Government Model College Barwani Multifunction Printers & Online UPS Tender 2026 MP IS 16242 10 KVA
Bid Publish Date
06-Sep-2026, 3:27 pm
Bid End Date
21-Sep-2026, 4:00 pm
Location
Progress
Key Highlights
- • OEM authorisation certificate (MAF) required for authorised resellers
- • IS 16242 (Part 1) compliance for 10 KVA Online UPS
- • 1 year on-site OEM warranty for printers; UPS warranty as specified
- • Bid Security Declaration in lieu of EMD
- • 100% online GeM submission; no physical samples or hard copies
- • ±25% quantity variation rights during contract and currency
- • Delivery, installation, and verification at Government Model College, Barwani
Tender Overview
Government Model College, Barwani (Madhya Pradesh) seeks procurement of A4 and A3 Multifunction Printers (MFP) and Online UPS (10 KVA) conforming to IS 16242 (Part 1). The project scope covers Supply, Installation, Testing and Commissioning (SITC) of the specified equipment, with delivery and installation to occur at Government Model College, Barwani. The procurement includes an option to increase or decrease quantities by up to 25% at contracted rates, and extended delivery periods subject to the same ratios. All bids must be submitted online via GeM; on-site verification and acceptance will be at Barwani premises. The contract emphasizes OEM warranty and a Bid Security Declaration in lieu of EMD. Unique aspects include a combined requirement for MFPs (A4/A3) and a 10 KVA UPS, with vendor compliance to GeM ATC terms and MAF if acting as an authorised reseller. The arrangement is driven by Government procurement norms through DDO/Lead College, ensuring transparent delivery to the public education sector.
Technical Specifications & Requirements
- Product categories: MFPs (A4 & A3) and Online UPS (10 KVA)
- Standards: IS 16242 (Part 1) compliance for UPS units; OEM warranty as per bid parameters
- Delivery & installation: SITC with on-site verification at Government Model College, Barwani, MP
- Submission: 100% online GeM submission; no hard copies
- Documentation: OEM Authorisation Form (MAF) for authorised resellers; Bid Security Declaration instead of EMD
- Warranty & support: Comprehensive on-site OEM warranty; 1 year for printers; UPS warranty as specified in bid parameters
- Quantity flexibility: Option clause allows ±25% quantity variation during and after award; delivery time scales with quantity changes
- Procurement background: Issued under DDO/Lead College, Barwani, MP, for government college establishment
Terms, Conditions & Eligibility
- EMD alternative: Bid Security Declaration on official letterhead
- Delivery timeframe: Delivery schedule aligned to last delivery order date, with extended time per option clause
- Mandatory online submission: All technical documents, declarations, brochures, and certificates via GeM portal
- OEM authorization: Valid MAF from OEM for offered MFPs and UPS if bidder is an authorised reseller
- Warranty: On-site OEM warranty for printers (1 year); UPS warranty as per bid parameters
- Verifications: On-site verification and acceptance at Government Model College, Barwani
- Compliance: Adherence to GeM ATC terms; bidders must ensure all documents reflect the 100% online procurement requirement
Key Specifications
-
MFPs: A4 and A3 capable; SITC at Barwani
-
UPS: 10 KVA capacity, IS 16242 (Part 1) compliant
-
IS 16242 (Part 1) certification for UPS battery systems
-
On-site OEM warranty: printers 1 year; UPS warranty per bid parameters
-
100% online GeM submission; no physical samples required
Terms & Conditions
-
Delivery quantity may vary ±25% with contracted rates
-
Bid Security Declaration replaces traditional EMD
-
OEM authorization required for resellers via MAF
-
Online submission through GeM portal only
-
On-site installation, verification, and acceptance at Barwani site
Important Clauses
Payment Terms
Payment terms tied to SITC milestones; no advance requirement specified in data; ensure compliant invoicing after installation acceptance
Delivery Schedule
Delivery period commences from last delivery order; option to extend period proportional to quantity changes; minimum 30 days extension if extended
Penalties/Liquidated Damages
Penalties not explicitly stated; include LD terms per GeM/ATC for delayed SITC and acceptance
Bidder Eligibility
-
Experience in SITC of MFPs and UPS for government institutions
-
Demonstrated ability to deliver and install at a Barwani facility
-
Compliant GST registration and financial stability evidence
Tender Data
Bid Details
Quantity
3
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Barwani
Delivery Pincodes
451551
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anil Patidar | 451551,INDORE BARWANI ROAD BARWANI | Barwani | Madhya Pradesh | 451551 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9853570.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST certificate
PAN card
Experience certificates for similar SITC of MFPs and UPS
Financial statements demonstrating financial stability
Bid Security Declaration on official letterhead
OEM Manufacturer's Authorisation Form (MAF) for offered models
Technical bid documents and product brochures
Warranty certificates and service contact details
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Barwani MFP and UPS tender 2026?
Bidders must submit all technical documents online via GeM, include a Bid Security Declaration in place of EMD, provide OEM MAF if reselling, and ensure IS 16242 (Part 1) UPS compliance. The bid is for Government Model College Barwani and includes on-site SITC with warranty.
What documents are required for Barwani MFP procurement?
Required documents include GST registration, PAN, financial statements, experience certificates for SITC of MFPs/UPS, OEM MAF, Bid Security Declaration, technical bid, and warranty certificates. All submissions must be online through GeM portal with no physical copies.
What are the IS standards for the UPS in this tender?
The Online UPS must be IS 16242 (Part 1) compliant, ensuring safety, performance, and compatibility with Barwani college electrical systems; confirm battery and inverter specifications with OEM certificates before submission.
What is the delivery and installation expectation for Barwani?
Delivery, installation, testing and commissioning are to be performed at Government Model College, Barwani, MP; on-site verification and acceptance will occur post-installation per bid terms, with extended delivery time possible for quantity variations.
What is the warranty coverage for printers in Barwani tender?
Printers carry a comprehensive on-site OEM warranty for 1 year from final delivery, installation and acceptance; UPS warranty is defined by bid parameters and must be served by the OEM.
What happens if quantity fluctuates under the 25% option clause?
Contract allows ±25% quantity variation at contracted rates; delivery time is scaled as (increased/ original quantity) × original delivery period with a minimum of 30 days extension.
Are samples required before technical evaluation for Barwani tender?
No physical samples are required for technical evaluation; 100% online submission through GeM suffices, including brochures and declarations as mandated by the ATC.
What is the procurement authority for this Barwani tender?
Procurement is initiated by the DDO/Lead College, S.B.N. Govt. P.G. College Barwani, MP, for Government Model College Barwani, with on-site verification at the college campus as part of SITC.