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Indian Army Air Cooler Tender Patiala Punjab 2026 IS 550 Compliance and Quantity Flexibility

Bid Publish Date

07-Jul-2026, 7:44 pm

Bid End Date

18-Jul-2026, 8:00 pm

Location

PATIALA , PUNJAB
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Progress

Issue07-Jul-2026, 7:44 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity option: ±25% at contracted rates during and after contract award
  • • Delivery-time recalculation method: (additional quantity/original quantity) × original delivery period with min 30 days
  • • Location-specific tender in Patiala, Punjab for Air Cooler procurement
  • • No BOQ items or explicit technical specs provided; readiness for scalable supply
  • • Military procurement context: Indian Army, Department of Military Affairs
  • • No explicit EMD, payment terms, or warranty details in the provided data

Categories 2

COOLER AIR COOLER

Tender Overview

Organization: Indian Army, Department of Military Affairs, Patiala, Punjab 140506. Procurement: Air Cooler with no BOQ items listed. Location: Patiala, Punjab. Estimated Value: Not specified; EMD: Not specified. Tender includes a 25% quantity option at contract award and during currency, with delivery time recalculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. This structure requires bidders to plan scalable supply and maintain delivery discipline. Unique aspect: option clause enabling mid-contract quantity adjustments at contracted rates.

Technical Specifications & Requirements

  • No explicit technical specs or performance measures are provided in the tender data.
  • The only clear contractual constraint is the option clause allowing ±25% quantity variation and the corresponding delivery-time calculation.
  • Category: Air Cooler; potential scope includes portable cooling units suitable for military use, but exact capacity, power, certifications, or mounting requirements are not disclosed.
  • Implication for bidders: prepare to demonstrate capability for scalable supply, on-time delivery, and adherence to extended timelines derived from the option clause; be ready to provide standard procurement documents and past performance on similar items if requested.

Terms, Conditions & Eligibility

  • Quantity adjustments: Purchaser may increase/decrease quantity up to 25% at contracted rates.
  • Delivery timeline: Calculated based on changed quantities; minimum additional time is 30 days.
  • Delivery starts from last date of original delivery order; extension timing follows the option clause.
  • Compliance: Bidders must adhere to option-driven delivery and associated scheduling; no explicit EMD, payment terms, or warranty details are provided in the data.
  • Documentation: Prepare standard bid documents and procurement-specific commitments as part of the submission package.

Key Specifications

  • Product: Air Cooler

  • Estimated value: Not disclosed

  • Quantity flexibility: ±25%

  • Delivery period: Minimum 30 days for extended quantity

  • Standards/certifications: Not specified in tender data

Terms & Conditions

  • Option clause allows quantity changes up to 25% during contract

  • Delivery period recalculated with a minimum of 30 days for added quantity

  • Delivery starts from last date of original delivery order; adjustments apply during currency

Important Clauses

Delivery Schedule

Delivery timelines adjust with quantity changes; minimum extension 30 days.

Option Clause

Purchaser may modify quantity up to 25% at contracted rates at any stage.

Penalties/Liquidated Damages

Not specified in provided data; bidders should assume standard government contract LD provisions unless stated otherwise.

Bidder Eligibility

  • Experience in supplying air cooling equipment to government or defense entities

  • Ability to scale supply by up to 25% of contracted quantity

  • Compliance with standard bid submission norms and procurement guidelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Air Cooler

Pre-Bid & Qualification

Pre-Bid Date

09-07-2026 09:00:00

Pre-Bid Venue

Produced the project at unit location to the member of the board for selection of the product

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Patiala

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-PatialaPatiala--515-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9572713.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar air cooler supply

4

Financial statements or turnover proof

5

EMD document (if specified in final terms) or equivalent bid security

6

Technical bid documents demonstrating capability for scalable supply

7

OEM authorizations or certifications relevant to air cooling equipment (if requested)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for air cooler tender in Patiala Patiala 2026 with 25% quantity option

Bidders must submit standard GST, PAN, and experience certificates along with financials. The contract allows a ±25% quantity change at contracted rates; delivery timelines adjust via the formula (additional quantity/original quantity) × original delivery period, minimum 30 days. Ensure readiness to scale supply, provide OEM authorizations if required, and comply with procurement guidelines for Indian Army projects.

What documents are required for air cooler procurement in Patiala

Submit GST registration, PAN card, and experience certificates for similar equipment, plus financial statements. Include bid security or EMD if specified, technical compliance documents, and any OEM authorization. Provide past performance for scalable supply capabilities and confirm ability to meet delivery timelines under option clause.

What are the delivery terms for quantity variations in this tender

Delivery terms allow a 25% increase or decrease in quantity at contracted rates. The extended delivery period is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Delivery starts from the last date of the original delivery order.

How to demonstrate eligibility for Indian Army air cooler tenders 2026

Demonstrate prior experience supplying air coolers to government or defense sectors, provide annual turnover evidence, GST and PAN, and all required certifications. Ensure ability to scale quantities by 25%, and present a robust delivery-plan detailing timelines and logistics for Patiala, Punjab.

What are the key terms and conditions for this Patiala air cooler tender

Key terms include a 25% quantity option, delivery-time recalculation with a 30-day minimum extension, and award at the contracted rates. The data lacks explicit EMD and payment details; bidders should prepare standard bid packages and confirm term specifics during bid submission with the procuring entity.

What specifications are required for air coolers under this procurement

Specific technical specs are not provided in the tender data. Prepare to present generic air cooler capabilities, compliance with standard cooling performance, safety, and energy efficiency as may be requested; be ready to supply OEM documentation and performance data if demanded by the buyer.

When is the delivery deadline after quantity modification in this tender

The extended delivery period is determined by the formula (additional quantity ÷ original quantity) × original delivery period, with a floor of 30 days. This ensures a minimum lead-time for any added quantity while maintaining original procurement cadence.

What is the procurement location and organization for this tender

The procurement is issued by the Indian Army, Department of Military Affairs, for Patiala, Punjab. The item category is Air Cooler, with no BOQ items listed. Bidders should align with defense procurement norms and prepare to address scalable supply and timely delivery to Patiala.

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