Hindustan Aeronautics Limited security procurement 2026 3-year warranty OEM CoC HAL Department of Defence Production
Bid Publish Date
01-Aug-2026, 10:10 am
Bid End Date
20-Aug-2026, 11:00 am
Location
Progress
Key Highlights
- • OEM CoC and Supplier CoC mandatory with each supply
- • 3-year warranty from HAL acceptance with warranty certificate
- • Only OEM/Authorized Distributor quotes accepted; OEM authorization letter required
- • Notable option clause allowing up to 50% quantity increase during contract
- • Delivery period adjusts based on original and extended periods; minimum 30 days extension
- • Documentation package includes operation & maintenance manuals, test reports, calibration procedures and certificates
- • BOQ lists 19 items; exact descriptions not disclosed in data available
- • Strict adherence to original part descriptions; no equivalent parts accepted
Tender Overview
Hindustan Aeronautics Limited (HAL), under the Department of Defence Production, invites bids for a set of 19 items as part of its internal procurement. The exact item descriptions are not disclosed in the BOQ, but the scope includes supply from an OEM or Authorized Distributor, with a 3-year warranty from acceptance at HAL. The document package requires OEM CoC and Supplier CoC, operation & maintenance manuals, test reports, calibration procedures, and calibration certificates in both soft and hard copies. A single quote must come from an OEM or Authorized Distributor with proper authorization letters. The buyer reserves quantity flexibility up to 50% more than the bid quantity during contract execution, at contracted rates, with delivery adjustments based on the original delivery period and extended periods.
Key differentiators include hard copy and soft copy manuals, calibration documentation, and strict conformity to authorized-part descriptions, excluding equivalents. The tender emphasizes compliance with original part descriptions and requires explicit OEM authorization to participate. Unique clauses also govern extended delivery timelines and option-based quantity adjustments during the contract lifecycle.
Technical Specifications & Requirements
- BOQ items: 19 total; item-wise specifics not disclosed in the available data.
- Delivery & quantity option: 50% up-scaling allowed at contracted rates; delivery timeline recalculated from the last delivery date; minimum extension 30 days.
- Documentation: OEM CoC, Supplier CoC, Operation & Maintenance Manual, User Manual, Test Reports, Calibration Procedure, Datasheet (soft copy) and Calibration Certificate (hard copy).
- Warranty: 3 years from date of acceptance at HAL; warranty certificate required.
- Vendor requirements: Quotes only from OEM or Authorized Distributor with OEM authorization letter; only exact part descriptions accepted.
- Location/Department: HAL, Department of Defence Production, India.
Terms, Conditions & Eligibility
- EMD/Financial terms: Not specified in the provided data.
- Delivery terms: Delivery period tied to original delivery order; optional extension governed by option clause with formula and minimum 30 days; extended duration can be up to the original delivery period.
- Warranty: 3-year warranty from acceptance at HAL; warranty certificate to be supplied.
- Documentation: Mandatory submission of OEM CoC, Supplier CoC, manuals, test/calibration documentation, and OEM authorization letter.
- Eligibility: Quote must come from OEM or Authorized Distributor; no equivalents accepted.
- Contract flexibility: Option clause enables up to 50% quantity variation during and after award at contracted rates.
- Miscellaneous: All items must be described by the original part description; non-compliant substitutions are not allowed.
Key Specifications
-
- 19 total BOQ items (exact items not disclosed in data)
-
- 50% quantity increase option at contracted rates during/within contract
-
- Delivery period adjustments based on original and extended periods (minimum 30 days)
-
- Documentation: OEM CoC, Supplier CoC, Manuals, Test Reports, Calibration Docs
-
- Warranty: 3 years from date of acceptance at HAL
-
- Eligibility: Quotes only from OEM or Authorized Distributor with OEM authorization letter
Terms & Conditions
-
Option clause allows up to 50% quantity variation at contracted rates
-
3-year warranty from HAL acceptance; warranty certificate required
-
Only OEM/Authorized Distributor quotes accepted with OEM authorization letter
-
Delivery period calculated from last delivery date with minimum 30 days extension
Important Clauses
Delivery & Option Clause
The purchaser may increase/decrease quantity by up to 50% at contract rates; delivery period recalculated based on last delivery date with a minimum extension of 30 days; extended duration may be constrained by original delivery period.
