Surat District Panchayat High Mast Lighting Octagonal Tower with LED Flood Lighting System Tender Mandvi Gujarat 2026
Progress
Tender Overview
The Surat District Panchayat invites bids for a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2), Mandvi, Gujarat. Estimated bid value aligns with a ₹5,00,000 baseline, with an EMD of ₹15,000. The scope covers Supply, Installation, Testing and Commissioning of the lighting system, including related works. The 25% quantity variation option and delivery timing from the original order date are key differentiators. Bidders must upload BIS licenses and type-test certificates per product specifications, with additional Gujarat policy compliance.
This procurement requires a bidder capable of meeting local policy requirements and delivering on time under a flexible quantity clause. The Mandvi TAO/Mandvi Taluka Panchayat context emphasizes regional execution, with a focus on compliant, certified security-grade lighting solutions and robust post-award support. The integration of an LED flood system for compact areas highlights a niche but essential municipal light-infrastructure improvement project.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System (V2) for small area, octagonal tower design
- Scope of supply: Supply, Installation, Testing and Commissioning included in bid price
- Standards & certificates: BIS licence, type test certificate, and other product-specific approvals as prescribed
- Delivery flexibility: Option to increase quantity up to 25% during contract currency; delivery period adjustments calculated from original delivery period with minimum 30 days
- Service & support: Escalation matrix required from OEM or Bidder for service
- EMD & turnover: ₹15,000 EMD; bidder turnover must be at least twice the bid value (₹5 Lakh bid value implies ₹10 Lakh average turnover)
- Delivery location: Mandvi Taluka, Gujarat
- Payment terms: Not explicit; terms aligned with Gujarat policy and contract specifics
- Documentation: Upload BIS/type-test certificates with bid; DD option available for EMD per ATC
Terms, Conditions & Eligibility
- EMD: ₹15,000 (3% of bid value) via Demand Draft or online; must accompany bid
- Turnover: Minimum average annual turnover or production of ₹10,00,000 across last 3 financial years
- Delivery schedule: Delivery within original delivery period; extended period based on option clause with minimum 30 days
- Payment terms: As per Gujarat policy; ensure timely payment after supply/installation/completion
- Documents: GST certificate, PAN, experience certificates, audited financial statements, OEM authorizations, BIS/type-test certificates
- Supplier capability: Must upload scanned DD proof and deliver hardware to buyer within 5 days of bid end/opening
- Warranty/Support: Escalation matrix for service support provided by Bidder/OEM
Key Specifications
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High Mast Lighting Tower, Octagonal design for small area
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LED Flood Lighting System, Version 2 (V2)
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Scope includes Supply, Installation, Testing and Commissioning
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Compliance with BIS certification and type-test certificates
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Delivery terms allow up to 25% quantity variation during contract
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Delivery period adjustments based on original period with minimum 30 days
Terms & Conditions
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EMD ₹15,000 and 3% of bid value via DD or online
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Turnover requirement: ₹10,00,000 average over last 3 years
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Delivery schedule and option clause enabling up to 25% quantity variation
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BIS/type-test certificates required with bid
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Supply, installation, testing and commissioning included
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Escalation matrix for service support must be provided
Important Clauses
Payment Terms
Not explicitly stated; payments aligned with Gujarat policy and contract terms, subject to successful delivery and commissioning.
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not specified in provided data; standard government procurement penalties may apply per contract terms.
Bidder Eligibility
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Minimum average annual turnover ₹10,00,000 over the last 3 financial years
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BIS licence and type-test certificates for lighting products
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Experience in supply, installation, testing and commissioning of lighting towers or LED flood systems
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Ability to furnish EMD ₹15,000 via DD or online payment
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
20
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
394160
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Parmar Rajendrakumar Jorashangbhai | 394160,Taluka Panchayat Office Mandvi | Surat | Gujarat | 394160 | 5 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10000412.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing turnover for last 3 years
BIS licence and type-test certificates
OEM authorization (if applicable)
Experience certificates for similar lighting projects
Delivery/completion certificates for past deployments
EMD submission proof (DD or online payment receipt)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on high mast lighting tender in Mandvi Gujarat 2026
Bidders must meet eligibility: turnover ₹10 Lakh average, EMD ₹15,000, BIS/type-test certificates, GST/PAN, and experience in similar projects. Upload OEM certificates and ensure scope covers supply, installation, testing and commissioning. Delivery terms follow 25% variation policy; provide escalation matrix for service.
What documents are required for Mandvi lighting tender submission 2026
Submit GST certificate, PAN, audited financials or CA certificate, BIS licence, type-test certificates, OEM authorization if not manufacturer, experience certificates for past projects, and EMD proof (DD or online receipt). Include proof of turnover and delivery capability.
What are the technical specifications for LED flood lighting system V2 in this tender
The tender requests an LED Flood Lighting System Version 2 integrated with an octagonal high mast tower for small area. It requires BIS certification and type tests; scope includes supply, installation, testing and commissioning. Precise lumen output and height are not disclosed in available data.
What are the delivery terms for the Mandvi lighting project
Delivery period begins after the original delivery order date. If quantity increases by up to 25%, the extra time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
What standards and certifications are mandatory for bidders in Gujarat lighting tender
Mandatory BIS licence and type-test certificates for the lighting product. Additional product-specific approvals must be provided as prescribed in the bid document. OEM authorizations may be required if the bidder is not the manufacturer.
How is the EMD amount determined and paid for this procurement
EMD is ₹15,000, representing 3% of the estimated bid value (₹5,00,000). Payment can be made via Demand Draft in favor of the Taluka development officer Mandvi (S) or online, with scanned DD proof uploaded with the bid.
What is the anticipated scope of work beyond supply in this tender
The scope includes full installation, testing and commissioning of the High Mast Lighting Tower with LED flood system, plus required service support and escalation contacts. The bid must cover all cost components in the quoted price.
Where can bidders find the project location and delivery site details
Project location is Mandvi Taluka, Gujarat, under the Taluka Panchayat Mandvi. Bidder must ensure site readiness for installation and coordinate with local authorities for delivery, unloading, and safe installation within the contract period.