GEM

Directorate Of Employment & Training Gujarat Online UPS 10 KVA with Battery IS 16242 Part 1 Tender 2025 Surat

Bid Publish Date

13-Dec-2025, 7:12 pm

Bid End Date

03-Jan-2026, 4:00 pm

Location

SURAT , GUJARAT

Progress

Issue13-Dec-2025, 7:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

BATTERY UPS ATM GLUCOMETER

Tender Overview

The Directorate Of Employment & Training (Labour & Employment Department Gujarat) invites bids for a 10 KVA online UPS with battery, conforming to IS 16242 Part 1. Location: Surat, Gujarat 394101. Estimated value and EMD are not disclosed; delivery timing aligns with the option clause allowing up to 25% quantity variation and extended delivery periods. The tender emphasizes post-award service with dedicated engineers, SLA-based warranty support, and GST compliance guidance. Key differentiators include IS 16242 conformity and a structured penalty mechanism for delayed service.

Technical Specifications & Requirements

  • Product/category: Online UPS (10 KVA) with battery meeting IS 16242 Part 1 standards
  • No explicit BOQ items available; scope appears limited to UPS procurement and after-sales service
  • Compliance indicators: supplier must ensure timely servicing within 15 days of defect notification; penalties of 0.5% of unit price per week for delays (cumulative up to 10% of contract value)
  • Warranty and service: dedicated technical personnel deployed for warranty period; adherence to SLA in bid terms
  • GST guidance: bidder to verify GST applicability; GST invoice and portal payment screenshots required
  • Delivery terms: quantity flexibility up to 25% during contract, with delivery time adjustments as specified in option clause
  • Certifications: per IS 16242 Part 1 requirement; OEM authorizations may be necessary for bid eligibility
  • Payment: governed by schedule in bid terms; banks and PBG not specified in data provided

Terms, Conditions & Eligibility

  • EMD amount not disclosed; bidders must review terms at submission and provide security as applicable
  • Financial health: bidders should avoid liquidation or similar proceedings; upload an undertaking
  • Warranty SLA: service within 15 days; penalty of 0.5% per week; maximum cumulative penalty 10%
  • GST: bidders responsible for applicable GST; invoice and GST portal confirmation required
  • Documentation: ensure submission of all certificates and documents sought in bid, ATC, and corrigendum
  • Delivery clause: option to increase quantity by 25%; delivery period adjustments apply per clause
  • Post-award obligations: dedicated service personnel and timely rectification during warranty
  • Compliance: bidders must meet all terms and conditions to avoid rejection

Important Clauses

Payment Terms

Payment terms governed by GeM bid terms; GST invoice and payment portal submission required

Delivery Schedule

Delivery period may be extended with option clause; 25% quantity variation permissible

Penalties/Liquidated Damages

0.5% weekly penalty for warranty defects beyond 15 days; maximum 10% of total contract value

Bidder Eligibility

  • Not under liquidation or court receivership

  • Not bankrupt and able to provide an undertaking

  • GST-compliant bidder and able to furnish GST-related documents

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit document

6

Technical bid documents

7

OEM authorization / dealership certificates

8

Any certificates as sought in Bid Document, ATC and Corrigendum

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for IS 16242 UPS tender in Surat Gujarat 2025

Bidders must meet eligibility criteria, submit GST and PAN, provide OEM authorizations, and comply with IS 16242 Part 1. Include financial statements and EMD as per terms. Ensure GST invoice readiness and post-award service commitments; delivery terms allow up to 25% variation.

What documents are required for Surat UPS tender submission

Required documents include GST registration, PAN, experience certificates, financial statements, EMD/security deposit proof, technical bid, OEM authorization, and any bid-specific certificates. Ensure compliance with ATC and corrigendum; upload scanned GST invoice as part of invoicing process.

What are the warranty and service SLA requirements for the UPS

Warranty requires timely service within 15 days of defect notification. Penalty of 0.5% of unit price per week applies, capped at 10% of contract value. The seller must deploy dedicated engineers for warranty support and adhere to SLA terms in the bid.

What is the delivery flexibility allowed under this UPS tender

The purchaser may increase quantity up to 25% during contract or currency, with delivery time calculated via (increased quantity/original quantity) × original delivery period, minimum 30 days, and possible extension to the original delivery period.

How to verify GST compliance for the Surat UPS procurement

Bidder must determine applicable GST; GST reimbursement follows actuals or applicable rates (whichever is lower). Upload GST portal verification screenshots with invoice during GeM portal submission and ensure GST invoicing aligns with prescribed formats.

What standards must the 10 KVA UPS meet for this bid

UPS must conform to IS 16242 Part 1 standard for online UPS with battery. OEM authorizations may be required, and certificates must be uploaded per bid terms. Ensure IS 16242 compliance in technical bid to qualify.

What happens if a bidder faces delay in service during warranty

Delay beyond 15 days triggers a penalty of 0.5% of unit price per week, capped at 10% of contract value. Penalties may be recovered from the Performance Security or directly via refund/adjustment as per purchaser rules.

What is the geographic scope of this tender in Gujarat

The procurement location is Surat, Gujarat 394101, for the Directorate Of Employment & Training under Labour & Employment Department Gujarat. The bid targets supply and post-sales service for a 10 KVA UPS with battery conforming to IS 16242 Part 1.

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