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National Informatics Centre Toner Cartridges Procurement PAC 2025 ISO/IEC Focused, Printer Consumables Tender

Bid Publish Date

15-Dec-2025, 11:45 am

Bid End Date

15-Jan-2026, 12:00 pm

Location

JAMMU , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue15-Dec-2025, 11:45 am
Corrigendum08-Jan-2026
AwardPending
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Quantity

12

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The National Informatics Centre (NIC), under the Department of Electronics and Information Technology, invites bids for toner cartridges, ink cartridges, and printer consumables under the PAC category (Q2). No itemized BOQ is published and the estimated contract value is not disclosed. The tender lacks a specified delivery location and start/end dates. A notable differentiator is the buyer’s Quantity Option Clause allowing up to 25% variation in ordered quantities during both initial and extended delivery periods. This procurement targets replenishment of standard printer consumables across NIC deployments, with flexible procurement volumes at contracted rates.

Technical Specifications & Requirements

  • Product category: Toner Cartridges, Ink Cartridges, and Printer Consumables for printers
  • No explicit technical specifications or standard numbers are provided in the public tender data
  • No BOQ items listed; scope inferred as generic printer consumables for PAC Q2
  • Estimated value and EMD not disclosed; no quantity details available
  • Basic expectation: supply of standard consumables compatible with common office printers; no OEM requirements stated
  • Delivery schedule provisions rely on the option clause; delivery timelines calculable via: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days
  • Clause indicates extension possible up to original delivery period

Terms, Conditions & Eligibility

  • Option Clause: NIC may increase/decrease quantity up to 25% at order and during contract currency at contracted rates
  • Delivery period begins from the last date of the original delivery order; extended delivery time calculated as specified and may be extended to the original delivery period
  • All bidders must comply with the option clause terms; exact EMD, payment terms, and warranty details are not published in the available data

Key Specifications

    • Product category: Toner Cartridges, Ink Cartridges, and Printer Consumables for printers
    • Scope: supply of standard consumables (PAC Q2) with flexible quantities
    • Delivery: terms governed by option clause; delivery period adjustments as formula
    • EMD/Value: not disclosed in available tender data; no concrete figures provided
    • Standards/Compliance: not specified; no IS/ISO requirements stated in data
    • OEM/Brand: not specified; no explicit brand requirements provided

Terms & Conditions

  • Option Clause allows ±25% quantity adjustment during contract

  • Delivery period starts from last date of original delivery order

  • Extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Important Clauses

Delivery Terms

Delivery schedule governed by option clause; quantity adjustments permitted up to 25% during contract duration with rates fixed at contracted prices.

Quantity Variations

Purchaser may increase/decrease quantities by up to 25% at placement of contract and during currency at contracted rates.

Delivery Timeline Calculation

Additional time = (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days; may extend to original delivery period under exercised option.

Bidder Eligibility

  • Proven experience in supplying toner/ink cartridges or printer consumables

  • Valid GST registration and PAN card

  • Financial capability as evidenced by financial statements

  • Compliance with OEM authorizations or distributorships if required by NIC

Past Similar Tenders (Historical Results)

5 found

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Closed: 5 June 2025
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Closed: 6 October 2025
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LUCKNOW, UTTAR PRADESH

Posted: 6 September 2025
Closed: 16 September 2025
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Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co

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MUMBAI, MAHARASHTRA

Posted: 14 July 2025
Closed: 25 July 2025
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Chennai Port Trust

CHENNAI, TAMIL NADU

Posted: 14 July 2025
Closed: 24 July 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar toner/ink cartridge supply

4

Financial statements (last 2-3 years) demonstrating financial stability

5

EMD/Security deposit submission proof (as applicable by agency policy)

6

Technical bid documents illustrating product compatibility and supplier capabilities

7

OEM authorizations or distributor certificates (if required by tender)

8

Any additional documents specifically requested in Terms and Conditions

Corrigendum Updates

3 Updates
#1

Update

08-Jan-2026

Extended Deadline

15-Jan-2026, 12:00 pm

Opening Date

15-Jan-2026, 12:30 pm

#2

Update

01-Jan-2026

Extended Deadline

08-Jan-2026, 12:00 pm

Opening Date

08-Jan-2026, 12:30 pm

#3

Update

25-Dec-2025

Extended Deadline

01-Jan-2026, 12:00 pm

Opening Date

01-Jan-2026, 12:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for NIC printer consumables tender PAC 2025?

Bidders should submit GST and PAN, financial statements, and experience certificates for similar toner/ink cartridge supply. The tender allows quantity variations up to 25% and uses a contracted rate policy. Ensure OEM authorizations if required and provide technical bid detailing compatibility with common printers.

What documents are required for NIC toner cartridge bid 2025?

Required documents include GST certificate, PAN, experience certificates for toner supplies, financial statements, EMD proof, technical bid, and OEM authorization if applicable. The Terms emphasize the option clause on quantities and delivery terms; attach any additional documents NIC requests.

What are the delivery terms for NIC printer consumables tender?

Delivery is governed by an option clause permitting up to 25% quantity variation. The delivery period starts from the last date of the original delivery order, with extended time calculated by (Increased quantity ÷ Original quantity) × Original period, minimum 30 days.

What standards or certifications are required for NIC toners 2025?

Public tender data does not specify IS/ISO standards or ISI marks. Bidders should clarify with NIC whether OEM certifications or quality assurances are required; prepare standard warranty or support terms if requested in later tender amendments.

How is the EMD amount determined for NIC toner procurement?

EMD amount is not disclosed in the current data. Bidders should monitor tender amendments for EMD details and ensure readiness to submit payment proof or online EMD as per NIC guidelines once published.

What is the scope of items under NIC PAC Q2 toner tender 2025?

Scope appears to cover toner cartridges, ink cartridges, and printer consumables for standard office printers. No BOQ items are listed; bidders should anticipate generic supply of consumables at contracted rates, with quantity adjustments possible per the option clause.

When can the quantity be increased under NIC bidder terms 2025?

Quantities can be increased by up to 25% at the time of contract placement and during the currency of the contract at contracted rates. Delivery timelines will adjust according to the specified formula with a minimum 30 days.