Earth Sciences Secretariat LED Luminaires Procurement Hyderabad Telangana 5-Year On-Site Warranty ISI/AAA/TRTL Certified 2026
Progress
Key Highlights
- • Brand/Model requirements: Not specified; emphasis on LED luminaires, retrofit lamps, and occupancy sensors
- • Technical standards: IS/IEC guidelines implied by on-site warranty and Lux survey processes
- • Special clauses: 5-year on-site warranty with 48-hour fault attendance and 7-day repair window
- • Critical eligibility: Supply, installation, testing, commissioning capabilities in Hyderabad; Lux survey competency
- • Warranty/AMC: 5-year comprehensive warranty including parts and labour
- • Penalties/Performance bonds: Not explicitly stated beyond warranty and timely delivery terms
- • Delivery/Installation: Removal of old fittings, Lux survey before and after, control wiring integration
- • Delivery terms: Completion within 10 weeks; 90% payment on completion; 10% on warranty completion
Tender Overview
The Earth Sciences Secretariat (Department of Earth Sciences) in HYDERABAD, TELANGANA - 500001 seeks SITC of LED luminaires, LED retrofit lamps and occupancy sensors with control wiring and Lux Survey, including removal of old fittings. The procurement includes a 5-year on-site warranty at INCOIS, Hyderabad, and a 10-week delivery/commissioning timeline from PO acceptance. The contract allows a quantity variation up to 25% during and after the contract at contracted rates, with delivery time adjustments as specified. The initiative comprises supply, installation, testing, commissioning, Lux survey before/after installation, and handover with warranty. Key differentiator is the integration of Lux surveys and post-installation support under a fixed warranty period.
Technical Specifications & Requirements
- Items: LED luminaires, LED retrofit lamps, occupancy sensors with control wiring
- Warranty: 5 years on-site from commissioning, covering fittings, drivers, sensors, cabling, workmanship, parts, labour, and access equipment; unlimited breakdown calls; six-monthly preventive inspections (10 visits total) with signed service reports
- Delivery: Completion within 10 weeks from PO acceptance
- Payment: 90% after completion (supply, installation, testing, commissioning, Lux survey report, handover, return of old fittings) and final 10% after 5-year warranty, or earlier with 110% bank guarantee
- Execution: Removal of old fittings, Lux survey pre/post installation, and on-site warranty attendance within 48 hours, rectification within 7 days
- Delivery location: INCOIS, Hyderabad
- Clause: Quantity variation permitted up to 25%; extended delivery period calculations apply
Terms, Conditions & Eligibility
- EMD: ₹92,000 (as per tender data)
- Delivery period: 10 weeks from PO acceptance
- Payment terms: 90% on completion within 30 days of submission of required documents; 10% on warranty completion with bank guarantee option
- Warranty: 5-year on-site with uninterrupted service and replacements as per scope
- Documentation: Lux survey reports, commissioning certificates, warranty certificates, and engineer-in-charge handover
- Variations: Up to 25% quantity change at contracted rates; extended time rules apply
- Compliance: Installation, testing, and commissioning in INCOIS Hyderabad per at-site standards
Key Specifications
-
Product category: LED luminaires, LED retrofit lamps, occupancy sensors with control wiring
-
Scope: Supply, installation, testing, commissioning; Lux survey before/after installation
-
Warranty: 5 years on-site including parts, labour, and access equipment
-
Delivery timeline: 10 weeks from PO acceptance
-
Payment: 90% on completion; 10% on warranty completion with bank guarantee option
-
Variation: Quantity variation up to 25% during contract at contracted rates
Terms & Conditions
-
- EMD of ₹92,000 required; 2) 10-week completion window from PO acceptance; 3) 5-year on-site warranty with defined service response times
Important Clauses
Payment Terms
90% payment on completion after submission of invoices and qualifying reports; 10% on warranty completion or with 110% bank-guarantee
Delivery Schedule
Contractor must complete supply, installation, testing, commissioning, Lux survey, and handover within 10 weeks of PO acceptance
Penalties/Liquidated Damages
Not explicitly stated; warranty obligations and 48-hour fault response imply performance-based remedies
Bidder Eligibility
-
Experience in supply and installation of LED lighting systems in government or similar institutions
-
Demonstrated capability to perform Lux surveys before and after installation
-
Financial ability to mobilize resources for an ₹92,000 EMD and multi-phase payment schedule
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
23
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SITC of LED luminaires, LED retrofit lamps and occupancy with control wiring and Lux Survey
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
70
Delivery Locations
1
Delivery Cities
Medchal Malkajgiri
Delivery Pincodes
500090
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Reddipalli Velangini Giridhar | 500090,Indian National Centre for Ocean Information Services (INCOIS), Ministry of Earth Sciences, Government of India, Ocean valley, Pragathi Nagar BO, Nizampet SO, Hyderabad - 50090 INDIA | Medchal Malkajgiri | Telangana | 500090 | 1 | 70 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9990077.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for LED lighting projects (similar scope)
Financial statements demonstrating project capability
EMD submission proof of ₹92,000
Technical bid documents and compliance letters
OEM authorizations (if applicable) for LED luminaires and sensors
Commissioning, Lux survey reports, warranty certificates from prior projects
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for LED luminaires tender in Hyderabad Telangana 2026
Bidders must submit GST, PAN, EMD ₹92,000, experience certificates, and financial statements. Provide technical compliance, OEM authorizations if needed, commissioning reports, and Lux survey documents. Ensure 10-week delivery, 5-year on-site warranty, and adherence to payment terms of 90% on completion and 10% on warranty.
What documents are required for LED lighting bid in Hyderabad
Required documents include GST certificate, PAN, experience certificates for LED installations, financial statements, EMD receipt, technical bid, OEM authorizations, commissioning reports, Lux survey reports, warranty certificates, and engineer-in-charge handover notes.
What are the warranty and service terms for the Hyderabad LED project
The project mandates a 5-year on-site warranty covering fittings, drivers, sensors, cabling, and workmanship. Attendance within 48 hours of fault, rectification within 7 days, and biannual preventive inspections (10 visits) with signed reports are required.
When is delivery due for the Hyderabad INCOIS LED tender
Contract completion must occur within 10 weeks from purchase order acceptance. Lux survey must be included in post-installation handover, with full supply, installation, testing, and commissioning completed.
What are the payment terms for the LED lighting supply contract
Payment follows a two-stage process: 90% on completion after submission of invoices, test and commissioning reports, Lux survey, warranty certificate, and handover; 10% on five-year warranty completion or via 110% bank guarantee.
What variations are allowed in quantity for this tender
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during the currency at contracted rates, with delivery time adjustments calculated as specified.
What are the key standards or certifications likely required
While not explicitly stated, bidders should align with IS/IEC practices for LED lighting, and provide ISO/quality or OEM certifications where applicable, plus on-site warranty adherence and Lux survey methodology documentation.