Bids are Invited For Horticulture Service – Manpower Based Model - Maintenance of Garden/Lawn/Field/Nursery/Park, As p in KAMRUP, ASSAM

Q1: How to participate in Assam Administrative Staff College horticulture tender in 2025?
To participate, bidders must ensure they meet the eligibility criteria, including minimum turnover and experience in similar services. Registration on the GeM portal is mandatory; you can assist with professional GeM registration via https://tenderai.in/services/gem-profile-registration. Prepare all documents like experience certificates, turnover proof, and bid security deposit (EMD of ₹293,000) in adherence to tender specifications. Submit your bid before the deadline — 7 August 2025 at 5:00 pm — through the Assam e-procurement portal. Keep a close watch on the pre-bid meeting scheduled for 24 July 2025 for clarifications. Stay compliant with technical specifications like fertilizers, pesticides, and landscaping materials. Engaging early and preparing a comprehensive bid will increase your chances of winning this lucrative government project.

Q2: What are the eligibility criteria for bidding on the Assam horticulture maintenance contract?
Eligible bidders should have a minimum average annual turnover of ₹60 lakh over the last three financial years, supported by audited financial statements or CA certificates. They must possess at least 3 to 7 years of experience in similar horticulture or landscape maintenance services, including tasks like soil testing, gardening, and pest control. MSEs registered in Assam are given purchase preferences and can avail of EMD exemptions if they provide valid MSME certificates. Bidders need experience certificates, proof of past projects, and compliance with government regulations, including MII policies. Registration on the GeM portal is essential, and assistance can be obtained via TenderAI.

Q3: What technical specifications are required for horticulture service providers in Assam?
The scope specifies maintenance of gardens, lawns, parks, and nurseries involving activities like mowing, weeding, watering, fertilization, pest control, landscaping, and soil testing. Staff profiles include gardeners (Mali) and supervisors with 3-7 years of experience. Use of organic and inorganic fertilizers, fungicides, and pesticides is mandated. Additional specifications include planting flowers and vegetables, soil quality assessment, and developing landscape designs. Delivery must adhere to the scheduled timeframe, and quality checks will be conducted during evaluation. Bidders should showcase capabilities in sustainable practices and timely project execution.

Q4: How much bid security (EMD) is required for this Assam horticulture tender?
The bid security or EMD is set at ₹293,000, payable via State Bank of India. This security ensures commitment to the bid; failure to furnish it may lead to disqualification. Bidders claiming MSME exemption must provide valid registration certificates along with their bid documents. The security amount must be paid before bid submission as per the schedule, and it is retained until successful contract completion, after which it is refunded or adjusted as per the contract terms.

Q5: How can MSEs benefit from participating in this horticulture service tender in Assam?
MSEs registered within Assam qualify for purchase preferences, allowing them to secure at least 100% of the order if their bid is within 15% of the lowest bid (L1). They are also exempt from certain experience and turnover criteria if they provide valid MSME certificates. This encourages local enterprise growth, supports small businesses, and enhances rural employment. For best results, MSEs should ensure proper registration on the GeM platform, submit all required supporting documents, and align their bid with the specified scope and experience criteria.

Q6: What documents are mandatory for bid submission in this Assam horticulture project?
Key documents include:

• Experience certificates and proof of past projects
• Audited financial statements or Chartered Accountant certificates demonstrating ₹60 lakh average turnover
• Bid security deposit receipt (EMD of ₹293,000)
• MSME registration certificate (if claiming exemption)
• Technical compliance documents, including fertilizers, pesticides, and landscaping capabilities
• Any additional documents specified in the tender portal's ATC (Additional Terms & Conditions)
  Failure to upload mandatory documents may result in bid disqualification.

Q7: What are the key submission deadlines and pre-bid meeting details for this Assam horticulture project?
Bidders must submit their bids by 7 August 2025, 5:00 PM, with bid opening scheduled at 5:30 PM on the same day. The pre-bid meeting is scheduled for 24 July 2025 at 3:00 PM, at Assam Administrative Staff College, Jawahar Nagar, Guwahati. Attending the pre-bid meeting is advisable for technical clarifications and scope understanding. All submissions should be via the official Assam e-procurement portal, ensuring compliance with document requirements and deadlines.

Q8: What are the evaluation criteria for this Assam horticultureTender?
Evaluations will be based on total bid value, experience of the bidder, past project completion, and compliance with technical specifications. While the official estimated bid value is approximately ₹14,65,000, actual award decisions consider bid competitiveness within these parameters. Bidders must demonstrate experience in similar projects (minimum 3-7 years), a turnover of ₹60 lakh, and hold necessary certifications. MSE and startup bidders with valid MSME registration are given preference. The evaluation process emphasizes quality, experience, and compliance over bid amount alone.

Q9: How does TenderAI assist in government tender preparation for horticulture services in Assam?
TenderAI provides expert support for GeM registration, bid preparation, and document management, helping bidders navigate complex government procurement protocols efficiently. Our services include verifying eligibility, preparing technical documents, and ensuring bid compliance with all statutory requirements. Visit https://tenderai.in/services/gem-profile-registration for assistance in registering on GeM, and unlock increased opportunities in Assam’s government tenders.

Q10: How can participants ensure successful execution of the horticulture project in Assam?
Successful bidders should plan for timely procurement of fertilizers, pesticides, and planting materials as per the scope. Establish local teams with experienced supervisors and gardeners. Regular monitoring, reporting, and quality adherence will be key. Maintain close coordination with the Assam Administrative Staff College for site inspections, progress reviews, and feedback. Also, prepare contingency measures for climatic challenges such as monsoon rains. Leveraging sustainable practices and innovation in landscaping can add value and foster long-term government partnerships.

Note: For detailed tender documents, technical specifications, and official updates, always refer to the Assam e-procurement portal. For bid registration assistance, consult TenderAI at https://tenderai.in/services/gem-profile-registration.

This concludes the detailed tender analysis for the Assam horticulture services opportunity in 2025.