Gujarat Social Justice And Empowerment Department Cleaning Services Tender Narmada Gujarat 2025
Progress
Quantity
1199
Bid Type
Two Packet Bid
Key Highlights
- • CRITICAL brand/official requirements: Office of Service Provider must be located in Gujarat (consignee state).
- • Technical standards: None specified in the provided data; bidders should prepare based on standard cleaning service norms and IS/ISO references if stated in formal terms.
- • Special clauses: 25% variation in contract quantity or duration; excess settlement with documented support.
- • Eligibility: Service provider payroll obligations to staff; submission of escalation matrix; service support contact details.
- • Warranty/AMC: Not specified; bidders should confirm during pre-bid clarifications.
- • Penalties: Not described; anticipate standard LD or performance penalties per contract terms.
Categories
6
Tender Overview
The procurement is initiated by the Social Justice And Empowerment Department, Government of Gujarat, for Cleaning, Sanitation and Disinfection Services at the Narmada district office (NARMADA, GUJARAT 391111). The scope covers general office cleaning (sweeping, mopping, dusting) and indoor sanitation across office spaces. The tender includes a 25% flexibility window for contract quantity or duration at issue and post-award, with an excess settlement mechanism allowing additional charges up to a defined percentage. An on-file service provider office must be located within the consignee state, and an escalation matrix for service support must be provided.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection for Office/Institutional spaces (outcome-based).
- BoQ shows no listed items; no specific technical quantities are disclosed.
- Payment framework requires the service provider to pay salaries/wages to deployed staff up-front, with reimbursement from the buyer including statutory documents like PF and ESIC.
- Contractor must furnish an escalation matrix and a dedicated service support contact.
- The terms contemplate 25% variation in contract quantity or duration and an excess settlement option with mandatory supporting documents.
- Location-specific requirement: service provider office in the state of Gujarat; procurement context is government sector in Narmada.
Terms & Eligibility
- Earnest Money Deposit (EMD) amount and exact value are not disclosed.
- Agreement permits a quantity/duration adjustment up to 25% at contract issuance and thereafter.
- Service provider must maintain statutory payroll compliance (PF/ESIC) and provide bank statements for salary payments.
- Submission must include an escalation matrix and service support details; GST/PAN documentation and experience proof are implied by standard tender practice.
- No BOQ items are provided, making scope clarity critical for bidders.
Key Specifications
-
Service category: Cleaning, Sanitation and Disinfection for Office/Institutional spaces (outcome-based)
-
Location constraint: service provider office located in Gujarat
-
Variation clause: contract quantity or duration may vary up to 25% at issue and post-award
-
Excess settlement: additional charges allowed up to a defined percentage with supporting documents
-
Payroll compliance: salaries/wages paid by service provider upfront with PF/ESIC documentation
-
Support requirements: Escalation matrix and service support contact must be provided
Terms & Conditions
-
EMD: amount not disclosed; bidders should verify during bid submission
-
Delivery/execution: 25% variation allowed; post-award adjustments capped at 25%
-
Payment terms: provider pays staff first; reimbursement from buyer with statutory documents
Important Clauses
Payment Terms
Service provider must pay staff salaries first and then claim reimbursement from the buyer with PF and ESIC documentation
Variation Clause
Contract quantity or duration may be increased/decreased by up to 25% at time of contract issue and thereafter
Excess Settlement
Additional charges up to a specified percentage may be invoiced; mandatory documents must be supplied to justify charges
Bidder Eligibility
-
Must have a Gujarat-based office or presence for service delivery
-
Proven experience in cleaning/sanitation services for office/institutional premises
-
Ability to comply with payroll-related statutory requirements (PF/ESIC) and provide supporting documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Authority Records
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Documents 6
GeM-Bidding-8712426.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates for similar cleaning/sanitation services
Financial statements or turnover evidence
EMD/Security deposit documentation (if required by formal tender)
Technical bid documents and compliance statements
OEM authorizations or service provider certifications (if applicable)
Escalation matrix and service support contact details
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | A.S.ENTERPRISES Under PMA | 16-12-2025 10:45:12 | |
| 2 | AARAMBH ENTERPRISES Under PMA | 13-12-2025 18:14:28 | |
| 3 | AASTHA ENTERPRISE Under PMA | 13-12-2025 17:57:29 | |
| 4 | AGASTYA ENTERPRISE Under PMA | 29-12-2025 10:28:20 | |
