Commercial Taxes Department Madhya Pradesh Printer & Desktop Computer Tender Gwalior MP 2026 ISO 9001
Bid Publish Date
29-Jan-2026, 6:06 pm
Bid End Date
13-Feb-2026, 6:00 pm
EMD
₹14,000
Value
₹7,00,000
Location
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • EMD ₹14,000; EMD/FDR submission with bid and hardcopy within 5 days
- • Scope includes Supply, Installation, Testing and Commissioning
- • Option clause allows up to 25% quantity variation during contract
- • On-site OEM warranty terms to be provided by supplier
- • Auto duplex printing and ISO 24734 speeds referenced for bid evaluation
- • Pre-loaded OS by Desktop OEM; RAM/SSD/HDD specific capacities to be listed
- • FDR-backed EMD acceptance and delivery extension rules
Tender Overview
- The procurement is led by the Commercial Taxes Department Madhya Pradesh for a bundle of IT equipment in Gwalior, Madhya Pradesh 474001. Items include Entry and Mid Level Desktop Computers, Printers (V2), Multifunction Printers (Print/Scan/Copy) and Scanners (V3), with an estimated value of ₹7,00,000 and an EMD ₹14,000. The award will cover supply, installation, testing and commissioning, with option clauses allowing up to 25% quantity variation at contract rates. Bidders must meet the ISO 9001 requirement and adhere to the bid terms and conditions including FDR-backed EMD submission.
Technical Specifications & Requirements
- The BOQ details emphasize core IT categories: processor, motherboard expansion for WiFi, RAM capacity, storage (SSD/HDD) and OS pre-loaded by OEM.
- Devices must specify SSD capacity, HDD capacity, RAM size, monitor availability, and screen size in centimeters; include on-site OEM warranty and Automatic Duplex printing capability where applicable.
- Printing specifics reference minimum print speeds per ISO/IEC 24734 for A4/A3 in monochrome and color, with both document copier/printing features and document handling like ADF capacity and duplex scanning.
- Connectivity details and paper handling expectations are included, along with scanner max optical resolution and feeder specs; the tender requires conformance to these generic performance criteria and OEM pre-loaded OS.
Terms, Conditions & Eligibility
- EMD: ₹14,000 via acceptable form (FDR as per ATC) with upload and hardcopy delivery within 5 days of bid opening.
- Estimated value: ₹7,00,000; scope includes Supply, Installation, Testing and Commissioning.
- Certification: Bidder or OEM must hold ISO 9001 certification.
- Delivery terms: Option clause permits up to 25% quantity variation; delivery period adjustments calculated per formula with a minimum of 30 days.
- Required documents and certificates must be uploaded; non-submission leads to rejection. All terms apply per buyer ATC and corrigenda.
Key Specifications
-
Product/service category: Entry and Mid Level Desktop Computers, Printers, Multifunction Printers, Scanners
-
Estimated value: ₹7,00,000; EMD: ₹14,000
-
Mandatory certifications: ISO 9001
-
Delivery: Supply, Installation, Testing & Commissioning included
-
Technical standards: ISO/IEC 24734 speeds; auto duplex printing; A4/A3 monochrome and color
Terms & Conditions
-
EMD amount ₹14,000 with FDR arrangement and upload
-
Delivery terms include 25% quantity variation and adjusted timelines
-
ISO 9001 certification required for bid eligibility
Important Clauses
Payment Terms
Not explicitly detailed in provided data; bidders should refer to ATC for payment schedule and milestones. Ensure alignment with delivery of goods, installation and commissioning
Delivery Schedule
Delivery timeline adjusts with option clauses; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; verify through ATC/Corrigendum and contract terms for LD/penalty framework
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Experience in supply/installation of desktops, printers and scanners
-
Financial capability evidenced by recent statements and GST/PAN compliance
Tender Data
Bid Details
Quantity
15
Category
Multifunction Printer (Print, Scan, Copy)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
28
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-8902882.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar IT equipment supply
Financial statements (last 2 years)
EMD submission document (FDR as per ATC) and bid cover
Technical bid documents showing product specifications
OEM authorizations or manufacturer certifications
ISO 9001 certification proof for bidder or OEM
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | No |
| Monitor | Screen Size (in CMs) | NA as No Monitor |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for printer and desktop tender in Gwalior MP 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹14,000 via approved FDR. Include OEM authorizations and ISO 9001 certificates. The bid covers Supply, Installation, Testing and Commissioning, with delivery terms allowing up to 25% quantity variation.
What documents are required for MP printer tender submission
Submit GST registration, PAN, at least two years of financial statements, experience certificates for similar supply, EMD via FDR, technical bid detailing CPU RAM storage OS, OEM authorization, ISO 9001 certificate, and any corrigenda or ATC documents accompanying the bid.
What are the technical specifications for printers and desktops in this tender
Specifications include processor type and number, motherboard WiFi expansion, RAM capacity, SSD/HDD storage, OEM pre-loaded OS, monitor availability, screen size, on-site OEM warranty, auto duplex printing, paper handling, scanner capabilities (ADF, max optical resolution) and document feeder details per ISO/IEC 24734 speeds.
When is the EMD required and how to submit it for MP tender
EMD is ₹14,000; submit via Fixed Deposit Receipt or online with endorsement to be released on demand. Upload scanned proof with bid; hardcopy must reach the buyer within 5 days after bid end/opening as per ATC.
What are the delivery terms and quantity variation rules for this tender
Delivery terms allow up to 25% variation in order quantity at contract rates. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days, and extension possible up to original delivery period.
What certifications must be uploaded for eligibility in MP tender
Upload ISO 9001 certification for bidder or OEM, OEM authorizations, and any required performance or quality certificates. Ensure all certificates match the bid scope: supply, installation, testing, commissioning of desktops, printers and scanners.
What is the scope of supply for the MP IT tender
Scope includes Supply, Installation, Testing and Commissioning of desktop computers, printers, multifunction printers and scanners. Price must include all costs; installation and commissioning are mandatory, with on-site OEM warranty and post-installation support as per ATC.