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Open Power and Energy NPROCURE

Tender for Control & Instrumentation Systems at Surat Lignite Power Plant (2025-27)

Bid Publish Date

31-Mar-2025, 3:30 am

Bid End Date

06-Jun-2025, 12:00 pm

EMD

₹1,15,000

Value

₹1,79,79,950

Location

SURAT , GUJARAT

Progress

Issue31-Mar-2025, 3:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹2,950

Contract Form

Service

Completion Period

24  Months

Currency Type

Single

Categories 10

INSTRUMENTATION SOLID AND GEL FUELS NATURAL FUELS WIND TUNNEL SERVICES EQUIPMENT AND INSTRUMENT POWER POWER PLANT POWER PROJECT LIGNITE

This government tender offers a unique opportunity for experienced power sector contractors to secure a two-year contract for control and instrumentation systems at the Surat Lignite Power Plant in Gujarat. The project involves installation, maintenance, and upgrades of advanced control systems for four 125 MW units, ensuring enhanced operational efficiency and safety. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and certification requirements. The procurement process is fully electronic, with detailed documentation and certification processes. With an estimated project value of INR 17.98 million, this tender is ideal for firms specializing in power plant automation, control systems, and energy infrastructure. The deadline for bid submission is 12 May 2025, with detailed evaluation criteria emphasizing technical competence and cost-effectiveness. Participating companies will benefit from government support and training, making this an excellent opportunity to contribute to Gujarat’s power development initiatives.

Scope Of Work

The scope of work for this tender includes:

  • Installation, testing, and commissioning of control and instrumentation systems at Surat Lignite Power Plant.
  • Maintenance and troubleshooting of existing control systems to ensure optimal operation.
  • Upgrade of control hardware and software as per plant requirements.
  • Documentation and reporting of all activities, including system configurations and test results.

Key deliverables include:

  • Complete control system setup for 4x125 MW units.
  • Regular maintenance schedules and reports.
  • Technical support during commissioning.

Sequential process for execution:

  1. Site survey and assessment.
  2. Preparation of detailed work plan.
  3. Procurement of equipment and materials.
  4. Installation and integration.
  5. Testing, commissioning, and handover.
  6. Post-implementation support.
Specification Details
Power Capacity 4 Units x 125 MW
Control System Type SCADA, DCS
Software Compatibility Windows/Linux based
Certification As per industry standards

Important: All work must comply with safety standards and environmental regulations applicable in Gujarat.

Technical Specifications

The technical specifications for the control and instrumentation systems include:

Parameter Requirement
Control System Type Distributed Control System (DCS) and Supervisory Control and Data Acquisition (SCADA)
Software Compatibility Must support integration with existing plant systems
Hardware Standards Industrial-grade, compliant with IEC standards
Communication Protocols Modbus, Profibus, Ethernet/IP
Power Supply 415V AC, 3-phase
Environmental Conditions Operating temperature: -10°C to 55°C, humidity: 0-95%

Sequential procedures for implementation:

  1. Conduct detailed technical assessment.
  2. Procure specified hardware/software.
  3. Install and configure control systems.
  4. Perform system integration and testing.
  5. Document configurations and provide training.
  6. Complete commissioning and handover.

All technical work must adhere to the standards outlined in the tender document and relevant industry norms.

Financial Requirements

The estimated project cost is approximately INR 17.98 million, which includes all hardware, software, installation, and commissioning expenses. Bidders should submit a detailed financial proposal with their bid, breaking down costs into categories such as equipment, labor, and miscellaneous expenses. The bid must include a price schedule submitted online, conforming to the prescribed format.

Cost Component Estimated Amount (INR)
Hardware & Software 10,000,000
Installation & Commissioning 5,000,000
Miscellaneous & Contingency 1,998,000

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and initial testing.
  • 20% post successful commissioning.

All payments are subject to submission of valid invoices and completion certificates. The total bid validity period is 180 days from the bid submission deadline.

Documents 1

TENDER DOCUMENT CONTROL AND INSTRUMENTATION_2025-27.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses to operate in the power and energy sector.
  • ✓ Proven experience in installing and maintaining control and instrumentation systems at large power plants.
  • ✓ Submit a valid EMD of INR 115,000 along with bid documents.
  • ✓ Provide scan copies of Tender Fees and EMD during the techno-commercial bid stage.
  • ✓ Demonstrate financial stability with an estimated project cost of at least INR 17.98 million.
  • ✓ Possess relevant technical certifications and compliance with industry standards.
Qualification Criteria Minimum Requirement
Financial Capacity Minimum turnover of INR 50 million in last 3 years
Technical Experience At least 3 similar projects completed in power plants
Certification ISO 9001, ISO 14001, OHSAS 18001
EMD INR 115,000 (to be submitted with bid)

Note: Bidders must submit all required documents as specified in the tender to qualify for evaluation.

Bidding Process

Process Timeline

1. Techno commercial Bid
2. Price Bid

Required Forms

Techno

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

SCHEDULE OF DEVIATION

User Defined Template-Standard

Required

CONFIRMATION

User Defined Template-Secured

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Techno commercial Bid

1

Attach Scan copy of Tender Fees and EMD

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Form - SCHEDULE OF DEVIATION

1

Bidder has to submit Schedule of Deviation ANNEXURE-I of Tender Document

Form - CONFIRMATION

1

Bidder has to confirm Terms & Conditions of Tender

Stage - Price Bid

1

Price Bid to be Submitted Online only

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for bid submission is 12 May 2025 at 17:30 IST. Bidders must upload all required documents and complete the process before this deadline to be considered.

What documents are required to participate?

Eligible bidders must submit scan copies of Tender Fees, EMD (INR 115,000), technical certifications, and experience documents. All documents should be uploaded online as per the tender guidelines.

How can I obtain the tender documents?

Tender documents are available for free download from the official portal before the bid deadline. Visit the procurement website and search for tender notice SLPP/C&I/BMC/2025-27 to access the PDF files.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the portal and bid submission procedures.

What are the payment terms for the selected contractor?

Payments will be made in three installments: 30% advance, 50% after installation and testing, and 20% after successful commissioning. All payments are subject to submission of invoices and completion certificates.