Himachal Pradesh Fire Services Department Portable Emergency Lighting System Tender Himachal Pradesh 2025
Bid Publish Date
22-Nov-2025, 12:01 pm
Bid End Date
16-Dec-2025, 5:00 pm
EMD
₹2,24,000
Location
Progress
RAQuantity
10
Bid Type
Two Packet Bid
Key Highlights
- • OEM/Authorized Reseller required for installation and training
- • EMD of ₹224,000; bid security amount clearly stated
- • 25% quantity variation right during contract and currency period
- • Advance sample to be approved within 10 days of award
- • Logo printing as per buyer requirement on supplied equipment
- • Must submit OEM authorization form with complete contact details
- • Notices of statutory clearances to be provided if applicable
- • Eligibility criterion: 3 years of govt/PSU supply experience
Categories
7
Tender Overview
Himachal Pradesh Fire Services Department seeks supply, installation, testing, commissioning and operator training for a tower-type portable emergency lighting system with AC genset in the state of Himachal Pradesh. The tender specifies an EMD of ₹224,000 and requires applicants to demonstrate experience in supplying similar Govt/PSU equipment for at least 3 years. Scope includes providing statutory clearances if applicable, and the successful bidder must complete advance sample approval within 10 days of contract award. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines derived from the original order and possible extensions as described. OEM/authorized reseller involvement is mandated for installation, commissioning, and training, ensuring on-site readiness and compliance with buyer requirements. The bid also mandates manufacturer authorization when submitting via distributors and requires bidders to print the buyer’s logo on delivered equipment.
This tender emphasizes comprehensive delivery including installation, testing, commissioning and operator training, aligning with centralized government procurement norms and ensuring ready-to-use emergency lighting solutions for fire services operations.
Technical Specifications & Requirements
- Product category: Portable emergency lighting system, Tower type with AC genset
- Item scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
- EMD: ₹224,000
- Experience: Bidder or OEM must have supplied similar Govt/PSU products for 3 years prior to bid opening; provide contract copies
- Authorization: OEM/Original Equipment Manufacturer authorization required; if using authorized distributors, include authorization form with contact details
- Advance sample: Submit one sample within 10 days of award for buyer approval
- Logo: Seller must print buyer’s logo on equipment
- Quantity clause: Purchaser may increase/decrease quantity by up to 25% during contract; delivery terms adjusted per clause
- Delivery/extended period: If extended, additional time calculation is specified, minimum 30 days; original delivery period governs extension
Terms, Conditions & Eligibility
- EMD: ₹224,000 to be submitted with bid
- Experience: Minimum 3 years of regular manufacturing and supply of similar products to central/state govt/PSUs; annual turnover not specified here
- Manufacturer Authorization: Required for distributors; provide OEM authorization forms with complete contact details
- Installation/Training: Performed by OEM or OEM-certified resource or authorized reseller
- Liquidation/Bankruptcy: Bidder must not be under liquidation or similar proceedings; provide an undertaking
- Logo Printing: Must print buyer’s logo as per requirement
- Advance Sample: One advance sample within 10 days of award; buyer to approve or specify modifications
- Delivery Clause: Option to change quantity within 25% and delivery extensions under defined calculations
Key Specifications
-
Portable emergency lighting system
-
Tower-type configuration
-
AC genset integration
-
Supply, installation, testing, commissioning, and operator training
-
Statutory clearances (if any)
Terms & Conditions
-
EMD amount and submission requirements clearly defined
-
3 years govt/PSU supply experience mandatory with contract copies
-
OEM authorization/Print logo and advance sample provisions
Important Clauses
Payment Terms
Not specified in provided text; terms imply contract-based payment upon milestones per contractual agreement
Delivery Schedule
Delivery period begins from last date of original delivery order; option to extend with extended delivery period minimum 30 days; quantity variation up to 25%
Penalties/Liquidated Damages
