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GEM

Gujarat Postal Circle Franking Machine Tender 04 Digital High Speed Remotely Managed 2026

Bid Publish Date

20-Feb-2026, 3:12 pm

Bid End Date

13-Mar-2026, 4:00 pm

EMD

₹1,00,000

Value

₹20,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue20-Feb-2026, 3:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Rigorous OEM authorization requirement with explicit Manufacturer Authorization documentation
  • • Malicious Code Certificate to certify absence of embedded malware in hardware/software
  • • Remote management capability explicitly required for high-speed franking machines
  • • Service availability: local service office required within the consignee state
  • • 25% contract quantity/duration flexibility allowed; pre/post issuance amendments
  • • Strict eligibility: no liquidation/bankruptcy; 3-year residual market life for offered products
  • • Delivery/Installation sites: BPC Sahibaug, BPC Gandhinagar, BD Cell Ahmedabad
  • • EMD amount and estimated contract value clearly specified
  • • No BOQ items; focus on procurement of complete digital franking solution

Categories 2

SERVICES MACHINE

Tender Overview

Organization: Gujarat Postal Circle Department Of Posts; Product/Service: digital enabled high speed remotely managed franking machines; Quantity: 04 units; Estimated Value: ₹2,000,000; EMD: ₹100,000; Location: Ahmedabad, Gujarat with delivery/installation at BPC Sahibaug, Gandhinagar, and BD Cell Ahmedabad. Bidder must accommodate a ±25% change in contract quantity or duration at issue and post-issuance. Key differentiator includes remote management capabilities and installation across multiple facilities within the state. Unique clause on service availability and OEM authorization emphasized.

Technical Specifications & Requirements

  • Product category: digital franking machines with remote management capability; no BOQ items available.
  • Delivery/Installation: at BPC Sahibaug (Ahmedabad), BPC Gandhinagar, and BD Cell Ahmedabad; installation and commissioning covered where applicable.
  • Compliance & Certificates: Malicious Code Certificate; Manufacturer Authorization from OEM; service presence in the consignee state. Hardware/software must be free of embedded malware and compliant with buyer terms.
  • Vendor prerequisites: not under liquidation; not end-of-life per OEM; office of service provider located within the state; authorized distributor/Service Provider with OEM details.
  • Financials: EMD ₹100,000; estimated contract value ₹2,000,000; 25% quantity/duration amendment allowed pre/post contract issuance.

Terms, Conditions & Eligibility

  • EMD: ₹100,000; payment terms to be defined in contract.
  • Experience & Financial Health: bidder must not be undergoing liquidation or bankruptcy; provide undertaking. Ensure three years residual market life for offered products; not declared end-of-life by OEM.
  • Delivery & Installation: on-site deployment at specified Gujarat locations; ensure remote management setup and ongoing service support within the state.
  • Compliance: include Malicious Code Certificate; OEM manufacturer authorization; non-sub-contracting without buyer consent; liability remains with seller and any sub-contractor.
  • Warranty/Support: service office within the state; ensure post-installation support as per terms; penalties or LD details to be clarified in final contract.

Key Specifications

  • Product: digital enabled high speed remotely managed franking machine

  • Quantity: 04 units

  • Estimated value: ₹2,000,000

  • EMD: ₹100,000

  • Delivery/Installation: BPC Sahibaug, Ahmedabad; Gandhinagar; BD Cell Ahmedabad

  • Compliance: Malicious Code Certificate; OEM Manufacturer Authorization

  • Service: Office of service provider located in state of consignee

  • Warranty/Support: to be defined in contract; post-installation service implied

Terms & Conditions

  • EMD amount and submission method

  • 25% quantity/duration variation allowed

  • OEM authorization and malware-free certification required

  • Delivery locations within Gujarat and on-site installation

  • Service office must be Gujarat-based

Important Clauses

Payment Terms

EMD ₹100,000; payment terms to be specified in final contract

Delivery Schedule

Delivery/installation across specified Gujarat sites; exact dates to be provided at contract stage

Penalties/Liquidated Damages

Penalty details to be outlined in contract; LDs typically apply for delays or non-performance

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Not end-of-life of offered product per OEM within 3 years residual market life

  • Manufacturer Authorization from OEM for equipment supply

Documents 11

GeM-Bidding-9011108.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar franking/printing equipment supply

4

Financial statements demonstrating financial stability

5

EMD submission proof (₹100,000) via DD/online

6

Technical bid documents evidencing remote management capability

7

OEM authorization or Manufacturer Authorization from the equipment brand

8

Malicious Code Certificate documentation

9

Service provider office proof located in Gujarat

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the franking machine tender in Ahmedabad Gujarat 2026?

Bidders should submit all mandatory documents (GST, PAN, experience certificates, financial statements, EMD ₹100,000) along with OEM authorization and Malicious Code Certificate. Ensure the equipment is not end-of-life per OEM, and provide Gujarat-based service capability. Delivery addresses include BPC Sahibaug, Gandhinagar, and BD Cell Ahmedabad.

What documents are required for the Gujarat Postal Circle bid 04 machines?

Required documents include GST certificate, PAN, experience certificates of similar supply, latest financial statements, EMD receipt of ₹100,000, OEM authorization, Malicious Code Certificate, and proof of Gujarat-based service presence. Ensure all documents are current and properly notarized where needed.

What are the technical specifications for the franking machines in this tender?

The tender specifies digital enabled high speed remotely managed franking machines; no BOQ items are listed. Emphasis is on remote management capability, malware-free hardware/software, and OEM authorization. Exact speed, throughput, and interface specifications will be defined during contract finalization.

What is the EMD amount and its payment method for this bid?

EMD is ₹100,000. Submission methods typically include online payment or demand draft; verify the exact mechanism in the final tender documents. Ensure the EMD is valid through the bid submission and is refundable as per standard terms if not selected.

When is delivery expected for the franking machines in Gujarat locations?

Delivery/installation must be completed at BPC Sahibaug, BPC Gandhinagar, and BD Cell Ahmedabad as per contract terms. Final delivery schedule will be issued with the purchase order; bidders should be prepared for on-site installation and commissioning where applicable.

What certifications are required to participate in the Gujarat Postal Circle tender?

Mandatory certifications include Manufacturer Authorization from the OEM and Malicious Code Certificate ensuring no embedded malware. Bidders must also provide service capability proof with a Gujarat-based service office as part of the bid.

What are the contract quantity rules for this tender in Gujarat?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue, and post-issuance adjustments remain capped at 25%. Bidders must accept revised quantities or durations without dispute.

What is the scope of service availability for the franking machines in Gujarat?

An in-state service provider office is required to support the equipment; the bidder must prove local service presence in Gujarat to ensure timely maintenance and technical support post-installation.