Documentation & Compliance
Bidder must supply OEM CoC, Supplier CoC, manuals, test reports, calibration procedures, datasheets, and calibration certificates in both soft and hard copies; warranty certificate to HAL is mandatory.
Eligibility & OEM Authorization
Only quotes from OEM or Authorized Distributor with an OEM authorization letter will be considered; no equivalent parts permitted; exact part descriptions must be used.
Bidder Eligibility
-
Must be OEM or Authorized Distributor for the item category
-
Must provide OEM authorization letter with bid
-
Must submit OEM CoC and Supplier CoC with bid
Tender Data
Bid Details
Quantity
142
Category
471101334
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
471101334 , 471101335 , 471101339 , 471101340 , 471101341 , 471101342 , 471101343 , 471101344 , 471101345 , 471101346 , 471101348 , 471101349 , 471101350 , 471101351 , 471101352 , 471101353 , 471101354 , 471101333 , 471101338
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Rangareddi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rangareddi | Rangareddi | - | - | 4 | 120 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9681821.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
471101334
POWER SUPPLY 27V (30V 50A) P/N N5765A , WITH RACK MOUNT KIT P/N N5740A, MAKE KEYSIGHT
471101335
OSCILLOSCOPE 2-CHR, P/N DSOX3032G WITH RACK MOUNT KIT P/N N2169A AND GPIB CONNECTION MODULE P/N DSOXGPIB, MAKE KEYSIGHT
471101339
SPECTRUM ANALYSER P/N N9030B WITH OPTION 513 WITH PREAMPLIFIER P/N N9030B-P13 AND WITH RACK MOUNT FLANGE AND HANDLE KIT P/N 1CP105A, MAKE M/S KEYSIGHT.
471101340
POWER CONVERTER P/N E4412A MAKE M/S KEYSIGHT.
471101341
UHF FREQUENCY METER P/N 53230A WITH OPTION 010 AND 115 WITH RACK MOUNT FLANGE P/N 34190A, MAKE M/S KEYSIGHT.
471101342
POWER METER P/N E4416A WITH RACK MOUNT KIT P/N E4416A-908, MAKE M/S KEYSIGHT.
471101343
HF FREQUENCY METER (350 MHZ. 12 CH/S) P/N 53220A ,WITH RACK MOUNT KIT P/M 34190A, MAKE KEYSIGHT.
471101344
POWER SUPPLY 115/200V 400HZ (3X10A) P/N AC6903L, WITH GPIB INTERFACE P/N AC69GPBU, MAKE KEYSIGHT.
471101345
IMPEDANCE ANALYZER P/N E4990A WITH OPTION 030 , WITH HIGH STABILITY TIMEBASE P/N E4990A-1E5 AND WITH RACK MOUNT AND FRONT HANDLE KIT P/N E4990A-1CP, MAKE KEYSIGHT.
471101346
VECTOR SIGNAL GENERATOR P/N N5181B-503 WITH OPTIONS 303, UNZ, UNT, UNW, 1EQ MAKE KEYSIGHT.
