Invitation to Bid - Laptop - Notebook

The eligibility requirements include being a registered legal entity with required documents, a minimum annual turnover of 15 Lakh over the last three years, and proof of past experience supplying similar products to government entities. Additional criteria exist for OEMs, including a minimum turnover of 70 Lakh. Bidders seeking exemptions from experience or turnover criteria must submit supporting documents.

Bidders must upload the following required certificates with their bid:

• OEM Authorization Certificate.
• Experience documentation proving prior supply of similar products.
• Financial turnover certificates from a Chartered Accountant or relevant authorities.
• Any additional documents specified under the Additional Terms and Conditions in the bid document.

To participate in this tender, potential bidders must register through the official GeM portal. Begin the registration process by creating an account, ensuring to provide all necessary information and documentation requested during signup.

Bidders should upload documents in electronic formats such as PDF or JPEG as specified in the tender guidelines. It's critical to ensure that all uploaded documents are clear and legible to avoid rejection.

The required technical specifications for laptops include:

• Intel Core i5/i7/i9 processors of generation 13.0 or higher.
• Minimum 16 GB RAM using DDR4 or higher technology.
• SSD storage starting from 512 GB capacity.
• Pre-loaded with Windows 11 Professional operating system.
  Additional specifications are outlined in detail within the tender document.

All products must adhere to ISO 9001 quality standards, ensuring that they meet stringent quality control and quality assurance processes. Documentation proving compliance must be submitted with the bid.

Bidders must ensure compliance with the Make in India policy, providing at least 50% local content for qualification as a Class 1 local supplier. Necessary certifications must be submitted as part of the bid to prove compliance.

No EMD is required for this tender. However, bidders should ensure all documentation is complete, as failure to provide requested documents may lead to bid rejection.

No performance security is mandated under this tender, although bidders should be aware that all contract terms must be met to avoid penalties.

Payment terms will be delineated upon contract award and will generally relate to successful delivery and commissioning of the laptops as per schedule. Probable terms may include milestone payments based on delivery specifications.

Price evaluation will be conducted on a total value-wise basis, considering the bid prices against specified quality and technical requirements. Bidders must ensure that their quoted prices are competitive while meeting all technical and quality standards.

Bids will be accepted until the specified submission deadline listed in the tender document. It is imperative for bidders to ensure all bids are submitted timely to remain eligible for consideration.

MSEs enjoy preferential treatment in this tender, allowing them to vie for contracts alongside larger firms. Specific provisions are designed to facilitate participation, including the possibility of exemptions from certain requirements.

Startups do not receive exemptions for experience or turnover requirements in this tender. However, all submissions must adhere to the standard terms outlined in the tender document.

This tender encourages local procurement and mandates minimum local content, reinforcing the Make in India initiative. Bidders must certify compliance with local content requirements to qualify for the tender.