Kerala State Electricity Board Precision/ Ducted AC Equipment Tender Thiruvananthapuram 2025 IS 550 Grid AC Standards
Bid Publish Date
06-Nov-2025, 11:35 am
Bid End Date
01-Dec-2025, 7:00 pm
EMD
₹50,000
Value
₹46,00,000
Location
Progress
Key Highlights
- • KERALA STATE ELECTRICITY BOARD (KSEB) procurement of Precision AC and Ducted AC units for Thiruvananthapuram
- • Quantity fluctuation provision up to 25% at contracted rates with calibrated delivery extensions
- • Requirement to submit Detailed Design Drawings within 7 days of award and obtain buyer approval within 5 days
- • Delivery address and installation scope fixed at Vydyuthi Bhavanam, Pattom, Thiruvananthapuram 695004
- • Minimum 5 years residual market life for offered products; no obsolescence declared by OEM
- • Integrity Pact compliance required; GST as per actuals with reimbursement up to quoted rate
- • EMD ₹50,000; estimated contract value ₹4,600,000; 5 BOQ items with undefined individual specs
Tender Overview
Kerala State Electricity Board (KSEB) invites bids for Precision AC1-6 and Ducted AC1-5 equipment with an estimated value of ₹4,600,000 and an EMD of ₹50,000. The procurement location is Thiruvananthapuram, Kerala and the supply must be delivered to the Deputy Chief Engineer, System Operation Circle, 10th Floor, Vydhuthi Bhavanam, Pattom, Thiruvananthapuram 695004. The contract includes an option to increase/decrease quantity up to 25%, at contracted rates, with delivery timelines adjusted accordingly. This tender emphasizes product lifecycle, non-obsolescence (minimum 5 years residual market life), GST alignment, and Integrity Pact compliance.
- Organization: Kerala State Electricity Board (KSEB)
- Products: Precision AC and Ducted AC units across six precision and five ducted categories
- Estimated value: ₹4,600,000; EMD: ₹50,000
- Location: Thiruvananthapuram, Kerala
- Unique aspects: option for quantity fluctuation, detailed design drawings post-award, and on-site delivery/installation as applicable
Technical Specifications & Requirements
- No explicit technical specs published; bidders must rely on BOQ/Terms and draft detailed design drawings within 7 days of award
- Delivery/installation address fixed: Vydhuthi Bhavanam, Pattom, Thiruvananthapuram
- Ensure products are not obsolete with at least 5 years residual market life; OEM authorization and warranties expected
- Compliance requirements include GST as per actuals and adherence to Integrity Pact per buyer policy
- Quantity flexibility: up to 25% variation; extended delivery periods computed as (Increase/Original) × Original delivery period, minimum 30 days
- Detailed design approvals required before fabrication; approval/modification cycle: 7 days for submission, 5 days for client response
- All items to meet general government procurement standards and be suitable for deployment in public utility settings
Terms, Conditions & Eligibility
- EMD: ₹50,000; mode unspecified in data but must be provided with bid
- Experience: bidders must ensure financial stability (no liquidation, court receivership) and sign Integrity Pact
- Payment/GST: GST payable by bidder; reimbursement aligned to actuals or applicable rates, whichever is lower
- Delivery: delivery/installation timeline tied to approved drawings; delays due to client approval shift delivery without LD
- Documentation: must include GST/PAN, experience certificates, financials, and OEM authorization where applicable
- Obsolescence clause: products must have minimum 5 years residual market life
- 25% option clause and design approvals must be adhered to for contract execution
Key Specifications
-
Product category: Precision AC units (AC1-AC6)
-
Product category: Ducted AC units (AC1-AC5)
-
Estimated contract value: ₹4,600,000
-
EMD: ₹50,000
-
Delivery address: Vydyuthi Bhavanam, Pattom, Thiruvananthapuram 695004
-
Minimum 5 years residual market life for all quoted products
-
Option clause: ±25% quantity variation with corresponding delivery extension
Terms & Conditions
-
EMD of ₹50,000 to accompany bid submission
-
Up to 25% quantity variation at contract and during currency
-
Detailed Design Drawings to be approved within 7 days of award
Important Clauses
Payment Terms
GST payable by bidder with reimbursement up to actuals or quoted rate; payment terms aligned to contract delivery
Delivery Schedule
Delivery period starts from last date of original delivery order; extension calculation min 30 days
Penalties/Liquidated Damages
LD may apply if delivery/installation delays exceed agreed terms; specifics not provided in data
Bidder Eligibility
-
Not under liquidation or court receivership
-
Products not end-of-life within remaining market life of at least 5 years
-
Compliance with Integrity Pact and GST requirements
Tender Data
Bid Details
Quantity
17
Category
Precision AC1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
160
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Precision AC1 , Precision AC2 , Precision AC3 , Precision AC4 , Precision AC5 , Precision AC6 , Ducted AC1 , Ducted AC2 , Ducted AC3 , Ducted AC4 , Ducted AC5
Authority Records
BID & GeM Expert Consultancy
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Documents 8
GeM-Bidding-8543011.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Ducted AC1
Inverter Ducted Air Conditioner (14 HP) comprising indoor and outdoor units refrigerant R410A DC inverter compressor electronic expansion valve and Centrifugal (DIDW) indoor fan
Ducted AC2
Supply of material for the connection and installation of precision as per the schedule enclosed
Ducted AC3
Installation Testing and Commissioning charges of Ducted AC
Ducted AC4
Lifting and shifting and positioning new Split AC unitsfrom ground floor to 10th floor location
Ducted AC5
Dismantling and buy back of old 8.3 TR Bluestar ductable AC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Ducted AC1 | Inverter Ducted Air Conditioner (14 HP) comprising indoor and outdoor units refrigerant R410A DC inverter compressor electronic expansion valve and Centrifugal (DIDW) indoor fan | 2 | number | eerdtvm | 45 | |
| 2 | Ducted AC2 | Supply of material for the connection and installation of precision as per the schedule enclosed | 1 | lot | eerdtvm | 45 | |
| 3 | Ducted AC3 | Installation Testing and Commissioning charges of Ducted AC | 2 | number | eerdtvm | 45 | |
| 4 | Ducted AC4 | Lifting and shifting and positioning new Split AC unitsfrom ground floor to 10th floor location | 1 | lot | eerdtvm | 45 | |
| 5 | Ducted AC5 | Dismantling and buy back of old 8.3 TR Bluestar ductable AC | 1 | number | eerdtvm | 45 |
Corrigendum Updates
1 Update Update
Extended Deadline
01-Dec-2025, 1:30 pm
Opening Date
01-Dec-2025, 2:00 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AC installations
Audited financial statements or financial capability proof
EMD payment proof (₹50,000) via prescribed method
Technical bid documents and BOM
OEM authorization for quoted units
Signed Integrity Pact as per buyer policy
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for KSEB precision AC tender in Thiruvananthapuram 2025
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹50,000, and OEM authorizations. Include Technical bid, Integrity Pact, and Detailed Design Drawings within 7 days of award. Compliance with IS/IS 550 or equivalent standards is expected for AC units.
What are the eligibility criteria for KSEB ducted AC tender 2025
Eligibility requires not being under liquidation, achieving minimum 5 years residual market life for offered units, and signing an Integrity Pact. Suppliers must demonstrate prior similar AC supply/installations and provide OEM authorization for the quoted models.
What documents are required for KSEB AC procurement in Kerala
Submit GST registration, PAN, experience certificates of similar projects, financial statements, EMD receipt, Technical bid, OEM authorization, and signed Integrity Pact. Ensure Detailed Design Drawings are ready for buyer approval within 7 days of contract award.
What are the delivery terms for the KSEB AC tender in Thiruvananthapuram
Delivery begins from the last date of the original delivery order; option to increase quantity up to 25% with adjusted delivery time. If extended, minimum 30 days added; delays due to buyer drawing approval will shift delivery without LD.
What standards or certifications are required for AC units in this tender
Units should not be declared end-of-life by OEM within the contract horizon; ARE expected to meet basic government procurement standards and be compatible with the Integrity Pact. IS/IS 550 or equivalent compliance is highly desirable.
When is the EMD and estimated value for the Kerala KSEB AC tender
Estimated contract value is ₹4,600,000 with an EMD of ₹50,000. Bidder must provide EMD as part of bid submission and ensure financial and technical eligibility per buyer terms.
What is the delivery address for KSEB AC equipment installation
Delivery/installation must occur at Deputy Chief Engineer, System Operation Circle, 10th Floor, Vydyuthi Bhavanam, Pattom, Thiruvananthapuram 695004, Kerala, India. Ensure all logistics align with the 25% quantity variation policy.