471101348
SIGNAL GENERATOR (10MHZ) P/N EDU33211A (20 MHZ) MAKE KEYSIGHT
471101349
GENERATOR (80MHZ) P/N 33611A , WITH GPIB INTERFACE MODULE P/N 3446GPBU AND WITH RACK MOUNT KIT P/N 1CM124A, MAKE KEYSIGHT
471101350
POWER SUPPLY 27V (30V 25A) P/N N5745A WITH RACK MOUNT KIT P/N N5740A, MAKE KEYSIGHT
471101351
POWER SUPPLY 115V 400HZ (500 VA. 310 V. 2.5 A) P/N AC6801B , WITH GPIB INTERFACE BOARD P/N AC68GPBU AND WITH RACK MOUNT FLANGE KIT P/N AC68BRAC3, MAKE KEYSIGHT
471101352
SPECTRUM ANALYZER, P/N N9030B WITH OPTION 503 ,WITH RACK MOUNT FLANGE P/N 1CP105A, MAKE KEYSIGHT
471101353
HF FREQUENCY METER (350 MHZ. 12 CH/S. 5E-8), P/N 53220A WITH OPTION 010 ,WITH RACK MOUNT KIT P/N 34190A, MAKE KEYSIGHT
471101354
POWER SUPPLY 27V (200W. 30V. 20A), P/N E36231A,WITH BENCH POWER SUPPLIES INTERFACE MODULE P/N E363GPBU,AND WITH RACK MOUNT FLANGE KIT P/N 1CM104A, MAKE KEYSIGHT
471101333
MULTI METER P/N 34461A WITH RACKMOUNT KIT P/N DAQA190A MAKE KEYSIGHT
471101338
POWER SUPPLY 27V (200W, 60V, 10A) P/N E36232A, WITH INTERFACE MODULE P/N E363GPBU AND WITH RACK MOUNT KIT P/N 1CM104A, MAKE KEYSIGHT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 471101334 | POWER SUPPLY 27V (30V 50A) P/N N5765A , WITH RACK MOUNT KIT P/N N5740A, MAKE KEYSIGHT | 4 | numbers | halhydstores | 120 | |
| 2 | 471101335 | OSCILLOSCOPE 2-CHR, P/N DSOX3032G WITH RACK MOUNT KIT P/N N2169A AND GPIB CONNECTION MODULE P/N DSOXGPIB, MAKE KEYSIGHT | 33 | numbers | halhydstores | 120 | |
| 3 | 471101339 | SPECTRUM ANALYSER P/N N9030B WITH OPTION 513 WITH PREAMPLIFIER P/N N9030B-P13 AND WITH RACK MOUNT FLANGE AND HANDLE KIT P/N 1CP105A, MAKE M/S KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 4 | 471101340 | POWER CONVERTER P/N E4412A MAKE M/S KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 5 | 471101341 | UHF FREQUENCY METER P/N 53230A WITH OPTION 010 AND 115 WITH RACK MOUNT FLANGE P/N 34190A, MAKE M/S KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 6 | 471101342 | POWER METER P/N E4416A WITH RACK MOUNT KIT P/N E4416A-908, MAKE M/S KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 7 | 471101343 | HF FREQUENCY METER (350 MHZ. 12 CH/S) P/N 53220A ,WITH RACK MOUNT KIT P/M 34190A, MAKE KEYSIGHT. | 4 | numbers | halhydstores | 120 | |
| 8 | 471101344 | POWER SUPPLY 115/200V 400HZ (3X10A) P/N AC6903L, WITH GPIB INTERFACE P/N AC69GPBU, MAKE KEYSIGHT. | 6 | numbers | halhydstores | 120 | |
| 9 | 471101345 | IMPEDANCE ANALYZER P/N E4990A WITH OPTION 030 , WITH HIGH STABILITY TIMEBASE P/N E4990A-1E5 AND WITH RACK MOUNT AND FRONT HANDLE KIT P/N E4990A-1CP, MAKE KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 10 | 471101346 | VECTOR SIGNAL GENERATOR P/N N5181B-503 WITH OPTIONS 303, UNZ, UNT, UNW, 1EQ MAKE KEYSIGHT. | 2 | numbers | halhydstores | 120 | |
| 11 | 471101348 | SIGNAL GENERATOR (10MHZ) P/N EDU33211A (20 MHZ) MAKE KEYSIGHT | 2 | numbers | halhydstores | 120 | |
| 12 | 471101349 | GENERATOR (80MHZ) P/N 33611A , WITH GPIB INTERFACE MODULE P/N 3446GPBU AND WITH RACK MOUNT KIT P/N 1CM124A, MAKE KEYSIGHT | 6 | numbers | halhydstores | 120 | |
| 13 | 471101350 | POWER SUPPLY 27V (30V 25A) P/N N5745A WITH RACK MOUNT KIT P/N N5740A, MAKE KEYSIGHT | 2 | numbers | halhydstores | 120 | |
| 14 | 471101351 | POWER SUPPLY 115V 400HZ (500 VA. 310 V. 2.5 A) P/N AC6801B , WITH GPIB INTERFACE BOARD P/N AC68GPBU AND WITH RACK MOUNT FLANGE KIT P/N AC68BRAC3, MAKE KEYSIGHT | 4 | numbers | halhydstores | 120 | |
| 15 | 471101352 | SPECTRUM ANALYZER, P/N N9030B WITH OPTION 503 ,WITH RACK MOUNT FLANGE P/N 1CP105A, MAKE KEYSIGHT | 4 | numbers | halhydstores | 120 | |
