Tender for Biannual Cleaning, Upkeeping & Security Services at Narmada Officers Bunglow Vadodara
Progress
This government tender offers a unique opportunity for experienced service providers to undertake biannual cleaning, security, and maintenance services at the prestigious Narmada Officers Bunglow Campus in Vadodara. Managed by Sardar Sarovar Narmada Nigam Limited, the project aims to ensure a clean, secure, and well-maintained environment for government officials over a two-year period (2026-28). The tender process is open, with detailed eligibility and technical criteria designed to select competent contractors. The estimated project value is approximately INR 48.19 Lakhs, with a structured evaluation process covering preliminary, technical, and commercial stages. Bidders are encouraged to review all documentation, adhere to deadlines, and submit competitive bids via the e-Procurement portal. This opportunity is ideal for companies specializing in civil works, security services, and facilities management seeking to contribute to government infrastructure maintenance and security enhancement in Gujarat.
Scope Of Work
The scope of work includes:
- Biannual cleaning and maintenance of the entire Narmada Officers Bunglow Campus, including indoor and outdoor areas.
- Security services to safeguard the premises, staff, and assets.
- Upkeeping activities such as landscaping, waste management, and minor repairs.
Bidder responsibilities include:
- Conducting thorough cleaning as per specified standards.
- Providing trained security personnel with proper uniforms and equipment.
- Ensuring compliance with safety and environmental regulations.
- Maintaining detailed logs of daily activities and incidents.
- Coordinating with the designated government authorities.
| Key Deliverables | Specifications |
|---|---|
| Cleaning Standards | As per Govt. norms and specifications |
| Security Personnel | Trained, uniformed, equipped |
| Maintenance Schedule | Regular and preventive |
| Reporting | Daily, weekly, and monthly reports |
The work must be completed within 24 months from the date of contract signing, with periodic reviews and quality assurance checks.
Note: All activities should adhere to the guidelines specified in the tender documents and relevant government standards.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning Equipment | Modern, eco-friendly machinery |
| Security Staff | Trained, uniformed, background verified |
| Security Devices | CCTV, access control systems |
| Maintenance Tools | Standard tools for minor repairs |
| Compliance | Adherence to Gujarat State safety and environmental standards |
Process for technical compliance:
- Submit detailed technical proposal.
- Provide proof of equipment and staff training.
- Demonstrate previous experience with similar scope.
- Undergo technical evaluation by the authorities.
All technical submissions must meet the specifications outlined in the tender documents to qualify for further evaluation.
Financial Requirements
The estimated project cost is INR 48,19,460, with a bid validity of 120 days. Payment will be made in accordance with the terms specified in the contract, based on milestone achievements and monthly invoices. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Total Estimated Cost | 48,19,460 |
| Security Deposit (EMD) | As per tender norms |
| Payment Schedule | Monthly, post-approval of work completion |
Bidders must submit a sealed price bid using the prescribed format, ensuring transparency and competitiveness. The bid should include all applicable taxes and charges, with clear breakdowns for each component.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
07-08-2026 10:00:00
Document Download End
17-08-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹48,19,460
Bid To RA
No
Item Category
Civil Works - Buildings
Authority & Contact
Officer Inviting Bids
Executive Engineer, N P Canal Division No.10, Vadodara
Bid Opening Authority
Executive Engineer, N P Canal Division No.10, Vadodara
Address
2nd Floor, A.D.Block-B, Narmada Naher Bhavan, Chhani Jakat Naka Vadodara-390024.
Contact Details
9099929574
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Documents 1
Reviced SBD for Combine 03-08-2026.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
18-08-2026 11:00
18-08-2026 12:00
18-08-2026 13:00
Required Forms
Preliminary
DETAILS OF TENDER FEE AND EMD
User Defined Template-Standard
DETAILS OF REGISTRATION
User Defined Template-Standard
Technical
1.11 INFORMATION ON LITIGATION HISTORY IN WHICH THE BIDDER IS INVOLVED.
User Defined Template-Standard
1.3.1 DETAILS OF SIMILAR WORKS PERFORMED BY THE BIDDER
User Defined Template-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Provide any proof of Tender Fee
RequiredProvide any proof of EMD
RequiredScanned copy of Valid Registration certificate/renewal receipt of registration fee (for those bidders who are registered in equivalent to class “E1 Class and above & Security license under “Private Security Agencies (Regulation) Act, 2005 and The Gujarat Security Agencies Rules 2007 ” of Gujarat State). Both are compulsory required. If Both registration documents are not submitted then bidder shall be disqualified.
