Introduction: Strategic Procurement Opportunity for Indian Businesses

Major Government Contract Alert for Indian companies! The Ministry of Defence, through the Department of Military Affairs, is inviting sealed bids for the Maintenance of EWBB (Electronic Warfare Buffer Board) and supply of related consumables and labour services. This tender signifies a significant opportunity to contribute to national defense infrastructure.

This procurement is essential for the upkeep of Electronic Warfare Buffer Boards, optical paints, cotton waste removal, and associated labour services—crucial for operational readiness. The tender is open for registered vendors with at least 3 years of relevant experience and a minimum average annual turnover of ₹1 Lakh for bidders, with OEMs required to have a turnover of ₹2 Lakh.

The participation process emphasizes transparency and inclusiveness, with special provisions for Micro and Small Enterprises (MSEs) with valid Udyam Registration, promoting indigenous manufacturing and service participation.

The scope covers approximately 622 units with delivery requirements as specified, ensuring timely support to Indian Army operations. This is an excellent chance for Indian MSMEs, SMEs, and OEMs to showcase their quality and service capabilities.

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Products and Services Overview

Below is a summarized table of the key items involved in this tender:

Item Category	Quantity	Purpose	Specifications/Notes
Maintenance of EWBB	622 units	Regular upkeep and operational readiness	BOQ detailed specifications available in the attached document
Paint OG (Optical Grade)	As per BOQ	Surface maintenance and protection	Technical standards outlined in BOQ
Paint White	As per BOQ	Surface coating and corrosion prevention	Delivery in specified locations within 30 days
Cotton Waste Removal	As per BOQ	Cleaning and maintenance	Delivery schedule aligned with project needs
Steel Wire Brush	As per BOQ	Surface cleaning	For removal of old coatings
Thinner	As per BOQ	Surface preparation	To meet environmental and safety standards
Paint Brush 4 inch	As per BOQ	Painting application	High-quality, durable brushes
Paint Brush 2 inch	As per BOQ	Precision painting	For detailed work
Unskilled and Skilled Labour	As per BOQ	Maintenance support	Skilled manpower for proper execution

Delivery Location: Sonitpur (specified in BOQ)
Delivery Timeline: Within 30 days from the contract award

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Financial Details & Contract Information

• Estimated Bid Value: ₹3,00,000 (approximate, for guidance only, not a contractual amount)
• Bid Evaluation Method: Total value-wise evaluation based on bid price and bidder credentials
• Bid Validity: 15 days from bid end date (25-07-2025)
• Bid End Date: 25-07-2025, 17:00 hours
• Bid Opening: 25-07-2025, 17:30 hours

• Earnest Money Deposit (EMD): Not applicable / not required for this bid
• Performance Security (ePBG): Not required
• Bid Splitting: Not applicable
• GST: Applicable at 18%; reverse charge mechanism (RCM) applicable to certain suppliers

This procurement emphasizes transparent, competitive bidding, with no specified minimum contract value, encouraging broad participation.

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Eligibility Criteria & Benefits

• Experience: Minimum 3 years in similar maintenance/ Supply projects for defense organizations
• Turnover: Averaging ₹1 Lakh over past three financial years
• OEM Requirement: Minimum turnover of ₹2 Lakh; OEMs must provide relevant certifications
• MSE & Startup Benefits:
  ✅ MSEs with valid Udyam Registration are eligible for purchase preference, including a 25% quantity share if within price band (+15%) of L1
  ✅ Resellers are excluded; only OEMs or direct manufacturers qualify
  ✅ Exemption from transaction charges for CPSE/DPSU participation
• Participation restricted to: CPSE/DPSU suppliers—indigenous manufacturers encouraged
• Past Performance: Supply of similar items for at least 50% of the bid quantity in one of the last three financial years

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Essential Documents Checklist

🔴 Critical Requirements:

• Valid Udyam Registration (for MSE preference)
• Past performance certificates related to similar supplies
• Experience certificates and delivery acceptance documents
• Certified Audited Balance Sheets for turnover proof
• Technical compliance documents per BOQ standards
• Bid security documents if applicable

🔴 Standard Business Documents:

• Company registration certificate
• GST registration details
• Authorized signatory proof
• Delivery schedules
• Product quality certificates

Note: Missing critical documents may lead to disqualification.