| 16 | 471101353 | HF FREQUENCY METER (350 MHZ. 12 CH/S. 5E-8), P/N 53220A WITH OPTION 010 ,WITH RACK MOUNT KIT P/N 34190A, MAKE KEYSIGHT | 4 | numbers | halhydstores | 120 | |
| 17 | 471101354 | POWER SUPPLY 27V (200W. 30V. 20A), P/N E36231A,WITH BENCH POWER SUPPLIES INTERFACE MODULE P/N E363GPBU,AND WITH RACK MOUNT FLANGE KIT P/N 1CM104A, MAKE KEYSIGHT | 6 | numbers | halhydstores | 120 | |
| 18 | 471101333 | MULTI METER P/N 34461A WITH RACKMOUNT KIT P/N DAQA190A MAKE KEYSIGHT | 41 | numbers | halhydstores | 120 | |
| 19 | 471101338 | POWER SUPPLY 27V (200W, 60V, 10A) P/N E36232A, WITH INTERFACE MODULE P/N E363GPBU AND WITH RACK MOUNT KIT P/N 1CM104A, MAKE KEYSIGHT | 14 | numbers | halhydstores | 120 |
Categories
37
Required Documents
OEM CoC (Certificate of Conformity) document
Supplier CoC (Certificate of Conformity) document
OEM authorization letter mapping to the bid
Operation & Maintenance Manual (soft copy)
User Manual (soft copy)
Test Reports (soft copy)
Calibration Procedure (soft copy)
Datasheet (soft copy)
Calibration Certificate (hard copy)
Warranty certificate (3 years from acceptance at HAL)
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for HAL tender in defence production 2026 security equipment
To bid, ensure you are an OEM or Authorized Distributor with valid authorization letter, provide OEM CoC and Supplier CoC, and attach OEM authorization; include operation & maintenance manuals, test reports, calibration procedures, datasheet (soft) and calibration certificate (hard copy); warranty certificate requested.
What documents are required for HAL defence procurement 2026 bid
Submit OEM CoC, Supplier CoC, OEM authorization letter, Operation & Maintenance Manual, User Manual, Test Reports, Calibration Procedure, Datasheet, Calibration Certificate (hard copy), and a warranty certificate valid for 3 years from HAL acceptance.
What is the warranty requirement for HAL 2026 tender items
Bidders must provide a warranty certificate for a period of 3 years from the date of acceptance at HAL; ensure the warranty terms are clearly defined and include service support and replacement rights where applicable.
What is the quantity variation clause for HAL tender 2026
The purchaser may increase or decrease the bid quantity up to 50% of the bid quantity at contracted rates; delivery time scales with the original and extended delivery periods, with a minimum extension of 30 days.
Which entities can quote for the HAL 2026 tender
Only quotes from OEMs or Authorized Distributors will be accepted; an OEM authorization letter must accompany the offer; no substitutes or equivalent parts will be considered.
What are the critical submission requirements for HAL 2026 tender
Submit OEM CoC, Supplier CoC, OEM authorization letter, manuals (soft), test reports, calibration procedures, datasheet (soft), calibration certificate (hard), and warranty certificate; ensure alignment with original part descriptions.
How are delivery periods calculated under HAL option clause
Delivery is counted from the last date of the original delivery order; if extension is exercised, the additional time equals (Increased quantity / Original quantity) × Original delivery period, with a minimum 30 days and potential extension up to the original period.
What standards or conformity documents are required for HAL 2026 tender
Submit OEM CoC and Supplier CoC; ensure the parts descriptions match the original specification and that no equivalents are accepted; include calibration and test documentation to demonstrate conformity.