| 5 | ASHIRWAD ENTERPRISE Under PMA | 16-12-2025 11:52:49 | |
| 6 | ATHARV GLOBAL SERVICES Under PMA | 29-12-2025 15:29:35 | |
| 7 | BASIC SANITATIONS PRIVATE LIMITED Under PMA | 15-12-2025 12:46:19 | |
| 8 | DGM HOUSEKEEPING AND SECURITY SERVICES PRIVATE LIMITED Under PMA | 29-12-2025 16:26:32 | |
| 9 | HR ENTERPRISE Under PMA | 20-12-2025 11:31:57 | |
| 10 | JAI SOMNATH SECURITY SERVICE Under PMA | 19-12-2025 15:50:54 | |
| 11 | JAY ENTERPRISE Under PMA | 28-12-2025 15:55:38 | |
| 12 | KASHISH ENTERPRISE Under PMA | 25-12-2025 14:18:50 | |
| 13 | KAVYA ENTERPRISE Under PMA | 18-12-2025 11:36:05 | |
| 14 | KRUNAL ENTERPRISE Under PMA | 15-12-2025 16:14:54 | |
| 15 | maruti man power Under PMA | 18-12-2025 11:37:01 | |
| 16 | MASIYA ENTERPRISE Under PMA | 28-12-2025 14:00:14 | |
| 17 | MATRU ENTERPRISE Under PMA | 26-12-2025 14:29:35 | |
| 18 | OM SHANTI CORPORATION Under PMA | 27-12-2025 12:04:56 | |
| 19 | PRC7 PRITESH UNITY AGENCY (OPC) PRIVATE LIMITED Under PMA | 24-12-2025 20:10:08 | |
| 20 | S. G. ENTERPRISE Under PMA | 25-12-2025 14:22:13 | |
| 21 | SECURITY AND INTELLIGENCE SERVICES BUREAU Under PMA | 29-12-2025 11:57:58 | |
| 22 | SHIV ENTERPRISE Under PMA | 20-12-2025 18:36:01 | |
| 23 | SHREE RAM CONSTRUCTION AND SERVICES Under PMA | 29-12-2025 13:41:40 | |
| 24 | SHREE VIKAS SEVA KENDRA Under PMA | 29-12-2025 12:59:49 | |
| 25 | THE RUDRA ENTERPRISE Under PMA | 26-12-2025 12:58:52 | |
| 26 | TRIPADA SECURITY SERVICE AND MANPOWER Under PMA | 18-12-2025 14:17:02 | |
| 27 | V C PATEL Under PMA | 29-12-2025 10:50:57 | |
| 28 | ZABBICS Under PMA | 26-12-2025 15:57:10 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | V C PATEL( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L2 | JAY ENTERPRISE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L3 | KRUNAL ENTERPRISE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L4 | S. G. ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L5 | maruti man power( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L6 | THE RUDRA ENTERPRISE( MSE Social Category:SC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L7 | MASIYA ENTERPRISE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L8 | OM SHANTI CORPORATION( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L9 | JAI SOMNATH SECURITY SERVICE( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L10 | KASHISH ENTERPRISE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L11 | SHIV ENTERPRISE Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L12 | AARAMBH ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| Disqualified | ASHIRWAD ENTERPRISE Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the cleaning services tender in Narmada Gujarat 2025
To bid, submit GST and PAN, experience proofs, financials, and service compliance documents. Ensure payroll compliance with PF/ESIC, provide an escalation matrix, and confirm eligibility for Gujarat-based service delivery. Include any required EMD documentation and adherence to 25% variation terms.
What documents are required for Gujarat cleaning services procurement
Required documents include GST registration, PAN, experience certificates for similar work, financial statements, service compliance certificates, EMD (if applicable), OEM authorizations, escalation matrix, and bank statements showing staff salary payments where requested.
What are the key terms for contract variation in this tender
The contract allows a 25% increase or decrease in quantity or duration at contract issue and post-award. Bidders must accept revised scope, and the excess settlement option permits additional charges with supporting documents up to the specified percentage.
How is salary payment handled in this cleaning services tender
The service provider must pay staff salaries first, with the buyer reimbursing later. Documentation required includes PF, ESIC contributions, and bank statements showing payment to personnel, ensuring statutory compliance.
What is the location focus for this procurement
This tender is for services at Narmada, Gujarat (391111). The service provider must have a presence within Gujarat to fulfill contract requirements.
What escalation and service support details are required
Bidders must provide an escalation matrix with telephone numbers and a dedicated service support contact. This ensures timely resolutions and continuity of cleaning/sanitation services at the consignee site.
Are there any BOQ items or specific technical specs provided
No BOQ items or explicit technical specifications are listed in the provided data. Bidders should prepare standard office cleaning and disinfection capabilities and verify any hidden technical requirements during bid clarifications.
What is the significance of the excess settlement clause
Excess settlement allows inclusion of additional charges up to a defined percentage in invoices, contingent on mandatory supporting documents. Bidders must declare applicability during invoicing and ensure the total remains within agreed limits.
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Documents 6
GeM-Bidding-8712426.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS