kit including mounting plate, PoE adapter, power supply, and CAT cable; ISO 9001 certified supplier.

What are the delivery terms and penalties for delays in this bid?

Delivery can be increased by up to 25% during contract; extended delivery time formula applies with a minimum 30 days. Rectification during warranty must be completed within 7 days; failure incurs 0.5% of unit price per week as penalty.

What are the eligibility criteria for vendors providing imported equipment?

Importers must have an India-based registered office to provide after-sales service; OEM authorization required; ISO 9001, BIS/type test certificates must be uploaded; material test certificates accompany delivery.

Which certifications and standards are mandatory for this tender?

Mandatory certifications include ISO 9001 (bidder or OEM), BIS license and type test certificates, and other product-specific approvals; material test certificates are required and lab results govern acceptance.

What scope of supply is included in the bid (S & Services)?

Scope includes supply, installation, testing, commissioning, operator training, and provision of any statutory clearances; the price must include all cost components for end-to-end delivery.

When is GST invoicing and payment confirmation required for GeM submissions?

During GeM portal invoice generation, bidders must upload GST invoices and show GST portal payment confirmation; this is a mandatory part of bid submission compliance.