Tender for A3 Multi-Function Color Laser Printer & 5-Year Managed Printing Service in GIFT SEZ
Bid Publish Date
07-Aug-2026, 11:30 am
Bid End Date
21-Aug-2026, 9:30 am
Location
Progress
This government tender offers a unique opportunity for IT hardware suppliers and service providers to supply and support an A3 Multi-Function Color Laser Printer along with a 5-year Managed Printing Service at the GIFT Special Economic Zone (SEZ). Managed by Gujarat International Finance Tec-City Company Limited, the project aims to enhance the city's IT infrastructure, supporting urban development and financial growth. The tender emphasizes transparency, technical excellence, and long-term support, with a clear procurement process and strict deadlines. Bidders must demonstrate technical and financial capability, submit all required documents, and adhere to the specified timelines to be considered. This project is ideal for experienced vendors in large-scale government IT projects seeking to contribute to Gujarat's urban and financial development initiatives.
Scope Of Work
The scope of work includes:
- Supply, installation, and commissioning of one A3 Size Multi-Function Color Laser Printer capable of high-volume printing, scanning, copying, and faxing.
- Provision of a comprehensive 5-year Managed Printing Service, including maintenance, consumables, and support.
- Ensuring compatibility with existing IT infrastructure within GIFT SEZ.
- Training and handover to designated GIFT City personnel.
- Adherence to technical specifications outlined in the tender documents.
The process involves:
- Bid submission through the official portal before the deadline.
- Technical evaluation based on submitted documentation.
- Financial evaluation of the bid proposals.
- Contract award to the successful bidder.
| Key Deliverables | Specifications |
|---|---|
| Printer Type | Multi-Function Color Laser Printer |
| Size | A3 |
| Service Duration | 5 Years |
| Maintenance | Included in the bid |
Technical Specifications
The selected printer must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Printer Type | Color Laser Multi-Function |
| Paper Size | A3 |
| Print Speed | Minimum 30 pages per minute |
| Connectivity | Ethernet, USB, Wi-Fi |
| Duty Cycle | Minimum 50,000 pages/month |
| Supported Formats | PDF, JPEG, TIFF, DOCX |
The process involves:
- Verification of technical compliance against specifications.
- Testing during installation.
- Training on operation and maintenance.
Financial Requirements
The bid should include a detailed cost breakdown:
| Cost Component | Details |
|---|---|
| Printer Cost | Inclusive of all hardware components |
| Service Charges | Annual maintenance and support fees |
| Consumables | Toner, cartridges, and other supplies |
| Total Estimated Cost | Based on the scope and duration |
Payment terms:
- 30% advance upon contract signing.
- Remaining payments linked to milestones or quarterly support periods.
- Final payment after successful completion and acceptance.
The estimated value range for this project is between INR 10,00,000 to INR 15,00,000, inclusive of all costs.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹500
Contract Form
Fixed-rate
Completion Period
04 Weeks
Currency Type
Single
Bid Submission Start
07-08-2026 17:00:00
Document Download End
21-08-2026 12:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
IT - Procurement of IT related h/w
Authority & Contact
Officer Inviting Bids
The General Manager (P&C)
Bid Opening Authority
General Manager (P&C) , Gujarat International Finance Tec-City Company Limited
Address
GIFT House, Block-12, Road 1-D, Zone-I GIFT City, Taluka & District Gandhinagar -382050
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Bid document_Printer.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
21-08-2026 15:30
21-08-2026 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attached scan copy of Tender Fee Detail
RequiredKindly Attached scan copy of EMD Detail
RequiredStage - Technical Stage
Documents supporting to Technical Eligibility Criteria
RequiredDocuments supporting to Financial Eligibility Criteria
RequiredSigned Bid document, Pre-Bid Clarification and Addendum
RequiredBidder company credentials GST, PAN, Cancelled cheque, MOA, AOA
RequiredCompany Profile
RequiredFormats mentioned in Bid document
RequiredOther documents, if any
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid digital certificates as per the Information Technology Act-2000.
- ✓ Must submit all required documents including Tender Fee, EMD, Company Credentials, GST, PAN, MOA, AOA, and Company Profile.
- ✓ Proven experience in supplying and supporting large-scale IT hardware for government or corporate projects.
- ✓ Financial stability with minimum turnover as specified in the detailed tender document.
- ✓ Technical capability to support the scope of work.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects in the last 5 years |
| Financial Turnover | Minimum turnover of INR 50 lakh annually |
| Certifications | Valid Digital Certificates, ISO certifications (if applicable) |
Note: All documents must be valid, authentic, and submitted in the prescribed format.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply, installation, and 5-year maintenance of an A3 Size Multi-Function Color Laser Printer at GIFT SEZ, along with comprehensive support services. The project aims to enhance IT infrastructure within the GIFT City, supporting urban development and financial services.
Who can participate in this tender?
Eligible bidders include IT hardware suppliers, system integrators, and service providers with proven experience in large-scale government or corporate projects. Bidders must meet technical and financial eligibility criteria, including valid digital certificates and relevant certifications.
What are the key dates and deadlines?
The bid submission starts on 07-08-2026 at 17:00 and closes on 21-08-2026 at 15:00. Technical evaluations will occur immediately after, with the contract award notified subsequently. All deadlines are strict; late submissions will be rejected.
What are the technical specifications required for the printer?
The printer must support A3 color laser printing, with a minimum speed of 30 pages per minute, Ethernet, USB, and Wi-Fi connectivity, and a monthly duty cycle of at least 50,000 pages. It should support common formats like PDF, JPEG, TIFF, and DOCX.
How is the bidding process conducted?
Bidders must download the tender document, attend any scheduled pre-bid meetings, and submit their technical and financial bids electronically via the official portal before the deadline. Bids will undergo technical and financial evaluation, with the final award based on compliance and best value.