Open Cooperatives NPROCURE

Tender for Annual Maintenance of Tetrapak UHT Milk Filling Machine at Dudhsagar Dairy, Mehsana

Bid Publish Date

10-Dec-2025, 10:00 am

Bid End Date

18-Dec-2025, 5:00 pm

Value

₹34,17,30,370

Location

MAHESANA , GUJARAT

Progress

Issue10-Dec-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,838

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 13

TECHNICAL SERVICES POTATO SERVICES DISPOSABLE CLINICAL WATER LEVEL RECORDER DAIRY PRODUCTS INTEGRATED CIRCUITS WHEAT FLOUR OTHER SERVICE MACHINE DRINKS AND ALCOHOLIC BEVERAGES CORRUGATED BOX MICROCENTRIFUGES

This government tender offers an exciting opportunity for experienced service providers to secure the Annual Maintenance Contract for Tetrapak UHT Milk Filling Machines at Dudhsagar Dairy, Mehsana. The project focuses on maintaining and repairing critical dairy processing equipment to ensure uninterrupted operations and compliance with safety standards. With a project value estimated at ₹341.73 Crores, the tender emphasizes technical expertise, timely service, and adherence to government procurement policies. Bidders must meet strict eligibility criteria, including submission of essential documents like PAN, GSTN, and technical certifications. The process involves multiple stages—Preliminary, Technical, and Commercial—with clear deadlines for bid submission and evaluation. This tender is ideal for companies specializing in dairy machinery maintenance, industrial services, and related sectors seeking government contracts in Gujarat. Participation offers a strategic opportunity to work with a leading dairy cooperative, contributing to the region's dairy industry growth and operational excellence.

Scope Of Work

The scope of work includes:

  • Regular preventive maintenance of Tetrapak UHT Milk Filling Machines and associated APS systems.
  • Troubleshooting and repair of mechanical and electronic components.
  • Calibration and testing of filling and sealing units to ensure compliance with safety standards.
  • Replacement of worn parts and consumables as per manufacturer specifications.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Initial assessment of machinery condition.
  2. Scheduled maintenance visits as per the work schedule.
  3. Unscheduled repairs in case of breakdowns.
  4. Final inspection and certification of machinery readiness.

The contractor shall provide all necessary tools, spare parts, and skilled personnel to execute the maintenance services efficiently. The work must adhere to the specifications outlined in the tender documents and manufacturer guidelines.

Parameter Specification
Machine Type Tetrapak UHT Milk Filling Machine
System Aseptic Packaging System (APS)
Maintenance Frequency As per schedule or breakdowns
Response Time Within 24 hours for breakdowns
Work Duration As per project completion period

All work must be completed within the stipulated time frame, ensuring minimal disruption to dairy operations.

Technical Specifications

The selected vendor must demonstrate technical capability to handle Tetrapak UHT Milk Filling Machines with specifications including:

Parameter Requirement
Machine Model Tetrapak APS Series
Power Supply 220V, 50Hz, 3-phase
Maintenance Tools Manufacturer-approved tools and spare parts
Response Time Within 24 hours for breakdowns
Certification Technical staff must hold relevant certifications

The process involves:

  • Conducting initial technical assessment.
  • Performing scheduled preventive maintenance.
  • Troubleshooting and quick repairs.
  • Ensuring compliance with safety and hygiene standards.

All technical activities must be documented, and reports submitted as per the project guidelines.

Financial Requirements

The estimated contract value is approximately ₹341.73 Crores. The financial bid should include a detailed breakdown of costs related to labor, spare parts, and miscellaneous expenses. Payment terms are structured as:

  • 50% advance upon contract signing.
  • Remaining 50% after completion of scheduled maintenance milestones.
  • Payments will be processed against approved invoices and work completion certificates.
Cost Component Estimated Cost (₹)
Preventive Maintenance 40%
Repair & Replacement 35%
Spare Parts 15%
Miscellaneous 10%

Bidders must submit their financial proposals in the prescribed format through the online portal, ensuring transparency and compliance with the tender guidelines.

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Eligibility Criteria

✓ Must have a valid PAN and GSTN registration.
✓ Must provide a copy of firm registration certificate.
✓ Submission of Tender Fee Receipt and EMD Receipt is mandatory.
✓ Registration on Dudhsagar Dairy Purchase Portal: https://dudhsagar.nprocure.com.
✓ Experience in maintaining dairy machinery or similar industrial equipment.
✓ Proven track record with at least 3 similar projects completed in the last 5 years.

Financial & Qualification Criteria Details
Minimum Turnover ₹50 Crores annually for the last 3 years
Technical Experience At least 2 years in dairy machinery maintenance
Certification Valid ISO or equivalent certifications preferred
Legal Compliance No blacklisting or legal disputes with government agencies

Important: Bidders must submit all required documents in the specified formats and ensure compliance with the eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

19-12-2025 10:00

2. Technical Stage

19-12-2025 10:10

3. Commercial Stage

19-12-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 3

User Defined Template-Standard

Required

Work Experience Details-DSD-APS Filling M/c AMC

User Defined Template-Standard

Required

Commercial

PRICE BID - DSD-APS Filling M/c AMC

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Copy of Firms Registration

Required
4

Tender Fee Receipt

Required
5

EMD Receipt

Required
6

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

Required
4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

Required
7

Manufacturer Authorization Certificate (if applicable)

Required
8

Site Visit Certificate

Required
9

Product Leaflet (if applicable)

10

Tentative Work execution schedule / delivery schedule

Required
11

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves annual maintenance of Tetrapak UHT Milk Filling Machines at Dudhsagar Dairy, including preventive maintenance, troubleshooting, repairs, calibration, and documentation to ensure continuous dairy processing operations.

Who is eligible to bid for this tender?

Eligible bidders must have valid PAN, GSTN, firm registration, and relevant technical experience in dairy machinery maintenance. They should also meet financial criteria, hold necessary certifications, and not be blacklisted by government agencies.

What are the key deadlines for submitting bids?

The bid submission window opens on 10-12-2025 at 10:00 AM and closes on 18-12-2025 at 5:00 PM. Bidders must submit all required documents online before the deadline to qualify for evaluation.

How can I participate in the online bidding process?

Bidders must register on the Dudhsagar Dairy procurement portal at https://dudhsagar.nprocure.com, download tender documents, attend pre-bid meetings if required, and upload their technical and financial bids before the stipulated deadlines. Support is available through vendor training sessions.

What criteria will be used to evaluate bids?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), compliance with technical specifications (10%), and past performance (10%). A minimum of 70% in technical evaluation is required for qualification.