Indian Army procurement: Supply of Goods under GeM with option quantity clause 25% 2025
Indian Army
MATHURA, UTTAR PRADESH
Posted:
1 November 2025
Closed:
11 November 2025
GEM
GEM
Indian Army Department Of Military Affairs Goods Supply Tender Mathura Uttar Pradesh 2026 – GEM 25% Quantity Option, Pre-Dispatch Sample
Bid Publish Date
30-Jan-2026, 7:05 pm
Bid End Date
09-Feb-2026, 8:00 pm
Value
₹2,00,000
Location
Progress
Issue30-Jan-2026, 7:05 pm
Technical02-Jun-2026, 3:39 pm
Financial
AwardCompleted
Quantity
214
Category
025-225-259-000
Bid Type
Two Packet Bid
Key Highlights
- • 25% quantity option during contract and currency period at contracted rates
- • Pre-dispatch sample required; technical disqualification for non-submission
- • OEM authorization certificate required for resellers
- • Minimum three GeM contract orders with defence establishments in past three years
- • Post-receipt inspection at consignee site; STATION BOO as inspection agency
- • GST handling: bidder to determine GST; reimbursement as actuals or lower applicable rate
- • Vendor code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Sample genuineness certificate and no-incident certificate required
Categories
12
Tender Overview
The Indian Army, Department Of Military Affairs, invites a GEM-based tender for the supply of goods at Mathura, Uttar Pradesh (281001). Estimated value is ₹200,000. The scope is limited to the supply of goods, with a bid requirement for dossier verification and supplier credentials. A notable feature is the option clause allowing a 25% quantity increase/decrease at contract award and during the contract period at the same rates, with delivery timelines starting from the last original delivery order. The tender emphasizes sample verification, OEM authenticity, and defence-sector experience under ATC terms. The procurement requires bidders to meet specific compliance and documentation standards to qualify for technical evaluation.
Technical Specifications & Requirements
- Sample of bid item required before opening the technical bid; failure to provide samples results in technical disqualification.
- Seller must provide certificate confirming item genuineness.
- Bidder must certify no incident report against the firm in the last year.
- Upload minimum three GeM contract orders in the past three years with defence establishments; mandatory to establish past performance.
- Resellers must provide OEM authorization certificate.
- Inspection framework: Post-receipt inspection at consignee site; pre-dispatch inspection at seller premises if ATC selects it; nominated inspection agency STATION BOO.
- Scope of supply: Bid price to include all cost components; only supply of goods.
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates; delivery period extends proportionally with minimum 30 days.
- GST: Bidders must verify GST applicability; reimbursement aligned to actuals or applicable rate, whichever is lower.
- Documentation for Vendor Code: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Invoicing: Upload scanned GST invoice and GST portal payment confirmation on GeM.
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection optional via ATC; STATION BOO as inspection agency.
- Scope: Only supply of goods; sample requirements and OEM/defence experience emphasized to qualify for technical evaluation.
Key Specifications
-
Product category: Goods supply (scope of supply) with all-inclusive bid price
-
Delivery terms: Based on original delivery order; option clause may extend delivery timeframe
-
Inspection: Post-receipt at consignee site; pre-dispatch inspection at seller premises if ATC chosen
-
Standards: Not explicitly specified in tender text
-
Certification: OEM authorization required for resellers
-
Warranty: Not specified
Terms & Conditions
-
25% quantity variation rights within contract and during currency at the same rates
-
Mandatory pre-dispatch sample and OEM verification for all bidders
-
GST handling aligned to actuals or lower applicable rate; bidder responsible for GST
-
Documentation for bidder registration includes PAN, GSTIN, Cancelled Cheque, EFT Mandate
Important Clauses
Payment Terms
GST handling as actuals or lower rate; payment terms not explicitly stated in text
Delivery Schedule
Delivery period to commence from the last date of original delivery order; 25% quantity flex; minimum 30 days for additional time
Penalties/Liquidated Damages
Not explicitly stated in the provided terms; option clause implies potential schedule adjustments
Bidder Eligibility
-
Past defence establishment contract experience (minimum 3 GeM orders in last 3 years)
-
OEM authorization for resellers
-
No incident report against bidder in last one year
-
Genuine item certification and supplier authenticity
Documents 4
GeM-Bidding-8902698.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
8305-000082,8040-000019,1080-000064 1,5340-003617,4210720312133 ICN 4210-002879
Indian Army
BAREILLY, UTTAR PRADESH
Posted:
23 September 2025
Closed:
3 October 2025
GEM
Indian Army Department Of Military Affairs Tender Mathura Uttar Pradesh 281001 Supply of Goods 200000 ISI/ISO Compliant 2025
Indian Army
MATHURA, UTTAR PRADESH
Posted:
9 December 2025
Closed:
20 December 2025
GEM
Indian Army Goods Supply Tender 2026 - GeM Defence Item Procurement 7 BOQ Lots, GST/EMD Compliance
Indian Army
MATHURA, UTTAR PRADESH
Posted:
3 February 2026
Closed:
13 February 2026
GEM
Indian Army Electronics/General Goods Tender Mathura Uttar Pradesh 2025 Supply 25% Quantity Option
Indian Army
MATHURA, UTTAR PRADESH
Posted:
22 October 2025
Closed:
1 November 2025
GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
7 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | 025-225-259-000 | REAR VIEW MIRROR | 17 | nos | hunny2901 | 15 |
| 2 | 3110-107083 | BEARING ROLLER TAPER | 18 | nos | hunny2901 | 15 |
| 3 | 84701M75M10 | MIRROR ASSY OUT REAR VIEW RH | 46 | nos | hunny2901 | 15 |
| 4 | 38340M82C00 | BLADE ASSY WIPER | 98 | nos | hunny2901 | 15 |
| 5 | 38860M76M00 | RELAY ASSY | 33 | nos | hunny2901 | 15 |
| 6 | 10100M73D00 | HALF ENGINE ASSY (4 VALVE MPFI) | 1 | nos | hunny2901 | 15 |
| 7 | 99000M24120-370 | ENGINE OVERHAUL KIT CONSIST OF 45 ITEMS | 1 | nos | hunny2901 | 15 |
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by Bank
5
GST invoice and GST portal payment screenshots (for invoice generation on GeM)
6
Certificate of genuineness for supplied items
7
No incident report in last 1 year certificate
8
Minimum three GeM contract orders with defence establishments (past 3 years)
9
OEM Authorization certificate for resellers
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AHUJA TRADERS Under PMA | - | 06-02-2026 15:39:16 | Qualified |
| 2 | NEHA SALES Under PMA | - | 06-02-2026 10:24:01 | Qualified |
| 3 | Rajguru Enterprises Under PMA | - | 06-02-2026 16:55:38 | Qualified |
| 4 | Sonu Sales Corporation Under PMA | - | 06-02-2026 11:56:50 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NEHA SALES(MSE)( MSE Social Category:General ) Under PMA | ₹1,43,127 | Item Categories : 025-225-259-000,3110-107083,84701M75M10,38340M82C00,38860M76M00,10100M73D00,99000M24120-370 |
| L2 | Sonu Sales Corporation (MSE)( MSE Social Category:General ) Under PMA | ₹1,43,555 | Item Categories : 025-225-259-000,3110-107083,84701M75M10,38340M82C00,38860M76M00,10100M73D00,99000M24120-370 |
| L3 | AHUJA TRADERS (MSE)( MSE Social Category:General ) Under PMA | ₹1,43,983 | Item Categories : 025-225-259-000,3110-107083,84701M75M10,38340M82C00,38860M76M00,10100M73D00,99000M24120-370 |
| L4 | Rajguru Enterprises (MSE)( MSE Social Category:General ) Under PMA | ₹1,44,411 | Item Categories : 025-225-259-000,3110-107083,84701M75M10,38340M82C00,38860M76M00,10100M73D00,99000M24120-370 |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in the Indian Army GEM tender in Mathura Uttar Pradesh 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and OEM authorization if reseller. Provide post-receipt inspection readiness and a genuine item certificate. Ensure three GeM contract orders with defence establishments in the past three years and a sample before technical opening. The 25% quantity option is available during contract.
What documents are required for Indian Army supply tender in Mathura
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, GST invoice with GST portal payment proof, certificate of genuineness, no-incident certificate for last year, and OEM authorization if applicable. Also provide evidence of three GeM defence orders in three years.
What is the delivery scope for the Indian Army supply tender
Scope is strictly the supply of goods with all costs included in the bid price. Delivery timing follows the last date of the original delivery order, with a 25% quantity option and minimum 30 days extension where applicable.
What are the inspection requirements for this GeM tender
Post-receipt inspection at the consignee site is mandatory; pre-dispatch inspection at seller premises if ATC selects it. Nominated inspection agency is STATION BOO. Bidder must be prepared for inspections and provide relevant certifications.
What is the sample requirement before technical bid opening
A sample of the bid item must be provided before technical bid opening. Failure to supply the sample leads to technical disqualification. The sample helps determine exact quality, fitment, and compatibility.
How does the 25% quantity option affect delivery schedule
The purchaser may increase or decrease quantity up to 25% at contract award and during the contract at contracted rates. Delivery time adjusts proportionally: (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
What GST considerations apply to this Indian Army tender
Bidders must determine applicable GST; reimbursement to the bidder is at actuals or the lower rate, up to the quoted GST percentage. GST invoice and payment confirmation must be uploaded on GeM portal.
What credentials prove eligibility for defence-oriented GeM orders
Submit evidence of three GeM contract orders with defence establishments in the past three years, OEM authorization for resellers, and a no-incident certificate. These credentials establish past performance and eligibility for technical evaluation.
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Documents 4
GeM-Bidding-8902698.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS