Tender for Annual Housekeeping Contract at ERDA Makarpura & Savli - Electrical R&D Services
Progress
This government tender offers a unique opportunity for experienced housekeeping service providers to bid for the annual contract at ERDA's Vadodara locations in Makarpura and Savli. The project involves comprehensive cleaning, waste management, and hygiene maintenance across government research facilities. Bidders must meet strict eligibility criteria, including technical experience, certification, and financial capacity. The tender emphasizes transparency, quality standards, and adherence to safety regulations. The contract duration aligns with the specified completion period, with a bid validity of 180 days. Interested companies specializing in facilities management and cleaning services are encouraged to participate, ensuring they submit all required documents via the official portal before the deadline. This opportunity is ideal for reputed service providers seeking to collaborate with a leading government organization in Gujarat, contributing to the maintenance of high standards in government research infrastructure.
Scope Of Work
The scope of work for this tender includes:
- Providing comprehensive housekeeping services at ERDA Makarpura & Savli locations.
- Daily cleaning of offices, laboratories, corridors, restrooms, and common areas.
- Waste collection, segregation, and disposal as per environmental guidelines.
- Maintenance of hygiene standards in all designated areas.
- Use of approved cleaning materials and equipment.
The process involves:
- Initial assessment and site inspection by the selected contractor.
- Preparation of a detailed work plan including schedules and resource allocation.
- Implementation of cleaning operations as per the agreed plan.
- Regular supervision and quality checks by ERDA representatives.
- Reporting and documentation of daily activities and issues.
| Specification | Details |
|---|---|
| Service Frequency | Daily, with additional services as required |
| Working hours | As per ERDA operational hours |
| Equipment & Materials | Contractor to provide, approved by ERDA |
| Penalty clauses | For non-compliance or substandard services |
The contractor must ensure compliance with all safety and environmental regulations and maintain records of all activities for audit purposes.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning Equipment | Approved, eco-friendly, and efficient |
| Cleaning Materials | Non-toxic, biodegradable, and approved by ERDA |
| Staff Qualification | Trained personnel with valid ID proof |
| Service Frequency | Daily cleaning, with emergency services as needed |
| Supervision | On-site supervisor to oversee daily operations |
The process involves:
- Inspection of the site by the contractor.
- Preparation of a detailed technical plan.
- Implementation of cleaning activities.
- Regular monitoring and reporting.
- Adherence to safety and environmental standards.
All technical procedures must align with the specifications detailed in the tender documents, ensuring high standards of hygiene and safety.
Financial Requirements
The total estimated budget for this contract ranges between INR 5,00,000 and INR 10,00,000, depending on scope and scale. The financial bid should include:
| Cost Component | Details |
|---|---|
| Basic Service Charges | As per scope |
| Additional Charges | Emergency or extra services |
| Taxes | Applicable GST and other taxes |
Payment terms are as follows:
- 30% advance upon contract signing
- 50% midway through the contract
- Remaining 20% after satisfactory completion and audit
Bidders must submit a detailed cost breakdown on their bid letterhead, signed and stamped, as part of the commercial bid submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Administration & Management
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
15-09-2026 18:00:00
Document Download End
23-10-2026 17:55:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
Krunal M. Kandoi
Bid Opening Authority
Krunal M. Kandoi
Address
ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION
Contact Details
7069004050 / [email protected]
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Documents 17
1.PIND-2627-01368 ABG Format.doc
TENDER_DOCUMENT
2.PIND-2627-01368 PBG Format.doc
TENDER_DOCUMENT
3.PIND-2627-01368 Commercial Deviation Format.xls
BOQ
4.PIND-2627-01368 Techncial Deviation Format.xls
BOQ
5.PIND-2627-01368 Vendor Detials.xls
BOQ
6.PIND-2627-01368 Letter of undertaking - Ethics.doc
TENDER_DOCUMENT
7.PIND-2627-01368 Undertaking from Contractor working.docx
TENDER_DOCUMENT
9.PIND-2627-01368 General Conditions of Contract.pdf
TENDER_DOCUMENT
