Air Handling Unit (AHU)
Bisagn
Posted:
17 January 2025
Closed:
7 February 2025
GEM
Open State Governments & UT NPROCURE
Tender for Design, Supply, Installation & Commissioning of Chilled Water AHUs at Sabar Dairy, Gujarat
Bid Publish Date
17-Sep-2025, 5:30 am
Bid End Date
30-Sep-2025, 9:30 am
EMD
₹20,000
Value
₹20,00,000
Location
Progress
Issue17-Sep-2025, 5:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Works
Completion Period
3 Months
Currency Type
Single
Categories
11
This government tender offers a unique opportunity for qualified contractors and engineering firms to participate in the design, supply, installation, and commissioning of chilled water-based air handling units at Sabar Dairy, Gujarat. The project aims to upgrade the dairy's powder packing section with advanced HVAC systems on a turnkey basis, ensuring energy efficiency and optimal performance. The tender is issued by the Sabarkantha District Co-Operative Milk Producers Union Ltd., emphasizing transparency, quality, and timely project completion. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to strict deadlines. This project provides an excellent platform for experienced HVAC contractors to showcase their capabilities and contribute to a vital government sector initiative. The estimated project cost is ₹20 lakhs, with a project completion period of 3 months. Register now and participate in this competitive tender to secure a significant government contract in Gujarat.
Scope Of Work
• Design and engineering of chilled water-based air handling units (AHUs) suitable for the powder packing section.
• Supply and installation of all necessary AHUs, accessories, and related HVAC components.
• Dismantling of existing HVAC systems as required.
• Modification and integration of new units with existing infrastructure.
• Labor provision for installation, testing, and commissioning.
The process involves:
- Site assessment and detailed design planning.
- Procurement of all equipment and accessories.
- Dismantling existing systems.
- Installation of new AHUs and accessories.
- Testing and commissioning to ensure optimal performance.
- Handover with complete documentation.
| Key Deliverables | Specifications |
|---|---|
| Chilled Water AHUs | Capacity as per design requirements |
| Accessories | All necessary ducting, valves, sensors |
| Dismantling & Installation | Complete removal and setup |
| Testing & Commissioning | Performance verification |
All work must comply with relevant safety standards, local codes, and project specifications. The contractor must coordinate with the project manager for timely execution and quality assurance.
Technical Specifications
| Parameter | Requirement |
|---|---|
| AHU Capacity | As per design specifications for powder packing section |
| Power Supply | 415V, 3-phase, 50Hz |
| Material | Stainless steel or equivalent for airflow components |
| Control System | Automated with remote monitoring capability |
| Dismantling | Safe removal of existing HVAC units |
| Installation | Secure mounting, proper insulation, and sealing |
Sequential procedures:
- Review detailed design drawings.
- Procure equipment and accessories.
- Dismantle existing units.
- Install new AHUs and connect utilities.
- Conduct performance testing.
- Final commissioning and handover.
Financial Requirements
The total estimated project cost is ₹20,00,000, with a bid security deposit (EMD) of ₹20,000. The bid offer must be valid for 120 days from submission. Payment terms are typically milestone-based, including an initial advance, progress payments upon installation milestones, and final payment after successful commissioning. Bidders should submit a detailed financial proposal, including itemized costs for equipment, labor, and miscellaneous expenses. All costs must be inclusive of applicable taxes and duties. The tender fee of ₹5,000 is payable during bid submission, which is non-refundable. The financial bid should align with the technical proposal and adhere to the prescribed format.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Sabardairy Himatnagar
Bid Opening Authority
Sabardairy Himatnagar
Address
Sabardairy Himatnagar, boria, Himatnagar, sabarkantha, 383006 Gujarat
Contact Details
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Documents 1
TEND.SUG.TRA. 2025-27 (3).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses to operate as an HVAC contractor in Gujarat.
✓ Proven experience in designing and installing HVAC systems, especially chilled water-based AHUs.
✓ Demonstrated capacity to complete similar projects within stipulated timelines.
✓ Financial stability evidenced by turnover and financial documents.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover (last 3 years) | ₹50 lakhs per year |
| Experience in HVAC projects | At least 3 similar projects |
| Technical certifications | Valid certifications in HVAC design and installation |
| EMD Submission | ₹20,000 as per tender guidelines |
Important: Bidders must submit all required documents, including turnover certificates, work experience proof, and technical certifications, to qualify for the tender.
Bidding Process
Process Timeline
1. PRELIMINARY STAGE
03-10-2025 15:00
2. COMMERCIAL STAGE
07-10-2025 15:00
Required Forms
PRELIMINARY
Turnover Details
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Work Experience Details
User Defined Template-Standard
Bidder’s Basic Information
User Defined Template-Standard
COMMERCIAL
Price Bid
User Defined Template-Secured
Required Documents
Form - Turnover Details
1
Turn Over Certificate
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Form - Work Experience Details
1
WORK EXPERIENCE DETAILS
RequiredForm - Bidder’s Basic Information
1
Technical Details & basic information
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th September 2025 at 3:00 PM. Bidders must upload all required documents and proposals before this time to be considered.
How can I obtain the tender document?
The tender document can be downloaded free of cost from the official e-Procurement portal using the provided link. Registration on the portal is required for access.
What are the eligibility criteria for bidders?
Bidders must have a minimum annual turnover of ₹50 lakhs, relevant HVAC project experience, valid licenses, and submit all required certificates and documents, including EMD and technical certifications.
Is site visit or pre-bid meeting scheduled?
A pre-bid meeting is not explicitly scheduled, but bidders are encouraged to contact the project officer for clarifications. Site visits can be arranged upon request.
What are the payment terms for the project?
Payments will be milestone-based, including an initial advance, progress payments upon completion of specific phases, and final payment after successful testing and commissioning. Details are specified in the tender document.
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Documents 1
TEND.SUG.TRA. 2025-27 (3).pdf
TENDER_DOCUMENT