Tender for Air Conditioning System Installation at Sardar Patel University Auditorium
Progress
This government tender offers an exclusive opportunity for experienced HVAC contractors and service providers to supply and install a modern Air Conditioning System at Sardar Patel University, Vallabh Vidyanagar. The project involves Supply, Installation, Testing, and Commissioning (SITC) of a high-efficiency cooling system in the university's auditorium, enhancing the academic environment. With an estimated project value of INR 18,00,000, the tender emphasizes quality, timely delivery, and adherence to technical standards. Open to qualified firms with proven experience in large institutional HVAC projects, this tender provides a platform to contribute to a prestigious government educational institution. The process involves detailed evaluation stages, with comprehensive documentation and transparent procedures. Bidders are encouraged to participate early, ensuring compliance with deadlines and submission requirements. This opportunity aligns with government initiatives to upgrade educational infrastructure and promote sustainable, energy-efficient solutions in Gujarat.
Scope Of Work
The scope of work includes:
- Supplying all necessary materials, equipment, and accessories for the air conditioning system.
- Installing the HVAC system as per the approved technical specifications and drawings.
- Testing the installed system for proper operation and efficiency.
- Commissioning the system and providing training to university staff.
- Ensuring compliance with safety and environmental standards.
Key deliverables:
- Complete HVAC system installation at the specified auditorium.
- Functional testing and quality assurance.
- Operation and maintenance manuals.
The process involves:
- Receiving and opening bids.
- Technical evaluation based on compliance and quality.
- Commercial evaluation considering bid price.
- Final bid award to the successful bidder.
| Technical Specifications | Details |
|---|---|
| Cooling Capacity | As per auditorium size |
| Energy Efficiency | Minimum BEE star rating |
| System Type | Split/central air conditioning |
| Power Supply | 230V/50Hz |
All work must be completed within 30 days from the date of contract signing, with adherence to safety protocols and quality standards.
Technical Specifications
The HVAC system must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Cooling Capacity | Suitable for auditorium size, approx. 1000 sq. ft. |
| Power Supply | 230V, 50Hz, single-phase |
| Energy Efficiency | Minimum 3-star BEE rating |
| Noise Level | Less than 55 dB |
| Control System | Digital/automatic with remote access |
Sequential procedures for installation:
- Site inspection and assessment.
- Delivery of equipment and materials.
- Installation as per approved drawings.
- System testing and commissioning.
- Handover and training to university staff.
Financial Requirements
The estimated project cost is INR 18,00,000, inclusive of all taxes and duties. The payment schedule is as follows:
| Payment Stage | Percentage | Details |
|---|---|---|
| Upon Contract Signing | 20% | Advance payment after agreement |
| Mid-Installation | 40% | After installation completion |
| Final Acceptance | 40% | After successful testing and commissioning |
Bidders must submit bid security/deposit (EMD) of INR 36,000 along with their bid. The bid validity is 90 days from the bid submission deadline, and all payments are subject to applicable taxes and deductions as per government norms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
30 Days
Currency Type
Single
Bid Submission Start
14-10-2026 18:00:00
Document Download End
02-11-2026 17:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,00,000
Bid To RA
No
Item Category
Air Conditioner Services
Authority & Contact
Officer Inviting Bids
Registrar, Sardar Patel University
Bid Opening Authority
Registrar, Sardar Patel University
Address
Sardar Patel University, University Road, Vallabh Vidyanagar
Contact Details
[email protected]/9978620801
Authority Records
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Documents 1
SPU_Auditorium_HVAC_NProcure_Tender_Draft.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
05-11-2026 15:00
05-11-2026 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses for HVAC installation.
- ✓ Must possess relevant experience in government or large institutional HVAC projects.
- ✓ Should have a valid GST registration and PAN card.
- ✓ Must have completed at least 2 similar projects in the last 5 years.
- ✓ Financially sound with an average annual turnover of at least INR 50 lakhs in the past 3 years.
| Qualification Requirements | Details |
|---|---|
| Experience | Minimum 2 similar projects |
| Financial Turnover | INR 50 lakhs/year |
| Certifications | ISO 9001 or equivalent |
| Technical Capability | Proven technical expertise in HVAC systems |
Note: Bidders must submit all supporting documents as proof of eligibility along with their bid submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 02-11-2026 at 17:00 hours. Bidders must upload all required documents and bids before this deadline to be considered.
What documents are required to participate in this tender?
Participants must submit the Tender Fee, EMD (Earnest Money Deposit), proof of experience, technical credentials, and supporting financial documents. Specific forms include the Tender Fee Form and EMD Fee Form, along with proof of eligibility and past project experience.
How will the evaluation of bids be conducted?
Bids will undergo technical and financial evaluation. The technical assessment considers experience, technical compliance, and certifications, accounting for 40% of the score. Financial bids are evaluated for cost-effectiveness, contributing 30% to the total score. The highest-scoring eligible bid will be awarded the contract.
Can I attend the bid opening physically?
No, all bid submissions and opening processes are conducted electronically via the e-Procurement portal. However, bidders can attend the bid opening if invited and are encouraged to participate for transparency.
What technical standards must the HVAC system meet?
The HVAC system must meet the following standards:
- Cooling Capacity suitable for the auditorium size
- Energy Efficiency minimum 3-star BEE rating
- Noise Level below 55 dB
- Control System with digital and remote access capabilities
These specifications ensure optimal performance, energy savings, and compliance with safety norms.