Himachal Pradesh Fire Services Department Portable Emergency Lighting System Tender Himachal Pradesh 2025

Tender Overview

Himachal Pradesh Fire Services Department seeks supply, installation, testing, commissioning and operator training for a tower-type portable emergency lighting system with AC genset in the state of Himachal Pradesh. The tender specifies an EMD of ₹224,000 and requires applicants to demonstrate experience in supplying similar Govt/PSU equipment for at least 3 years. Scope includes providing statutory clearances if applicable, and the successful bidder must complete advance sample approval within 10 days of contract award. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines derived from the original order and possible extensions as described. OEM/authorized reseller involvement is mandated for installation, commissioning, and training, ensuring on-site readiness and compliance with buyer requirements. The bid also mandates manufacturer authorization when submitting via distributors and requires bidders to print the buyer’s logo on delivered equipment.

This tender emphasizes comprehensive delivery including installation, testing, commissioning and operator training, aligning with centralized government procurement norms and ensuring ready-to-use emergency lighting solutions for fire services operations.

Technical Specifications & Requirements

• Product category: Portable emergency lighting system, Tower type with AC genset
• Item scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
• EMD: ₹224,000
• Experience: Bidder or OEM must have supplied similar Govt/PSU products for 3 years prior to bid opening; provide contract copies
• Authorization: OEM/Original Equipment Manufacturer authorization required; if using authorized distributors, include authorization form with contact details
• Advance sample: Submit one sample within 10 days of award for buyer approval
• Logo: Seller must print buyer’s logo on equipment
• Quantity clause: Purchaser may increase/decrease quantity by up to 25% during contract; delivery terms adjusted per clause
• Delivery/extended period: If extended, additional time calculation is specified, minimum 30 days; original delivery period governs extension

Terms, Conditions & Eligibility

• EMD: ₹224,000 to be submitted with bid
• Experience: Minimum 3 years of regular manufacturing and supply of similar products to central/state govt/PSUs; annual turnover not specified here
• Manufacturer Authorization: Required for distributors; provide OEM authorization forms with complete contact details
• Installation/Training: Performed by OEM or OEM-certified resource or authorized reseller
• Liquidation/Bankruptcy: Bidder must not be under liquidation or similar proceedings; provide an undertaking
• Logo Printing: Must print buyer’s logo as per requirement
• Advance Sample: One advance sample within 10 days of award; buyer to approve or specify modifications
• Delivery Clause: Option to change quantity within 25% and delivery extensions under defined calculations