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National Institute Of Technology Kozhikode Room AP with Wifi Controller Tender Kerala 2025

Bid Publish Date

01-Jan-2026, 9:35 am

Bid End Date

05-Feb-2026, 10:00 am

Location

KOZHIKODE , KERALA

Latest Corrigendum Available

Progress

Issue01-Jan-2026, 9:35 am
Corrigendum29-Jan-2026
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Categories 1

WIFI

Tender Overview

The National Institute Of Technology (NIT), Kozhikode in Kerala invites bids for the procurement of a ROOM AP WITH WIFI CONTROLLER. The opportunity includes an adaptable quantity framework with a 25% option to increase during contract execution, and a delivery schedule tied to the original and extended delivery periods. Bidders must ensure the product has at least 3 years residual market life and is not end-of-life per the OEM. Data Sheet submission and OEM authorization are mandatory. This procurement emphasizes non-toxic materials, supplier eligibility, and responsible subcontracting controls, distinguishing it from generic hardware tenders.

Technical Specifications & Requirements

  • Product/Service: ROOM AP WITH WIFI CONTROLLER
  • Key requirements: Data Sheet uploaded with bid; products must have 3+ years residual market life; OEM authorization form required for authorized distributors; non-toxic materials with MSDS if applicable; no assignment/sub-contract without buyer consent; supplier remains liable jointly and severally
  • Delivery terms: Option to increase quantity up to 25% during contract; delivery period starts from last date of original delivery order; extended time calculation: (increased quantity ÷ original quantity) × original delivery period, min 30 days
  • Experience: Bidder or OEM must have 3 years of manufacturing/supply experience to central/state govt/PSU with contract copies as proof; primary product in bunch bids must meet this criterion
  • Documentation: Data Sheet alignment with delivered product; OEM authorization details; testing/quality assurance as applicable
  • Safety/Compliance: Non-toxic/nontoxic materials; MSDS for toxic components; formal compliance and verification steps required

Terms, Conditions & Eligibility

  • EMD/ security and payment terms are defined by buyer; ensure any required deposit is prepared per tender rules
  • Authority: OEM authorization required for distributors; include name, designation, address, email, phone in bid
  • Assignment/Sub-contract: Buyer consent required for any transfer; supplier remains jointly liable
  • Delivery: Adhere to delivery timelines; option clause allows quantity adjustments up to 25%
  • Quality: Data Sheet mismatch leads to bid rejection; ensure product meets specified standards
  • Health & Safety: Non-toxic materials; provide MSDS for toxic substances if used
  • Compliance: No end-of-life products; ensure 3-year market life before bid opening

Key Specifications

  • ROOM AP WITH WIFI CONTROLLER

  • Data Sheet uploaded and matched to offered product

  • OEM Authorization required for distributors

  • Non-toxic materials; MSDS where applicable

  • Delivery quantity flexibility up to 25% of bid quantity

  • 3 years residual market life for offered product

  • No end-of-life declaration by OEM within the period

Terms & Conditions

  • Option Clause allows 25% quantity increase during contract

  • 3 years residual market life required for offered products

  • OEM authorization must be provided for distributors

Important Clauses

Payment Terms

Not specified in tender; follow purchaser terms and standard Govt payment schedules

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery time min 30 days; additional time computed as (increased quantity ÷ original quantity) × Original delivery period

Penalties/Liquidated Damages

Not specified; confirm LD terms during contract finalization and ensure compliance with option clause

Bidder Eligibility

  • 3 years of manufacturing/supply experience to Central/State Govt or PSU with supporting contracts

  • OEM/Manufacturer authorization for distributors

  • Non-end-of-life product with data sheet aligned to bid offering

Documents 3

GeM-Bidding-8780385.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar Govt/PSU projects (3 years total per OEM/ bidder)

4

Financial statements showing turnover (where required by tender)

5

EMD submission proof (DD/online payment receipt) with bid

6

Data Sheet of offered product uploaded with bid

7

OEM Authorization/Manufacturer Authorization Form (for authorized distributors)

8

Product safety documents (MSDS for toxic materials, if applicable)

Corrigendum Updates

2 Updates
#1

Update

29-Jan-2026

Extended Deadline

05-Feb-2026, 10:00 am

Opening Date

05-Feb-2026, 10:30 am

#2

Update

22-Jan-2026

Extended Deadline

29-Jan-2026, 10:00 am

Opening Date

29-Jan-2026, 10:30 am

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Room AP with Wifi Controller tender in Kozhikode Kerala 2025

Bidders should prepare GST, PAN, 3 years govt/PSU experience proofs, and EMD; upload the product Data Sheet, acquire OEM authorization for distributors, and ensure non-toxic materials with MSDS if applicable. Ensure the 25% quantity option is planned for in the bid pricing and delivery schedule.

What documents are required for NIT Kozhikode wifi tender submission 2025

Submit GST certificate, PAN card, experience contracts demonstrating 3 years govt/PSU supply, financial statements if requested, EMD proof, Data Sheet of offered ROOM AP, OEM authorization, and MSDS for any toxic materials. Ensure all documents are current and match bid specifications.

What are the delivery terms for the Kozhikode wifi controller tender

Delivery starts from the last date of the original delivery order; if quantity increases, additional time is (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. The buyer may extend up to the original delivery period during option execution.

Which standards or certifications are required for the ROOM AP bid in Kerala

The tender requires a Data Sheet alignment with the product and OEM authorization for distributors. While not detailing ISI/ISO mandates, ensure product safety with MSDS where applicable and confirm any OEM-specific certifications requested by the procuring entity.

What is the minimum product life requirement for this tender

Bidder must ensure the offered ROOM AP has at least 3 years residual market life and should not be End-of-Life as per OEM before the bid opening date; verify with OEMs and include proof in bid submission.

What are the key eligibility criteria for the NIT Kozhikode procurement

Eligibility includes 3 years of govt/PSU supply experience (with contracts), OEM authorization for distributors, non-toxic product materials (MSDS for toxic items), and a Data Sheet that matches the supplied ROOM AP. Ensure all documentation accompanies the bid.

How is the 25% quantity option applied in this tender

The purchaser may increase order quantity by up to 25% at contract placement and during currency, at contracted rates. Delivery time for additional quantity is calculated with the formula and minimum 30 days, beginning from the last date of the current delivery period.

What is required for data sheet verification in this bid

Submit the Data Sheet for the exact ROOM AP being offered; the buyer will compare specs with the product offered. Any mismatch can lead to bid rejection, so ensure all parameters, features, and compliance details precisely match the delivered item.