Prisons Administration And Reforms Department Uttar Pradesh LumpSum Facility Management Tender Balrampur 2026 – 25% Scope Variation & Pre-Bid
Bid Publish Date
02-Oct-2026, 8:43 pm
Bid End Date
16-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Mandatory pre-bid meeting requirement for all bidders
- • 25% scope/quantity or duration variation permitted in LumpSum contracts
- • Consumables included in contract cost; window glass installation work
- • Integrity pact, EFT mandate, and financial/experience documentation required
- • Experience certificates for UP jails (last 1 year specified in ATC)
- • Sample submission of all items prior to bid submission and approval
- • Quality check and Superintendent’s approval for delivery
- • No BOQ items; emphasis on comprehensive LumpSum proposal
Tender Overview
Prisons Administration And Reforms Department Uttar Pradesh invites tender for Facility Management Services on a LumpSum basis for the district jail in Balrampur, Uttar Pradesh (271201). The contract scope includes management services and installation work for windows, with consumables provided by the service provider (inclusive in contract cost). Tender allows a 25% variation in contract quantity/duration at issue and post-award, reflecting a flexible scope for lump-sum execution. A mandatory pre-bid meeting and submission of multiple compliance documents are required. The opportunity targets bidders capable of handling government jail facilities with robust administrative controls and timely deliverables. The absence of a formal BOQ suggests a broad service envelope rather than itemized line items; bidders should prepare a comprehensive LumpSum price with clear delivery, installation, and consumables management. This tender emphasizes compliance, quality checks, and alignment with departmental procedures for prison facilities in Balrampur.
Technical Specifications & Requirements
- Category: Facility Management Services (LumpSum) for district jail Balrampur; installation work for window glass; consumables included in contract
- Contract flexibility: Up to 25% increase/decrease in quantity or duration with consent
- Documentation required at bid submission: GST certificate, PAN, Aadhar, ITR copies, balance sheet last 3 years, experience certificates of last 1 year in UP jails, EFT mandate, integrity pact, undertaking re financial health, signed/self-certified documents
- Quality/Delivery controls: Pre-bid meeting mandatory; sample submission of items prior to bid; superintendent’s final decision on delivery post quality check
- Bid evaluation: References to prior successful supply within Uttar Pradesh jails; samples approved before bid submission; bidder risk if conditions are unmet
- Other: Bidders must be prepared for post-inspection approvals and adherence to ATC terms
Terms, Conditions & Eligibility
- EMD/Financial terms: Not explicitly disclosed in data; bidders should anticipate standard EPF/EMD practices per government tender norms and ensure financial capability as evidenced by balance sheets
- Pre-bid requirement: Mandatory participation in pre-bid meeting
- Documents required: EFT mandate, integrity pact, financial standing undertaking, GST/PAN/Aadhar, ITR, last 3 years balance sheet, last 1 year experience certificates in UP jails
- Sample submission: Samples of all items to be submitted and approved before bid submission
- Inspection: Quality check and inspection by Superintendent with final delivery approval
- Penalties & compliance: Bid stands or is rejected for non-adherence to ATC terms; all documents must be signed and self-certified
- Other: All documents in prescribed formats and adherence to buyer’s terms are mandatory
Key Specifications
-
Facility Management Services - LumpSum for Balrampur district jail
-
Window glass installation work included
-
Consumables provided by service provider (included in contract cost)
-
Contract variation up to 25% with consent
-
Mandatory pre-bid meeting and item samples submission
-
Post-quality check by Superintendent for delivery approval
-
Experience in UP jails required (last 1 year)
Terms & Conditions
-
Pre-bid meeting is mandatory for all bidders
-
LumpSum contract with 25% variation rights
-
Consumables included in contract cost; window glass work
-
Required documents: EFT, integrity pact, GST/PAN/Aadhar, ITR, balance sheet
-
Samples must be approved prior to bid submission
-
Delivery subject to Superintendent quality check and inspection
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard government terms per ATC and may require milestone-based or lump-sum payment after delivery/acceptance
Delivery Schedule
Delivery is contingent on quality checks and approval by the Superintendent; exact timelines not disclosed
Penalties/Liquidated Damages
Not detailed; ATC indicates rejection for non-compliance and post-inspection delivery approval
Bidder Eligibility
-
Experience in supplying items to jails or prison facilities in Uttar Pradesh (minimum 1 year as per ATC)
-
Financially sound with balance sheets for prior 3 years
-
Compliance with GST, PAN, Aadhar, and EFT requirements; signed integrity pact
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail balrampur; window glass installation work; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
07-10-2026 11:00:00
Pre-Bid Venue
district jail balrampur
Delivery Details
Delivery Locations
1
Delivery Cities
Balrampur
Delivery Pincodes
271201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Rai | 271201,DISTRICT JAIL BALRAMPUR | Balrampur | Uttar Pradesh | 271201 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9978778.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
16-Oct-2026, 3:30 am
Opening Date
17-Oct-2026, 3:30 am
Required Documents
GST registration certificate
PAN card
Aadhar card
ITR copies and Balance sheet of last 3 years
Experience certificates for last 1 year of successful supply in any jail in Uttar Pradesh
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing, court receivership, and no bankruptcy
All documents signed and self-certified
Samples of all items for pre-submission approval
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Balrampur UP 2026?
To bid, submit GST, PAN, Aadhar, ITR and last 3 years balance sheet, plus last 1 year jail experience certificates. Include EFT mandate and signed integrity pact, with samples of items for pre-approval. Mandatory pre-bid meeting applies; ensure compliance with ATC and quality checks.
What documents are required for UP jail facility management bid
Required documents include GST registration, PAN, Aadhar, ITR copies, balance sheet (last 3 years), experience certificates for UP jails (last 1 year), EFT mandate, integrity pact, undertakings on financial standing, and samples of items for pre-approval prior to submission.
What are the technical specifications for consumables in this tender
Consumables are included in contract cost; no separate BOQ. Bidder must provide samples approved before submission and ensure quality alignment with prison facility standards; installation work for window glass is part of the LumpSum scope.
When is the mandatory pre-bid meeting for UP prisons tender
Pre-bid meeting is mandatory for all bidders as per ATC; attendance is required to clarify terms, confirm sample acceptance, and align on documentation and delivery expectations before submitting the bid.
What is the variation allowed in contract quantity or duration
The buyer may increase or decrease the contract quantity or duration up to 25% at the time of contract issue and after award; service providers must consent to scope changes within this limit.
What standards or approvals are required for delivery in UP jails
Delivery requires quality check and final approval by the Superintendent; samples must be approved prior to bid submission; adherence to integrity pact and financial/technical credentials is mandatory.
How is payment likely to be processed for this lump-sum tender
Payment terms are not detailed in the data; bidders should prepare for standard government lump-sum payment upon acceptance after delivery, subject to quality clearance and contractual terms in ATC.