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Delivery & Logistics Details

• Delivery Location: Sonitpur
• Delivery Timeline: 30 days from contract award
• Delivery Schedule: As per attached BOQ, emphasizing timely submission for operational efficiency
• Logistics Tip: Ensure proper packaging and transportation arrangements to prevent damage during transit
• Risk Factors: Weather conditions and accessibility in Sonitpur should be accounted for

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How to Participate: Step-by-Step Guide

• Get GeM Registration: Visit https://tenderai.in/services/gem-profile-registration for expert assistance
• Gather all required documentation, including experience proofs, turnover certificates, and technical certificates
• Verify eligibility criteria and prepare certification documents

• Access the GeM portal well before the deadline
• Upload scanned copies of all documents
• Fill technical and financial bid forms accurately
• Review your submission for completeness

• Track your bid status via GeM portal
• Respond promptly to any clarifications requested
• Prepare for evaluation, and remain ready for possible site inspections or technical clarifications
• Use TenderAI Company Insights to monitor your success opportunities

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Compliance & Restrictions

• Geographical Scope: Deliveries only within specified location (Sonitpur)
• Quality Standards: Follow BOQ detailed specifications for EWBB maintenance & paints
• GST & RCM: Comply with applicable GST norms and reverse charge mechanism
• Participation Restriction: Only registered OEMs or authorized manufacturers
• Labour Law Compliance: Ensure adherence to all statutory regulations related to manpower

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Why This Tender Matters

Beyond the immediate contract scope, this procurement:

• Strengthens indigenous defense manufacturing and service capabilities
• Promotes MSMEs through exclusive MSE benefits
• Offers strategic opportunity to enhance defense infrastructure
• Provides a long-term partnership with the Indian Army
• Serves as an entry point for further government defense contracts

This tender exemplifies a focus on quality, compliance, and indigenous growth rather than just monetary value.

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Expert Tips for Winning

💡 Innovation & Quality: Highlight your technical expertise in EWBB maintenance and surface coatings
🎯 Experience & Credentialing: Showcase past successful projects in defense or similar sectors
💼 Compliance: Ensure all certifications and statutory documents are up-to-date
💡 Bid Submission: Double-check uploads, especially technical compliance documents
🎯 Market Insights: Use TenderAI services for bidding strategies and competitor analysis

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Final Thoughts & Call to Action

Indian companies—this is your chance to participate in a vital defense maintenance project, promoting indigenous production and service excellence. Ensure your documentation is complete, and follow the guidelines strictly.

Need professional guidance with GeM registration or bid strategy? Visit https://tenderai.in/services/gem-profile-registration. Act now—timing and compliance are key to securing this strategic opportunity!

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SEO-Optimized FAQs

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Q1: How to register on GeM for bidding in the Indian Army maintenance tender 2025?
To participate in government tenders like the Indian Army’s EWBB maintenance project, proper GeM registration is essential. Visit https://tenderai.in/services/gem-profile-registration for expert assistance in creating a compliant and optimized vendor profile. The registration process involves submitting company details, verifying GST registration, and uploading relevant certifications such as Udyam Registration (for MSMEs). An effective GeM profile enhances visibility and credibility, increasing chances of winning tenders. Follow all instructions carefully, as incomplete or incorrect registration can delay your participation. Upon approval, you’ll receive login credentials to access tender documents, submit bids, and track your tender progress seamlessly. For extra support, TenderAI offers step-by-step guidance to ensure your profile is optimized for defense sector opportunities.

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Q2: What are the eligibility requirements for Indian MSMEs to participate in the defense maintenance tender 2025?
MSMEs must meet specific criteria to qualify:

• Valid Udyam Registration, validated online through the Udyam portal
• Minimum 3 years of relevant experience in supplying similar maintenance or related services
• An average turnover of at least ₹1 Lakh over the last three financial years
• OEMs of supplied products should have a minimum turnover of ₹2 Lakh
• Ability to supply approximately 622 units within 30 days from the contract award date
• Comply with quality standards specified in BOQ and technical specifications
  Additionally, MSMEs can avail of purchase preferences under government policies, including a 25% priority share if they meet the bid price criteria (+15% of L1). Resellers are ineligible if not OEMs. Ensure all documents—turnover certificates, experience proofs, and certifications—are valid and uploaded during bid submission for smooth eligibility evaluation.

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Q3: How does the two packet bid process work for the Indian Army EWBB maintenance tender?
This bid allows participation in two separate packages—one for goods (paint, brushes, cotton waste, steel wire brushes, thinner) and another for labour services—streamlining evaluation and awarding. It is reserved for CPSEs/DPSUs and indigenous OEMs, promoting domestic manufacturing.
The bids are submitted separately but evaluated collectively for overall capability. During evaluation, the total bid value is considered, with separate technical and financial assessments for each package. The process encourages companies to specialize and compete effectively in one category, increasing their chances of success. Proper planning involves preparing specific documentation for each packet, ensuring technical compliance, and adhering to the deliveries detailed in BOQ. Use TenderAI tools to analyze competitor strategies and optimize your bid.