Not detailed in available terms; LD terms would be per standard contract clauses if invoked
Bidder Eligibility
-
3 years of regular govt/PSU supply of similar portable lighting systems
-
Not under liquidation or bankruptcy; provide undertaking
-
OEM authorization or valid OEM authorization through distributors
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Emergency lighting and accessories (PORTABLE EMERGENCY LIGHTING SYSTEM Tower type With AC Genset) (Q3)
Authority Records
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Documents 2
GeM-Bidding-8572699.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates proving 3 years of similar govt/PSU supply
Financial statements demonstrating bidder stability
EMD submission document for ₹224,000
OEM/Manufacturer authorization certificate
Authorization forms for distributors (if applicable) with contact details
Advance sample submission acknowledgment within 10 days of contract award
Proof of logo printing capability for buyer’s branding
Corrigendum Updates
2 Updates Update
Extended Deadline
15-Dec-2025, 9:00 am
Opening Date
15-Dec-2025, 9:30 am
Update
Extended Deadline
06-Dec-2025, 1:00 pm
Opening Date
06-Dec-2025, 1:30 pm
Reverse Auction Schedule
Start
17-Feb-2026, 1:00 pm
End
18-Feb-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ********** Under PMA | Make : Lens Point Model : LPRAPID | 02-12-2025 10:26:31 | |
| 2 | ********** Under PMA | Make : ASKA Model : SHAPESHIFTER LED 180-360 (2.0) | 01-12-2025 17:29:19 | |
| 3 | ********** Under PMA | Make : DAASNAV Model : MOONLIGHT-MINI | 01-12-2025 14:09:15 | |
| 4 | ********** Under PMA | Make : NA Model : Integral | 06-12-2025 12:58:53 | |
| 5 | ********** Under PMA | Make : LOKOZO Model : LI FI | 04-12-2025 22:26:18 | |
| 6 | ********** Under PMA | Make : ARISE EQUIPMENTS--M/S ARISE CONSTRUCTION EQUIPMENTS Model : ACE PLT 4000 | 29-11-2025 17:35:26 | |
| 7 | ********** Under PMA | Make : Lens Point Model : LPRAPID | 02-12-2025 11:26:05 | |
| 8 | ********** Under PMA | Make : ORBIT INDUSTRIES--ORBIT INDUSTRIES Model : ORBIT SITELITE LED 360 (2.0) | 28-11-2025 10:54:23 | |
| 9 | ********** Under PMA | Make : SECUTEC Model : ST-LIGHT-E-112 | 30-11-2025 19:07:39 | |
| 10 | ********** Under PMA | Make : Lens Point Model : LPRAPID | 02-12-2025 11:05:47 | |
| 11 | ********** Under PMA | Make : Navitas Lighting Model : NAV-PEL-360 | 05-12-2025 11:43:27 |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for portable emergency lighting tender in Himachal Pradesh 2025?
Bidders must submit GST, PAN, 3 years govt/PSU supply certificates, financials, and EMD of ₹224,000. Include OEM authorization and distributor authorization if applicable. Ensure advance sample is submitted within 10 days of award and logo printing is aligned with buyer requirements.
What documents are required for HP Fire Services emergency lighting bid 2025?
Required documents include GST certificate, PAN card, experience certificates proving 3 years of similar supply to govt/PSU, financial statements, EMD submission, OEM authorization, and distributor authorization if used. Also provide proof of logo printing capability and advance sample submission within 10 days.
What is the EMD amount for the Himachal emergency lighting procurement?
The EMD is ₹224,000, to be submitted with the bid. Ensure payment mode complies with tender terms and attach EMD receipt or bank guarantee as specified by the buyer.
What installation and training requirements accompany this HP lighting tender?
Installation, commissioning, testing and operator training must be conducted by OEM or OEM-certified personnel or authorized resellers. Scope includes ensuring on-site readiness and compliance with contract frameworks and providing operator training post-installation.
What is the quantity variation clause for this HP tender?
The purchaser may increase or decrease quantity up to 25% at contracted rates during or after contract; delivery timelines adjust based on original delivery period with minimum 30 days additional time unless stated otherwise.
When must the advance sample be approved for this procurement?
One advance sample must be submitted for buyer approval within 10 days of contract award. The buyer will approve or specify modifications as per contract specifications before bulk manufacturing begins.
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Documents 2
GeM-Bidding-8572699.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS