Eastern Regional Power Committee All-in-One PC & Multifunction Printer Tender 2026 - ERPC/IT Equipment/IS Standards

Tender Overview

Eastern Regional Power Committee (ERPC) invites bids for All-in-One PC (V2) and A4/Legal Size Multifunction Printer (MFP), aligning with Q2 requirements. The scope includes desk-top computing devices with integrated input/output capabilities and a high-volume MFP suitable for office workflows. Key differentiators include a robust data sheet verification process, mandatory OEM authorization, and a flexible quantity option allowing up to 25% increase during contract execution. The procurement highlights include on-site warranty provisions and service/support commitments, with emphasis on device compatibility, and factory preloaded operating systems. This tender targets suppliers capable of delivering standardized office automation equipment with formal data validation and post-sale support. The opportunity is positioned to address ERPC’s administrative and documentation needs in 2026, with a focus on IS/industry-standard compliance where applicable and OEM-backed service arrangements.

Technical Specifications & Requirements

• Product categories: All-in-One PC (V2) and A4/Legal Size MFP with specified capabilities for printing, scanning, and copying.
• Key hardware data points: Processor details, RAM (GB), storage type and capacity (GB), display size (inches), and quantity per unit.
• Printing & scanning: Printing technology, duplexing (2-sided), original document feeder, number of main paper trays, and connectivity options (USB, network).
• Software & certifications: Factory preloaded Operating System, OS certification, and any standard compliance indicated (IS/ISO where applicable).
• Warranty & service: On-site warranty in years and Extended warranty period; dedicated service support and escalation matrix as required by ATC.
• Validation points: Data Sheet alignment with offered hardware; OEM authorization if bidding through distributors; service/maintenance contact details.

Terms, Conditions & Eligibility

• EMD/Deposit: Not disclosed in data; bidders must confirm as per ATC terms.
• Delivery flexibility: Option to increase quantity up to 25% during contract; delivery period calculation uses original/extended duration with a minimum of 30 days.
• Data sheet verification: Data Sheet must match product specifications; mismatches may lead to rejection.
• OEM Authorization: Mandatory Manufacturer Authorization or OEM/service provider documentation.
• Service commitment: Dedicated toll-free support line and escalation matrix required from bidder/OEM.
• ATC adherence: Bid documentation must include data sheet and confirm data-driven matching with product specs.