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Q4: What documents are essential for bid submission in this defense maintenance tender?
Critical documents include:

• Valid Udyam Registration certificate (for MSE preference)
• Experience certificates proving supply of similar items over the past three years
• Turnover certificates (audited financial statements or CA certificates)
• BOQ compliance certificates and technical compliance documents
• GST registration details and applicable GST/NRC details
• Delivery schedule plan and quality assurance certificates
• Any relevant certifications for product standards or environmental compliance
  All documents should be scanned and uploaded in the required formats within the bid portal before the deadline. Missing critical documents can lead to disqualification, so check your submissions thoroughly.

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Q5: How can small businesses benefit from the MSE purchase preference under this tender?
MSEs with valid Udyam Registration are eligible for a 25% purchase share if their bid price is within 15% of the lowest bid (L1). They can also benefit from exemption from transaction charges common in DGS&D or GeM portal procedures. To avail of this, they must upload valid proof of Udyam registration, and the buyer will select eligible MSEs during evaluation.
MSEs must be the OEM or manufacturer of the supplied products/service—resellers are ineligible for purchase preference. The government aims to empower MSMEs by fostering domestic manufacturing, reducing dependency on imports, and supporting small-scale enterprises. Make sure your documentation is current and meets all stipulated criteria to leverage these benefits.

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Q6: What are the technical specifications required for EWBB maintenance and paint supplies in this tender?
The BOQ and attached technical specification documents outline detailed standards for each item:

• EWBB maintenance procedures follow specific guidelines for surface cleaning, electrical testing, and operational checks.
• Paints (OG and White) must meet environmental and durability standards specified in the BOQ, ensuring resistance to environmental factors.
• Tools such as steel wire brushes and paint brushes should adhere to dimensions and material quality standards detailed in the specification documents.
• Labour services should be trained in handling electronic and mechanical components, following safety and quality protocols.
  Strict adherence to these specifications ensures compliance, quality, and successful bid evaluation. For detailed standards, reference the attached BOQ and technical documents in the tender portal.

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Q7: How is the bid evaluation process conducted for this defense tender?
The evaluation is based on total bid value (cost competitiveness), technical compliance, and past performance for supply of similar items. The bidder must demonstrate the ability to deliver 622 units within 30 days and meet experience and turnover criteria.
Bids will be assessed for:

• Cost reasonableness
• Technical compliance of offered items and services
• Past performance in similar defense or government projects (minimum 50% of bid quantity in the last three years)
• OEM credentials and certifications
  The lowest-cost qualified bid that meets all technical and eligibility criteria will likely be awarded. Use TenderAI insights for competitive analysis and to refine your bid strategy.

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Q8: What are the delivery and timeline requirements for the Indian Army’s EWBB maintenance tender?
Delivery must be completed within 30 days of contract signing to specific locations in Sonitpur. The BOQ specifies detailed consignee addresses and delivery schedules, emphasizing prompt and quality service. The 30-day timeline applies to both material supplies and labour services.
Logistic planning is crucial—coordinate transportation ensuring materials are delivered safely, and labour teams are briefed on the specifications. Delays beyond the stipulated timeline could incur penalties or jeopardize the tender success. Use TenderAI logistics and planning tools for streamlining deliveries.

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Q9: How can companies ensure their bid is compliant and successful in this defense tender?

• Strictly follow all technical specifications and document upload requirements.
• Verify all certifications, experience proofs, and turnover documents before submission.
• Utilize TenderAI for bid optimization, competitor analysis, and document checklist assistance.
• Ensure timely submission within the bid end date (25-07-2025, 17:00 hours).
• Read and understand all clauses on GST, RCM, and purchase preferences to leverage tax benefits.
• Maintain transparency and accuracy in all declarations made in the bid.
• Keep copies of submission receipts and track bid status on the GeM portal regularly.
  A well-prepared, compliant bid significantly improves winning chances.

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Q10: Why should Indian companies, especially MSMEs, participate in defense tenders like this?
Participation in defense tenders offers strategic advantages:

• Access to long-term government contracts that can stabilize revenue streams
• Opportunity to develop indigenous product and service capabilities, aligned with Make in India initiatives
• Ability to build a reputation for quality and reliability in high-value government projects
• Opportunities for technology transfer and capacity building
• Preference benefits for MSMEs, including price advantages and exemption from certain charges
  This tender aligns with India’s broader goals of self-reliance and strengthening the domestic defense manufacturing ecosystem, making it a valuable entry point for small and medium enterprises aiming for growth and credibility in the defense sector.

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Need Help?
Visit https://tenderai.in/services/gem-profile-registration for expert assistance with GeM registration, bid preparation, and market insights to enhance your winning chances.

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