Department Of Sports & Youth Affairs Haryana Volleyball Equipment Tender Panchkula 2026 IS 417 IS 3345
Progress
Key Highlights
- • IS 417 (Q4) - Volleyball (V3) conformance requirement
- • IS 3345 (Q3) - Nets (V2) conformance requirement
- • V2/V3 product categories: Antennae, Poles, Nets
- • EMD ₹2,00,000; payment via DD or online as per ATC
- • Panchkula, Haryana location; department: Departments of Sports & Youth Affairs
- • Option clause allows ±25% quantity variation during contract
- • Delivery timing tied to last original delivery order date; minimum 30 days for extended delivery
- • DD submission and hard-copy delivery timelines: 5 days (pre-bid) and 15 days (post-award)
Tender Overview
The Department of Sports & Youth Affairs, Haryana, based in Panchkula (133301), invites bids for the supply of Volleyball equipment including nets, antennae, and poles conforming to IS 417 (Q4), IS 3345 (Q3), and related V2/V3 specifications. Estimated value is ₹89,85,000 with an EMD of ₹2,00,000. Order quantity may adjust up to ±25%, with delivery timing linked to the last delivery order date. The contract covers only the supply of goods, not services, and requires compliance with the purchaser’s option clause. Unique clause: the purchaser retains scope to modify quantities within defined limits during the contract period. This tender targets suppliers capable of providing compliant volleyball infrastructure to Haryana sports programs.
Technical Specifications & Requirements
- Product scope includes Volleyball (V3) conforming to IS 417 (Q4), Volleyball Net (V2) conforming to IS 3345 (Q3), Volleyball Antennae (V2) (Q3), and Volleyball Pole (V2) (Q3).
- Estimated value: ₹89,85,000; EMD: ₹2,00,000.
- Quality/compliance references: IS 417 and IS 3345 standards with respective quality levels (Q3/Q4).
- The scope is strictly the supply of goods; no installation or maintenance is specified.
- Payment/delivery terms rely on the purchaser’s option clause and DD-based EMD/PBG options as per ATC.
- The lack of a BOQ indicates itemized quantities are not disclosed in the provided data; bidders should anticipate standard bulk volleyball equipment kits.
Terms, Conditions & Eligibility
- EMD: ₹2,00,000; allowed via Account Payee Demand Draft payable to Director Department of Sports and Youth Affairs, Panchkula; scanned DD copy must accompany bid; hard copy to be delivered within 5 days of bid end/opening.
- Performance Security: can be submitted as DD in favor of the same authority; or as PBG as per GeM GTC; scanned DD copy may substitute PBG post-award; original DD hard copy must reach within 15 days of award.
- Scope: bid price to include all costs for the supply of goods; no services included.
- Delivery period: governed by option clause; delivery starts from the last date of original delivery order; additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days; extension possible up to original delivery period.
- No BOQ provided; bidders must align with IS 417/IS 3345 conformance and supplier capabilities for bulk volleyball equipment.
Key Specifications
-
Volleyball equipment categories: Volleyball (V3) IS 417 (Q4) conforming
-
Net category: Volleyball Net (V2) IS 3345 (Q3) conforming
-
Antennae: Volleyball Antennae (V2) Q3 compliant
-
Poles: Volleyball Pole (V2) Q3 compliant
-
Estimated contract value: ₹89,85,000; EMD: ₹2,00,000
-
Delivery/quantity flexibility: ±25% as per option clause
-
No installation/maintenance scope; supply-only contract
Terms & Conditions
-
EMD and DD-based payment options; PBG alternative
-
25% quantity variance allowed; delivery computation rules
-
IS 417/IS 3345 compliance mandatory for all items
Important Clauses
Payment Terms
EMD via DD; post-award DD can substitute PBG; payment terms aligned with GeM/ATC
Delivery Schedule
Delivery starts after last delivery order date; option-triggered extension uses a calculation formula with minimum 30 days
Penalties/Liquidated Damages
Penalty details not explicitly stated; extension and delivery obligations implied by option clause
Bidder Eligibility
-
Bidder must demonstrate experience in supplying IS 417/IS 3345 compliant volleyball equipment
-
Sufficient financial capacity to handle a ~₹89.85 Lakh contract
-
Compliance with GST, PAN, and mandatory submission documents
Tender Data
Bid Details
Quantity
8300
Category
Volleyball (V3) Conforming to IS 417
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4492
OEM Avg. Turnover
359
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Volleyball (V3) Conforming to IS 417 (Q4) , Volleyball Net (V2) Conforming to IS 3345 (Q3) , Volleyball Antennae (V2) (Q3) , Volleyball Pole (V2) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134112
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satbir Singh | 134112,Khel Bhawan, Tau Devi Lal Sports Complex, Sector- 3,Panchkula | Panchkula | Haryana | 134112 | 8000 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10017583.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar volleyball equipment supply
Financial statements (turnover evidence as required)
EMD submission document (DD) and scanned copy
Technical bid documents demonstrating IS 417/IS 3345 compliance
OEM authorization or approvals (if bidding on behalf of manufacturer)
Any other documents requested in ATC/Terms and Conditions
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the volleyball equipment tender in Panchkula Haryana 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD in ₹2,00,000 via Account Payee Demand Draft payable to Director Department of Sports and Youth Affairs, Panchkula. Include IS 417 and IS 3345 compliant proofs, and upload DD proof with the bid. Ensure hard copy reaches within 5 days after bid end date and post-award DD delivered within 15 days.
What documents are required for IS 417 volleyball equipment tender in Haryana?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof (DD), technical compliance certificates showing IS 417/IS 3345 conformity, and OEM authorizations if bidding on behalf of a manufacturer. Upload scanned copies with bid submission and send hard copies as directed.
What are the IS standards for this Haryana volleyball tender?
Bidders must supply items conforming to IS 417 (Volleyball) Q4 for the ball setup and IS 3345 (Volleyball Net) Q3 for nets. Antennae and poles must meet V2 specifications with Q3 quality. Equipment must be ISI/IS standards compliant as stated in the tender terms.
What is the EMD and 25% quantity variation in this tender?
EMD is ₹2,00,000. The purchaser may increase or decrease the bid quantity by up to 25%, and extend delivery within the same contracted rates. The extended delivery time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the delivery and payment terms for the Haryana volleyball supply?
Delivery is governed by the option clause and starts from the last date of the original delivery order. Payment terms align with the ATC; DD-based EMD and post-award DD can substitute PBG. Hard copies of DD must reach within 15 days post-award for the security to be finalized; delivery schedule will consider the extended period as permitted.
Where can vendors verify IS 417 and IS 3345 compliance for this bid?
Vendors should reference the tender ATC and the IS standards cited: IS 417 (Q4) for volleyball equipment and IS 3345 (Q3) for nets. Ensure product samples and certificates match these standards before submission; include official ISI/ISO training or supplier certifications if available.