10.PIND-2627-01368 Request For Quotation.pdf
TENDER_DOCUMENT
11.PIND-2627-01368 BOQs Makarpura and Savli.pdf
TENDER_DOCUMENT
12.PIND-2627-01368 Checklist Housekeeping tender.pdf
TENDER_DOCUMENT
13.PIND-2627-01368 Penalty for Not Obliged SOW.pdf
TENDER_DOCUMENT
14.PIND-2627-01368 Qualification Criteria.pdf
TENDER_DOCUMENT
15.PIND-2627-01368 SOW and terms and conditons Housekeeping.pdf
TENDER_DOCUMENT
16.PIND-2627-01368 SOW Roads Cleanings terms and conditons.pdf
TENDER_DOCUMENT
8.PIND-2627-01368 Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
17.PIND-2627-01277Bank Details for NEFT.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
23-10-2026 18:51
23-10-2026 19:00
Required Forms
TECHNICAL
Commercial Terms
User Defined Template-Standard
Technical Specification
User Defined Template-Standard
Technical bid confirmation
User Defined Template-Standard
Qualification Criteria
User Defined Template-Standard
COMMERCIAL
Commercial bid
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
PIND-2627-01368 ABG Format
RequiredPIND-2627-01368 PBG Format
RequiredPIND-2627-01368 Commercial Deviation Format
RequiredPIND-2627-01368 Technical Deviation Format
RequiredPIND-2627-01368 Vendor Detials
RequiredPIND-2627-01368 Letter of undertaking - Ethics
RequiredPIND-2627-01368 Undertaking from Contractor working
RequiredPIND-2627-01368 Commercial Terms and Conditions
RequiredPIND-2627-01368 General Conditions of Contract
RequiredPIND-2627-01368 Request For Quotation
RequiredPIND-2627-01368 BOQs Makarpura and Savli
RequiredPIND-2627-01368 Checklist Housekeeping tender
RequiredPIND-2627-01368 Penalty for Not Obliged SOW
RequiredPIND-2627-01368 Qualification Criteria
RequiredPIND-2627-01368 SOW and terms and conditons Housekeeping
RequiredPIND-2627-01368 SOW Roads Cleanings terms and conditons
RequiredStage - COMMERCIAL BID
Price BID on letter head with sign and stamp
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have experience in providing housekeeping services for government or reputed private organizations.
- ✓ Must submit all required technical documents, including:
- PIND-2627-01368 ABG Format
- PIND-2627-01368 PBG Format
- PIND-2627-01368 Commercial Deviation Format
- PIND-2627-01368 Technical Deviation Format
- Vendor Details
- Letter of undertaking - Ethics
- Undertaking from Contractor
- Commercial Terms and Conditions
- General Conditions of Contract
- Request For Quotation
- BOQs for Makarpura and Savli
- Housekeeping tender Checklist
- Penalty for Not Obliged SOW
- Qualification Criteria
- SOW and terms and conditions for Housekeeping and Roads Cleanings
- ✓ Must hold valid certification and license for providing such services.
- ✓ Financial capacity to execute the contract, with minimum turnover as specified in the qualification criteria.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience | At least 3 years in similar services |
| Financial Turnover | Minimum INR 10 lakhs in last financial year |
| Certification | Valid GST and Service Tax registration |
Note: All documents must be duly signed, stamped, and submitted before the deadline.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this housekeeping tender?
The scope includes daily cleaning of offices, laboratories, corridors, restrooms, waste management, and maintaining hygiene standards at ERDA Makarpura & Savli locations. The contractor must use approved eco-friendly materials and provide necessary equipment, ensuring compliance with safety and environmental standards.
What are the eligibility criteria for bidders?
Bidders must have at least 3 years of experience in similar services, a minimum annual turnover of INR 10 lakhs, valid GST and Service Tax registration, and submit all required technical documents including formats specified in the tender. Certification and prior experience are critical for eligibility.
How can I submit my bid?
Bids must be submitted electronically via the NPROCURE portal before the deadline of 25th September 2026. The process involves uploading technical and commercial documents in specified formats, ensuring all mandatory fields are completed. Physical submissions are not accepted.
What are the key evaluation factors?
Evaluation is based on technical competence (40%), financial proposal (30%), compliance with technical specifications (20%), and past performance (10%). Bidders must meet minimum technical scores to qualify for financial assessment.
What is the deadline for bid submission and evaluation?
The bid submission deadline is 25th September 2026 at 6:00 PM. Technical evaluation will be completed on the same day, with commercial evaluation following shortly after. The contract will be awarded by 26th September 2026.