Directorate Of Soil Survey And Soil Conservation Upgradation of Indo ArcGIS with AMC & Data Migration Support Thiruvananthapuram Kerala 2026
Bid Publish Date
27-Jan-2026, 10:44 am
Bid End Date
11-Feb-2026, 11:00 am
EMD
₹3,50,000
Location
Progress
Key Highlights
- • Mandatory EMD amount: ₹350000
- • OEM authorization required for distributors/service providers
- • Installation and commissioning by OEM-certified personnel
- • Data Sheet submission with bid; strict parameter matching
- • End User Certificate in buyer’s format if requested
- • 25% quantity variation right at award and during currency
- • 3 years Govt/PSU procurement experience required
Tender Overview
The Directorate Of Soil Survey And Soil Conservation, Thiruvananthapuram, Kerala invites proposals for the upgradation and migration of Indo ArcGIS with additional AMC and data migration support. The bid includes on-site delivery across multiple districts (Thiruvananthapuram, Kollam, Pathanamthitta, Alappuzha, Kottayam, Idukki, Ernakulam, Thrissur, Palakkad, Kozhikode, Wayanad, Malappuram, Kannur, Kasaragod). The estimated value is not disclosed publicly; the bidder must provide data sheets and OEM authorization. The bid requires installation/commissioning by OEM-certified resources with a 25% quantity variation right and adherence to data sheet conformity. A bid security of ₹350000 (EMD) applies. GST is bidder’s responsibility with reimbursement as actuals or capped to quoted rate. Aims to ensure non-obsolete products with minimum 5 years residual market life. Location-specific delivery addresses include multiple SDSS/ADSS centers in Kerala.
Technical Specifications & Requirements
The procurement focuses on upgradation and migration of Indo ArcGIS, with AMC and data migration support. Specifications will rely on the Data Sheet submitted by the bidder and must align with OEM parameters. Required capabilities include:
- End User Certificate provision in Buyer’s format where requested
- OEM authorization or manufacturer authorization for distributors/service providers
- Installation, commissioning, testing, configuration, and training by OEM-certified personnel
- Data migration support, ongoing AMC, and compatibility with existing infrastructure
- Data sheets validated against offered products; mismatch may lead to bid rejection
- Experience: 3 years in supplying similar category products to Central/State Govt bodies; proofs to be submitted
- 25% quantity variation rights during contract placement and currency, as per purchaser’s discretion
Terms, Conditions & Eligibility
- EMD: ₹350000
- Experience criteria: 3 years in similar government procurements; evidence via contracts with central/state entities
- Installation/OC/Training to be conducted by OEM-certified resources or OEM-authorized resellers
- GST: bidder bears GST; reimbursement as actuals or capped to quoted rate
- Data Sheet: mandatory upload; must match product specifications
- End User Certificate: to be provided in buyer’s standard format if requested
- Manufacturer Authorization: required for authorized distributors with full contact details
- Delivery/Variation: up to 25% quantity increase/decrease at contract award and during currency
- Addresses: multiple districts in Kerala for delivery/installation
Key Specifications
-
Indo ArcGIS upgrade with AMC and data migration support
-
Data Sheet must align with offered product specifications
-
OEM certification or authorized distributor status required
-
On-site installation, commissioning, testing, configuration, and training
-
Delivery across multiple districts in Kerala with address list
Terms & Conditions
-
EMD of ₹350000 required as bid security
-
3 years of similar Govt/PSU supply experience essential
-
OEM-certified installation and training mandatory
-
Data Sheet conformity critical to bid validity
-
25% quantity variation rights during/after contract
Important Clauses
Payment Terms
GST is payable by bidder; reimbursement as actuals or capped to quoted rate
Delivery Schedule
Delivery and installation at multiple Kerala locations as per address list
Penalties/Liquidated Damages
Not specified in data; contract reserves 25% quantity variation and standard Govt consequences
Bidder Eligibility
-
3+ years in supplying similar Govt/PSU category products
-
Not under liquidation or bankruptcy; provide undertakings
-
OEM authorization for distributors/service providers
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GEOTECH GEOSPATIAL PRIVATE LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : GEOTECH Custom Solution Title : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support | 09-02-2026 18:36:34 | |
| 2 | HEXAMAP SOLUTIONS PRIVATE LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : Upgradation and Migration of Indo ArcGIS Title : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support | 10-02-2026 17:32:15 | |
| 3 | NEOGEOINFO TECHNOLOGIES LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : NEOGEO CUSTOM SOLUTIONS Title : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support | 10-02-2026 16:34:09 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NEOGEOINFO TECHNOLOGIES LIMITED Under PMA | Item Categories : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support | |
| L2 | HEXAMAP SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support | |
| L3 | GEOTECH GEOSPATIAL PRIVATE LIMITED Under PMA | Item Categories : Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
75
OEM Avg. Turnover
100
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Upgradation and Migration of Indo ArcGIS with additional AMC and Data migration support
Authority Records
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Documents 4
GeM-Bidding-8876346.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates showing 3+ years in similar Govt/PSU procurements
Financial statements or proof of financial standing
EMD submission document (₹350000)
Technical bid documents and product Data Sheet
OEM Manufacturer Authorization or Authorized Distributor certificate
End User Certificate (if requested by buyer format)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Indo ArcGIS upgrade tender in Thiruvananthapuram Kerala 2026
Bidders must submit GST, PAN, three years of Govt/PSU supply experience, and EMD ₹350000. Include OEM authorization, product Data Sheet matching, End User Certificate if requested, and installation by OEM-certified personnel. The tender requires data sheets and compliance with ISI/ISO standards where specified, and a 25% quantity variation clause.
What documents are required for Kerala ArcGIS procurement 2026
Required documents include GST registration, PAN, three-year Govt/PSU experience proof, financial statements, EMD receipt, OEM authorization, Data Sheet, and End User Certificate if requested. Ensure data sheets precisely reflect offered product parameters to avoid rejection due to mismatch.
What are the delivery and installation terms for ArcGIS upgrade in Kerala
Delivery and installation must occur at multiple Kerala locations listed in the terms, with on-site commissioning by OEM-certified personnel. Training may be included as per scope. Ensure alignment with Data Sheet, withstand cross-district deployment, and adhere to 25% quantity variation policy.
What are the essential technical specifications for Indo ArcGIS upgrade
Core specs focus on upgrade and data migration capabilities, AMC services, and compatibility with existing ArcGIS deployments. Provide Data Sheet that matches offered features, ensure OEM validation, and include migration timelines and data integrity guarantees as part of the technical bid.
How is the EMD amount ₹350000 regulated for this tender
The EMD of ₹350000 acts as bid security; ensure payment via prescribed method. It is forfeitable if the bid is withdrawn or non-compliant. Include EMD submission proof with bid package to meet mandatory eligibility criteria.
Who can provide installation and training for Kerala ArcGIS upgrade
Only OEM-certified personnel or OEM-authorized resellers may conduct installation, commissioning, testing, configuration, and training. Provide OEM authorization documents and contact details to verify credentials before delivery begins.
What is the quantity variation clause for this ArcGIS tender
Purchaser reserves the right to increase or decrease the contract quantity up to 25% at award and during the currency of the contract, at contracted rates. Plan capacity accordingly and include risk mitigations in the technical proposal.
What is the role of the Data Sheet in this bid
The Data Sheet must precisely reflect offered product specifications; mismatches can lead to bid rejection. Upload the Data Sheet with technical bid and ensure alignment with OEM parameters, installation requirements, and migration capabilities.