Custom Bid for Services - AMC of Audio Visual Equipment for sound and Projection System
Indian Navy
KANNUR, KERALA
Posted:
9 December 2024
Closed:
30 December 2024
GEM
Open State Governments & UT NPROCURE
Tender Notice for Audio Visual Equipment Procurement by Pandit Deendayal Energy University
Bid Publish Date
09-Jun-2026, 3:00 pm
Bid End Date
22-Jun-2026, 6:00 pm
Location
Progress
Issue09-Jun-2026, 3:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
Pandit Deendayal Energy University (PDEU) is inviting bids for the procurement of high-quality Audio Visual Equipment to upgrade its educational and conference facilities. This government tender, managed by the PDEU Purchase Cell in Gandhinagar, Gujarat, offers an excellent opportunity for AV equipment suppliers and service providers to collaborate with a reputed academic institution. The project involves supplying, installing, and commissioning advanced AV systems, including 4K projectors, wireless microphones, and automated control systems, ensuring enhanced learning and presentation environments. The tender process is open, with clear eligibility criteria, technical specifications, and evaluation methods. Bidders must adhere to deadlines, submit comprehensive documentation, and meet quality standards. This procurement aligns with government initiatives to modernize educational infrastructure and promote technological advancement in the state of Gujarat. Interested companies specializing in AV technology, installation, and maintenance are encouraged to participate in this transparent and competitive bidding process to secure a significant government contract.
Scope Of Work
The scope of work involves the supply, installation, and commissioning of Audio Visual Equipment as specified in the tender document. Key deliverables include:
- Supply of high-definition projectors, screens, microphones, speakers, and control systems.
- Installation of AV systems in designated university auditoriums, classrooms, and conference halls.
- Testing and commissioning of all equipment to ensure optimal performance.
- Providing training and technical support post-installation.
The process includes:
- Submission of technical and commercial bids.
- Evaluation of bids based on predefined criteria.
- Contract award to the selected vendor.
- Delivery and installation within the stipulated completion period.
| Equipment Type | Specifications |
|---|---|
| Projectors | 4K Ultra HD, HDMI compatible |
| Microphones | Wireless, handheld |
| Speakers | Ceiling-mounted, surround sound |
| Control Systems | Automated, user-friendly |
All equipment must comply with industry standards and be compatible with existing university infrastructure. The successful bidder must ensure timely delivery, proper installation, and post-installation support as per the contract terms.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Resolution | 4K Ultra HD |
| Connectivity | HDMI, USB, Bluetooth |
| Power Supply | 220V AC, 50Hz |
| Compatibility | Compatible with Windows and Android systems |
Sequential procedures involve:
- Reviewing detailed specifications in the tender document.
- Preparing technical proposals aligning with specifications.
- Demonstrating product compliance during technical evaluation.
- Ensuring all equipment meets safety and quality standards.
All technical equipment must be compliant with BIS standards and come with warranties as specified in the tender document.
Financial Requirements
The estimated budget for this procurement ranges between INR 10 Lakhs to INR 15 Lakhs, depending on the scope and specifications. The cost breakdown includes:
| Item | Estimated Cost |
|---|---|
| AV Equipment | INR 8 Lakhs |
| Installation & Commissioning | INR 2 Lakhs |
| Training & Support | INR 1 Lakh |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful commissioning and acceptance.
Bidders must submit a detailed financial proposal aligned with these terms, ensuring transparency and compliance with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Audio-Visual Equipment
Authority & Contact
Officer Inviting Bids
Pandit Deendayal Energy University
Bid Opening Authority
Purchase Cell
Address
Raisan
Contact Details
[email protected] / 9924467400
BID & GeM Expert Consultancy
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Documents 1
INVITING BIDS FOR Audio Visual Equipment’s.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have a valid digital signature certificate as per IT Act-2000.
- ✓ Proven experience in supplying AV equipment to government or educational institutions.
- ✓ Financial stability demonstrated through recent financial statements.
- ✓ Must submit all required documents listed in the primary stage.
- ✓ Should possess necessary certifications for AV equipment quality and safety.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in AV equipment supply |
| Financial Turnover | At least INR 50 Lakhs in the last fiscal year |
| Certification | ISO 9001 or equivalent |
| Document Submission | Complete primary stage documents as specified |
Bidders must meet all eligibility criteria to qualify for the tender process.
Bidding Process
Process Timeline
1. PRIMARY STAGE
24-06-2026 16:00
2. COMMERCIAL STAGE
25-06-2026 16:30
Required Forms
PRIMARY
Technical Submission
User Defined Template-Standard
COMMERCIAL
ANNEXURE D
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
1
Attachment facility given here
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 22nd June 2026 at 18:00 hours. Bidders must submit all required documents and bids before this time to be considered.
What are the eligibility criteria for bidders?
Eligible bidders must have a valid digital signature, relevant experience in AV equipment supply, a minimum financial turnover of INR 50 Lakhs in the last fiscal year, and necessary certifications like ISO 9001. All primary stage documents must be submitted as specified.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price competitiveness (30%), and past experience (20%). Minimum thresholds must be met for technical and financial criteria to qualify.
What technical specifications are required for the AV equipment?
Equipment must include 4K Ultra HD projectors, wireless microphones, ceiling-mounted speakers, and automated control systems. All items should meet BIS standards and be compatible with existing infrastructure, with warranties provided.
How can I get assistance or training for online bid submission?
Bidders can attend free vendor training sessions held every Saturday at the GNFC Infotower, Ahmedabad. Support is also available via email at [email protected] or by calling +91-79-40007517, 40007514, 40007515.
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Documents 1
INVITING BIDS FOR Audio Visual Equipment’s.pdf
TENDER_DOCUMENT