RequiredOther necessary Documents as prescribed in tender documents
Stage - Technical Stage
Scanned copy of Undertaking for Validity for this work (as per Format specified in SECURITIES AND OTHER FORMS of Section 8).
RequiredForm of Bid (as per Format specified in Section 6).
RequiredScanned copies of a Power of Attorney duly authorized by a notary public, if power is delegated for signing the Bid to other person by the Bidder.
RequiredScanned copy of GST
RequiredScanned copy of PAN Card.
RequiredScanned copy of latest ITR.
RequiredScanned copy of Form 3A of Employer/ Government Organizations for completed similar Nature of total Annual works amounting to at least 15 percentage i.e. 7.23 Lakh of the estimated amount put to tender (excluding GST), during any one financial year of the last five completed financial years. (2021-22,2022-23,2023-24, 2024-25, 2025-26)
RequiredScan Copy of ESIC and PF Certificate.
RequiredForm 3 A
RequiredOther Documents, as required
Stage - Commercial Stage
(i) Form of Bid as specified in Section 6
Required
Eligibility Criteria
- ✓ Must have valid registration certificates and renewal receipts for security licensing under the Private Security Agencies (Regulation) Act, 2005.
- ✓ Proof of Tender Fee and EMD submission.
- ✓ Demonstrated experience in executing similar civil and security works with a minimum project value of INR 7.23 Lakhs in any one financial year within the last five years.
- ✓ Submission of Scanned copies of:
Document Requirement Registration certificate Valid and renewed Tender Fee proof Paid receipt EMD proof Valid EMD document ITR Latest filed ITR PAN & GST Valid certificates Employer/ Govt. work certificates Form 3A for past projects ESIC & PF certificates Valid and current - ✓ Financial stability with minimum annual turnover of INR 7.23 Lakhs.
- ✓ Bidders must meet all technical and legal prerequisites as detailed in the tender documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes biannual cleaning, security services, and campus maintenance at the Narmada Officers Bunglow in Vadodara. Bidders are responsible for providing trained personnel, modern equipment, and ensuring compliance with government safety and environmental standards. The work spans 24 months, covering indoor and outdoor areas, landscaping, waste management, and security operations as detailed in the tender documents.
What are the eligibility criteria for bidders?
Bidders must have valid registration certificates, proof of Tender Fee and EMD submission, and experience in similar projects with a minimum annual turnover of INR 7.23 Lakhs. They must submit scanned copies of essential documents such as GST, PAN, ITR, Form 3A, ESIC & PF certificates, and demonstrate experience with projects worth at least INR 7.23 Lakhs in the last five years. Compliance with the Private Security Agencies Act is mandatory.
How is the bidding process structured?
The process involves three stages: (1) Preliminary - submission of fee, EMD, and registration documents; (2) Technical - evaluation of experience, equipment, and compliance; (3) Commercial - final bid evaluation. The bid submission window opens on 07-08-2026 and closes on 17-08-2026. Evaluation occurs on 18-08-2026, with specific times allocated for each stage. All documents must be submitted electronically via the official portal.
What are the key dates and deadlines?
The tender opens for bid submission on 07-08-2026 at 10:00 AM and closes on 17-08-2026 at 6:00 PM. The evaluation stages are scheduled for 18-08-2026, with preliminary, technical, and commercial evaluations occurring sequentially. The final bid opening for technical and commercial proposals is at 12:00 PM and 1:00 PM respectively on the evaluation day. Bidders must adhere strictly to these deadlines.
Who should I contact for support or clarifications?
For assistance, contact the Executive Engineer, N P Canal Division No.10, Vadodara at 9099929574. Support is available during official working hours. Bidders can also attend vendor training sessions held every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. For technical support related to bid submission, email [email protected] or call the toll-free number 73590 21663.