Coal Mines Provident Fund Organisation RO Water Treatment System Tender Nagpur Maharashtra 50+ LPH 2026
Bid Publish Date
29-Sep-2026, 6:35 pm
Bid End Date
09-Oct-2026, 7:00 pm
Value
₹2,00,000
Location
Progress
Tender Overview
The CMPFO (Coal Mines Provident Fund Organisation) in Nagpur, Maharashtra invites a bid for a Reverse Osmosis based Water Treatment System above 50 LPH capacity. The estimated contract value is ₹200,000. Scope includes Supply, Installation, Testing, Commissioning, Training of operators and statutory clearances if any. Unique terms include an option to modify quantity by up to 25%, with delivery timelines derived from the original delivery period. The vendor must establish or already possess a functional service centre in the state of the consignee, or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix are required. This tender emphasizes post-sales support and capacity to scale within the option period, with a focus on timely deployment and compliance to statutory needs.
Technical Specifications & Requirements
- Product category: Reverse Osmosis based Water Treatment System with capacity above 50 LPH.
- Scope: Supply, Installation, Testing, Commissioning, Training of operators and providing any required statutory clearances.
- Service support: Must have a Functional Service Centre in the State of the consignee; if not present, must establish within 30 days of award; payment released after submission of evidence.
- Customer support: Dedicated toll-free telephone line for service and an Escalation Matrix for service issues.
- Specifications note: No detailed technical specs are published in the available data; bidders should assume standard RO systems for municipal/industrial water treatment and confirm capacity, power requirements, and warranty during bid submission.
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% of bid quantity, with corresponding delivery time adjustments.
- Scope inclusion: Bid price must cover all costs for supply, installation, testing, commissioning, and operator training plus any statutory clearances required.
- Service commitments: Functional service centre in the state; if not present, establish within 30 days; payment contingent on documentary evidence.
- Support obligations: Dedicated toll-free service number and escalation matrix must be provided by the bidder/OEM.
- EMD/Security: Not specified in the available data; bidders should verify during bid submission and term checks.
Key Specifications
-
- Product/service: Reverse Osmosis based Water Treatment System
-
- Capacity: > 50 LPH
-
- Scope: Supply, Installation, Testing, Commissioning, Training
-
- Service centre: Functional in the State of consignee; establishment within 30 days if not present
-
- Support: Dedicated toll-free service number; Escalation Matrix
-
- Standards/Compliance: Not specified; confirm during bid with standard RO system norms
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- Delivery terms: Quantity can vary by up to 25%, with proportional delivery shifts
Terms & Conditions
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Option Clause: 25% quantity increase/decrease during contract and currency of contract
-
Payment: Release upon documentary evidence of functional service centre (state-wise) and other terms
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Delivery: Commencement from last date of original delivery order; extended timelines calculated with minimum 30 days
Important Clauses
Payment Terms
Payment to be released after submission of evidence of a Functional Service Centre and compliance with service commitments; further terms to be confirmed in ATC
Delivery Schedule
Delivery period aligned to original DO; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties/LD details not specified in provided data; bidders should verify ATC for LD percentage and triggers
Bidder Eligibility
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Must demonstrate capability to supply RO water treatment systems (>50 LPH) and complete installation
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Proven service infrastructure in at least one state, with established or to-be-established service centre within 30 days
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Dedicated toll-free support line and documented escalation matrix
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Compliance with option clause permitting 25% quantity variance
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Financial statements showing the bidder's financial capability to execute a ₹200,000 contract
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Reverse Osmosis based Water Treatment System above 50 LPH Capacity (V2) (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Nagpur
Delivery Pincodes
440014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashvini Ashok Madavi | 440014,Office of the Regional Commissioner, Coal Mines Provident Fund Organisation, Jaripatka | Nagpur | Maharashtra | 440014 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9964851.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar RO water treatment system projects
Financial statements (last 2-3 years)
EMD/Security deposit documents (if applicable)
Technical bid submission documents
OEM authorization/c-- isation documents (if applicable)
Evidence of functional service centre in the bidder's state or plan to establish within 30 days
Warranty/AMC terms and related support documents
Any statutory clearances or certifications required by CMPFO
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for CMPFO RO water treatment tender in Nagpur?
Bidders should submit the technical bid with supply, installation, testing, commissioning and training details, along with GST, PAN, experience certificates and financial statements. Ensure a functional service centre in Maharashtra or plan to establish within 30 days of award; provide toll-free service contact and escalation matrix in the bid.
What documents are required for CMPFO RO tender in Nagpur?
Required documents include GST registration, PAN, experience certificates for similar RO systems, last 2-3 years financial statements, OEM authorizations if applicable, technical bid, EMD documentation (if applicable), and evidence of a functional service centre or establishment plan within 30 days of award.
What is the delivery period and option clause for CMPFO RO tender?
The tender allows up to 25% quantity variation during contract. Delivery periods adjust from the last date of the original DO; extended time is calculated as (increased quantity/original quantity) × original period, minimum 30 days; ensure compliance with this in scheduling.
What are the service requirements for post-award support?
Bidders must provide a dedicated toll-free service line and an escalation matrix. A functional service centre in the consignee's state is required, or establishment within 30 days of award, with service support documented and available for the contract term.
What is the estimated contract value for the CMPFO RO tender?
The estimated value published is ₹200,000. Bidders should confirm the final value during contract discussions, accounting for any quantity adjustments under the option clause and potential installation/commissioning costs.
Are there any specific standards or certifications required for the RO system?
Specific RO system standards are not listed in the available data; bidders should confirm required certifications during ATC. Ensure the system meets typical RO norms and submit any applicable OEM certifications and compliance documents with the bid.
What is the geographic scope for CMPFO tender service support?
Service centre must be in the state of the consignee (Maharashtra). If not present at bid time, the bidder must establish one within 30 days of contract award, enabling on-site servicing and timely support.
When will payments be released for CMPFO RO tender?
Payment is contingent on documentary evidence of having a functional service centre and compliance with service terms; the ATC may specify additional milestones, ensure your submission includes all required evidentiary documents.