Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting System Tender 2026 Samastipur Bihar
Progress
Key Highlights
- • Functional Service Centre requirement in the State of the consignee location; 30-day establishment window
- • Dedicated toll-free service support line and escalation matrix for post-installation issues
- • 25% quantity variation allowed during contract and currency delivery time adjustments
- • ATC governed terms; bidders must comply with buyer-uploaded terms and conditions
- • No BOQ items; high mast lighting tower with LED flood lighting is the target category
- • Delivery and payment terms to be clarified in ATC documents and service evidence
- • Financial standing without liquidation or bankruptcy is a prerequisite
- • Post-award service capability and OEM/Service Centre obligations
Tender Overview
The Rural Development Department Bihar invites bids for a High Mast Lighting Tower for large area with LED Flood Lighting System (Q3) in Samastipur, Bihar 848101. The procurement scope targets a lighting solution capable of covering large districts, with ongoing service support requirements. The tender includes flexible quantity options up to 25% and extended delivery timelines aligned to the original period, with delivery calculus based on increased quantity. Bidders must address financial stability and establish a local service presence if not already available, to ensure post-installation support. The ATC terms and service obligations contribute to a competitive, standards-driven procurement process for government lighting infrastructure.
Technical Specifications & Requirements
- Product/category: High Mast Lighting Tower with LED Flood Lighting System (Q3) for large-area illumination; exact technical specs not specified in BOQ.
- Service centers: Functional Service Centre in the State of the consignee location; if not present, establish within 30 days of award; payment release contingent on documentary evidence of service capability.
- Support facilities: Dedicated toll-free service support line and a formal escalation matrix for technical assistance.
- ATC: Buyer-uploaded ATC document governs bidder obligations; additional conditions may apply.
- Delivery/quantity: Option clause permits ±25% quantity variation during contract; delivery period adjustments follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Terms, Conditions & Eligibility
- EMD/financial standing: Not explicitly disclosed; bidders must avoid liquidation or bankruptcy per ATC; a financial undertaking may be required.
- Delivery terms: Delivery timeline governed by option clause; extended time rules apply; exact dates not specified.
- Payment terms: Not explicitly stated; payment is contingent on meeting service-center documentary evidence requirements.
- Warranty/Support: Service-center availability and toll-free support are mandatory; escalation matrix required.
- Documentation: Bidders must comply with ATC and provide evidence of service capabilities and financial solvency; OEM/service-center details to be furnished post-award.
Key Specifications
-
High Mast Lighting Tower with LED Flood Lighting System (Q3) for large-area illumination
-
Service Centre establishment within 30 days of award; evidence required for payment release
-
Dedicated toll-free support line and escalation matrix for service support
Terms & Conditions
-
Delivery quantity may vary up to 25% during contract at contracted rates
-
Evidence of functional service capability required for payment release
-
ATC terms govern bidder obligations and any additional clauses
Important Clauses
Payment Terms
Payment contingent on submission of service capability documentation and may follow ATC terms
Delivery Schedule
Delivery period adjusts with quantity variation using (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
Penalties/Liquidated Damages
Penalties, if any, would be specified in ATC; not disclosed in available data
Bidder Eligibility
-
No current liquidation or bankruptcy proceedings; financial stability required
-
Functional Service Centre in the state of the consignee or commitment to establish within 30 days
-
Compliance with ATC terms and proof of capability to service LED lighting systems
-
OEM authorization or authorized dealer status for LED high mast lighting systems
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9866180.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar high mast lighting projects
Financial statements or solvency proof
EMD document or equivalent security as per ATC
Technical bid documents demonstrating LED lighting system capabilities
OEM authorization or dealer/partner authorization
documentary evidence of Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the high mast lighting tender in Samastipur Bihar 2026
To bid, submit GST and PAN with financial statements, and provide OEM/authorized dealer credentials. Include experience certificates for similar LED lighting projects, and demonstrate a functional service center or the plan to establish one within 30 days of award. ATC terms govern the bid submission.
What documents are required for this lighting equipment tender in Bihar
Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD, technical bid demonstrating LED lighting capabilities, OEM authorization, and documentary evidence of a functional service center or plan to establish within 30 days of award.
What are the delivery terms for the LED lighting tower contract in Samastipur
Delivery is subject to the option clause allowing ±25% quantity variation at contracted rates. The extended delivery period uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a guaranteed minimum of 30 days.
What service support is required for the Bihar LED lighting equipment
Bidders must provide a dedicated toll-free service line and an escalation matrix. A Functional Service Centre in the consignees' state is required, or evidence of establishment within 30 days post-award; payment release also depends on this evidence.
Which standards or ATC terms govern this high mast lighting tender
ATC terms uploaded by the buyer govern bidder obligations; ensure compliance with all stated terms, including service support requirements and quantity variation rules, as per the ATC document.
What is the eligibility criteria for financial health in Bihar lighting tender
Bidder must not be under liquidation or bankruptcy; provide an undertaking to this effect and submit financial statements demonstrating solvency to participate in the Bihar LED lighting procurement.