National High Speed Rail Corporation Limited Toner Cartridges Tender West Delhi 2026 OEM Certificate Required
Progress
Key Highlights
- • Brand/OEM requirement: Canon Bid Specific Authorization letter required
- • Technical/compliance focus: OEM Certificate submission
- • Delivery terms: quantity flex 25% per option clause with post-order timing rules
- • Eligibility emphasis: supplier must provide brand authorization and OEM documentation
- • Warranty/after-sales: not specified in data; verify in final tender package
- • Penalties/LD: not detailed in data; check ATC for penalties or performance bonds
- • Special clauses: Canon authorization linkage indicates brand-specific procurement control
- • Scope note: toner, ink cartridges and other printer consumables
Tender Overview
National High Speed Rail Corporation Limited invites bids for toner cartridges, ink cartridges and printer consumables in West Delhi, Delhi 110008. The procurement scope is limited to consumables for printers, with no BOQ items listed. The ATC introduces an option clause allowing quantity variations up to 25%, and the delivery window shifts based on last delivery order date, with minimum extension rules. Key differentiator is the mandated OEM certificate and Bid Specific Authorization letter from Canon, signaling brand and supplier authorization requirements. The opportunity is framed within the Railways Public Sector Undertakings procurement context, targeting government-backed purchases and standardized supplier compliance. The tender’s unique aspect lies in the Canon authorization requirement, signaling brand-specific provisioning and warranty expectations. This is a printer consumables tender with a structured quantity-flexibility clause, and a strong emphasis on authorized supply chain credentials.
Technical Specifications & Requirements
- Product/service: toner cartridges, ink cartridges, and general printer consumables
- OEM Certification required; Bid Specific Authorization letter from Canon mandatory
- No explicit BOQ quantities or technical performance specs published
- No installation or on-site service scope indicated
- Delivery terms governed by option clause: up to 25% quantity variation; delivery period calculated by a formula with minimum 30 days
- Tender sits under NHSRCL procurement guidance for government projects in Delhi; no other standards listed
Terms, Conditions & Eligibility
- Option clause allows quantity increase/decrease up to 25% of bid/contract quantity
- OEM Certificate and Canon authorization letter required as Bid Specific ATC
- Delivery timeline determined from the last delivery order date; extension rules apply per clause
- No explicit EMD amount details in the provided data; bidders should verify in final tender documents
- Ensure compliance with organizational supplier onboarding, warranty expectations, and brand-specific terms
Key Specifications
-
Product/service names: toner cartridges, ink cartridges, printer consumables
-
Quantities/values: not specified in data
-
EMD/estimated value: not provided
-
Experience: not specified
-
Quality/compliance: OEM certificate and Canon authorization required
Terms & Conditions
-
Quantity variation up to 25% allowed under the option clause
-
Delivery period linked to last delivery order date with minimum 30 days
-
OEM Certificate and Canon authorization required for bid submission
Important Clauses
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended period applies with calculated time and minimum 30 days
Payment Terms
Not specified in provided data; verify in final tender package
Penalties/Liquidated Damages
Not specified in provided data; verify in final tender package
Bidder Eligibility
-
Must hold OEM certification for toner/ink cartridges
-
Must provide Bid Specific Authorization letter from Canon
-
Comply with NHSRCL procurement policies for Railways PSUs in Delhi
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110029
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Swati Jain | 110029,National High Speed Rail Corporation Limited 5th to 7th Floor, Tower D, World Trade Centre, Nauroji Nagar, New Delhi, State: Delhi | South | Delhi | 110029 | 10 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10021380.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
OEM Certificate
Bid Specific Authorization letter from Canon
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for printer consumables tender in West Delhi with Canon authorization?
Bidders must submit OEM Certificate and a Bid Specific Authorization letter from Canon, along with any standard GST and company documents per NHSRCL terms. Ensure your organization is authorized to supply toner and ink cartridges and align with Delhi PSUs procurement requirements. Validate delivery timelines and quantity flex options in the final ATC.
What documents are required for NHSRCL toner cartridge bid 2026?
Required documents include the OEM Certificate and Canon authorization letter. Additional documents such as GST registration, PAN, and financials are typically requested in standard bids; verify this tender's checklist in the final package to ensure complete submission.
What are the delivery terms for toner cartridge procurement in Delhi?
Delivery terms follow the option clause allowing up to 25% quantity variation. The delivery period starts from the last date of the original delivery order, with extensions calculated by a defined formula and a minimum of 30 days; ensure readiness to adjust quantities accordingly.
How to ensure compliance with Canon authorization in this NHSRCL bid?
Secure a valid Bid Specific Authorization letter from Canon and an active OEM Certificate. The tender requires branding and supplier authorization; ensure your supply chain can meet Canon-specific terms and warranty expectations for printer consumables.
What is the eligibility for toner cartridges supplier in Delhi PSUs 2026?
Eligibility centers on OEM certification and Canon authorization, along with adherence to NHSRCL procurement policies for Railways PSUs. Confirm brand-based supply capability, estimated volumes, and delivery readiness; the bid invites authorized vendors with documented cartridge provisioning capability.
What is the EMD and payment schedule for this tender?
The provided data does not specify the EMD amount or exact payment terms. Prospective bidders should check the final tender document for EMD values, payment milestones, and acceptance criteria; prepare bank guarantees and track records for timely payment processing.
What standards or certifications are required for NHSRCL toner bids?
Primary requirements focus on OEM certification and Canon authorization; no ISO or BIS standards are listed in the data. Verify the final tender package for any additional compliance, warranty, or brand-specific performance criteria before bid submission.
When does the bid submission window open for this West Delhi tender?
The exact start and end dates are not provided in the data; bidders should monitor the official procurement portal for West Delhi NHSRCL notifications and download the final tender documents to confirm the submission timeline and deliverables.