Indian Army Window/ Split AC, Stabilizer, 8 KG Kettle Bell Tender Assam 2026
Progress
Key Highlights
- • EMD amount and exemption details to be clarified in terms
- • ISO 9001:2015 and ISO 14001:2015 certifications required
- • OEM CERTIFICATE and sample submission after L1 mandatory
- • GSTIN, PAN, income tax returns for last three years
- • Turnover certificate and store delivery assurance
- • Option clause allows up to 25% quantity variation
- • Technical scope covers supply, installation, testing, commissioning, and training
- • ATC clauses emphasize sample delivery and compliance with mandatory documents
Tender Overview
- Organization: Indian Army (Department Of Military Affairs) operating in SONITPUR, ASSAM 784001. Procuring Window AC, Split AC, Stabilizers, 8 KG Kettle Bell, and Grass Cutting Machine repair under a single tender. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if needed. Total items referenced: 5 with unspecified quantities. The contract structure incorporates option quantities up to 25% during and after award, at contracted rates. Includes sample delivery requirement post-L1 and a variety of compliance clauses in ATC. Tender emphasizes standardization and sample submission after bid win, including OEM certifications and warranty. Unique requirement: ATC clauses demand ISO 9001:2015, ISO 14001:2015, GSTIN registration, and multiple certificates prior to award.
Technical Specifications & Requirements
- Products include Window AC and Split AC units, STABILIZER, KETTLE BELL 8 KG, and Repair of Grass Cutting Machine. BoQ shows 5 items with no explicit quantities; emphasis on supply, installation, testing, commissioning, and operator training. Compliance demands ISO 9001:2015 and ISO 14001:2015 certificates; OEM certification and sample submission after L1. Required documents include GST, PAN, turnover, and bank certificates. The ATC also lists ECS mandate, tender acceptance, non-disclosure, and specific store delivery assurances. Delivery timelines are configurable via option clauses and extended periods.
Terms, Conditions & Eligibility
- EMD/Exemption Poof, GSTIN, and Bank Mandate Form mandatory. Require OEM certificate, sample submission post-L1, and Turnover Certificate. Must provide Income Tax Returns for last three years, and Warranty Certificate. Documents include PAN card, MII certificate, and Bank cross-cheque. Compliance includes SOP Schedule of Requirement and Store Delivery Assurance Certificate. The bidder must adhere to the option clause allowing quantity adjustments up to 25% and delivery time calculations, with minimum 30 days extension when applicable.
Key Specifications
-
Window AC and Split AC units specified; exact capacities not disclosed
-
Stabilizers required for AC units; no rating specified
-
Kettle Bell 8 KG for physical training/fitness equipment
-
Grass cutting machine repair services required; scope includes repair/maintenance
-
Quality standards include ISO 9001:2015 and ISO 14001:2015
Terms & Conditions
-
Option clause permits ±25% quantity variation during contract
-
Delivery period starts from last date of original delivery order
-
Sample submission required after L1; warranty and OEM certificates mandatory
Important Clauses
Payment Terms
Not explicitly specified; terms are governed by standard tender ATC and contract after award
Delivery Schedule
Delivery period adjustable via option clause; minimum extension 30 days applies
Penalties/Liquidated Damages
Not detailed; likely to be applicable per standard government procurement norms
Bidder Eligibility
-
Must hold ISO 9001:2015 and ISO 14001:2015 certificates
-
OEM authorization for supplied brands
-
Evidence of GSTIN, PAN, and IT returns for last three years
Tender Data
Bid Details
Quantity
7
Category
WINDOW AC
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
WINDOW AC , SPLIT AC , STABILIZER , KETTLE BELL 8 KG , REPAIR OF GRASS CUTTING MACHINE
Pre-Bid & Qualification
Pre-Bid Date
31-08-2026 11:00:00
Pre-Bid Venue
tezpur
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9820352.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
WINDOW AC
WINDOW AC
SPLIT AC
SPLIT AC
STABILIZER
STABILIZER
KETTLE BELL 8 KG
KETTLE BELL 8 KG
REPAIR OF GRASS CUTTING MACHINE
REPAIR OF GRASS CUTTING MACHINE
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | WINDOW AC | WINDOW AC | 1 | nos | procoffr.seeker | 15 | |
| 2 | SPLIT AC | SPLIT AC | 1 | nos | procoffr.seeker | 15 | |
| 3 | STABILIZER | STABILIZER | 2 | nos | procoffr.seeker | 15 | |
| 4 | KETTLE BELL 8 KG | KETTLE BELL 8 KG | 1 | nos | procoffr.seeker | 15 | |
| 5 | REPAIR OF GRASS CUTTING MACHINE | REPAIR OF GRASS CUTTING MACHINE | 2 | nos | procoffr.seeker | 15 |
Categories
15
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Required Documents
GST Registration Certificate
PAN Card
Experience Certificates (last 3 years)
Financial Statements / Turnover Certificate
EMD Bond or Exemption Proof
Technical Compliance Certificates (ISO 9001:2015, ISO 14001:2015)
OEM Authorization / Certificate
Sample Certification (post-L1) and Tender Acceptance Certificate
GSTIN, ECS & Mandate Form, Bank Crossed Cheque
Warranty Certificate
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in the Indian Army AC and repair tender in Assam?
Bidders must submit GSTIN, PAN, turnover certificate, IT returns for three years, OEM authorization, and ISO 9001:2015/ISO 14001:2015 certificates. Include EMD documentation or exemption. Ensure sample delivery post-L1 and comply with the option quantity clause up to 25% while meeting delivery terms.
What documents are required for this Assam procurement in 2026?
Required documents include GST certificate, PAN card, turnover certificate, income tax returns for last three years, EMD details, OEM certificate, ISO certifications, bank mandate, ECS forms, and warranty certificate, plus sample submission after L1 as per ATC clauses.
What standards must be met for AC units in this tender?
AC units must align with ISO 9001:2015 and ISO 14001:2015 certifications. OEM certification is required, and sample units must be provided after L1. Compliance with supply, installation, testing, commissioning, and operator training is mandatory.
When is the delivery window and how are extensions calculated?
Delivery period starts after the original delivery order date. If options are exercised, additional time is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The purchaser may extend this to the original delivery period.
What is required for sample submission after L1 in this tender?
Vendors must provide product samples after finishing L1 evaluation. Samples support OEM certification and compliance with required ISO standards. Ensure timely submission to avoid disqualification and align with ATC clauses.
What are the key eligibility criteria for bidders in this procurement?
Eligibility includes ISO 9001:2015 and ISO 14001:2015, OEM authorization, GSTIN, PAN, and three-year IT returns. Demonstrate turnover via certificate and provide warranty and store delivery assurances. Adhere to 25% quantity variation and timely delivery terms.
How to ensure compliance with GST and financial documents for submission?
Submit GSTIN certificate, GST returns if applicable, PAN, and three-year IT returns. Provide turnover certificate and bank confirmation. Ensure EMD documentation or exemption is included, along with ECS mandate and bank crossed cheque.