Tender for Fare Collection Agency for Rajkot City Bus Service (RMTS) - 2-Year Contract
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹23,500
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
7
The Rajkot Municipal Corporation has issued a government tender for the selection of a Fare Collection Agency for the Rajkot City Bus Service (RMTS). This 2-year contract aims to modernize fare collection through advanced electronic systems, ensuring efficient, secure, and seamless passenger transactions. The tender invites experienced companies specializing in transit fare technology, ticketing solutions, and transportation infrastructure to submit their bids. The project involves deploying hardware and software solutions, integrating with existing systems, and providing ongoing maintenance and support. With an estimated value of approximately ₹131.07 crore, this opportunity offers a significant government contract for qualified transport technology providers. The tender process includes detailed technical and financial evaluations, with clear deadlines and submission guidelines. Interested bidders must meet strict eligibility criteria, including experience, financial stability, and legal compliance. This is a prime opportunity for companies seeking to expand their footprint in government transportation projects, leveraging innovative fare collection solutions to improve urban mobility in Rajkot.
Scope Of Work
The selected Fare Collection Agency will be responsible for the following key deliverables:
- Implementation of electronic fare collection systems across all buses in the RMTS fleet.
- Deployment of ticketing hardware and software, including card readers, ticket printers, and digital kiosks.
- Integration with existing transportation management systems.
- Training of staff on new fare collection technology.
- Maintenance and technical support for the deployed systems during the contract period.
The process includes:
- Submission of technical and financial bids.
- Technical evaluation based on experience, system capabilities, and compliance.
- Financial evaluation considering bid price and cost-effectiveness.
- Final selection and contract award.
The agency must ensure compliance with all safety, security, and operational standards specified in the tender documents. The project completion period is two years, with milestones for phased deployment and testing. The bid must include detailed technical proposals, cost breakdowns, and supporting documentation as per the tender guidelines.
| Specification | Details |
|---|---|
| Contract Duration | 2 Years |
| Estimated Cost | ₹131.07 Crore |
| Security Deposit | ₹13.11 Lakh |
| Payment Terms | As per contract agreement |
| Technical Requirements | Advanced electronic fare collection hardware and software |
| Maintenance Period | During the contract tenure |
Technical Specifications
The technical specifications include deployment of electronic fare collection hardware such as contactless card readers, ticket printers, and digital kiosks. The system must support multiple payment modes including RFID cards, mobile wallets, and QR codes. The software should be capable of real-time data processing, fare management, and reporting. Compatibility with existing transport infrastructure is mandatory.
| Parameter | Specification |
|---|---|
| Hardware Compatibility | Must support standard fare collection hardware |
| Payment Modes | RFID, Mobile Wallet, QR Code |
| Data Security | End-to-end encryption |
| Software Features | Real-time reporting, fare management |
| System Integration | Seamless integration with existing transport systems |
The deployment process involves hardware installation, software configuration, testing, and staff training, followed by a phased rollout across all buses. System uptime should be at least 99.5% with scheduled maintenance windows as per the project plan.
Financial Requirements
The total estimated project cost is approximately ₹131.07 crore, with a bid security deposit of ₹13.11 lakh. The financial bid should include detailed cost components such as hardware procurement, software development, installation, and maintenance. Payment terms are aligned with project milestones, including initial deployment, testing, and operational phases.
| Cost Component | Estimated Cost |
|---|---|
| Hardware | ₹45 Crore |
| Software Development | ₹25 Crore |
| Installation & Deployment | ₹20 Crore |
| Maintenance & Support | ₹41.07 Crore |
| Total | ₹131.07 Crore |
Payments will be made in installments based on successful completion of predefined milestones. Bidders must submit a detailed financial proposal along with supporting documents as per the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Manpower Supply
Authority & Contact
Officer Inviting Bids
General Manager
Bid Opening Authority
General Manager, Rajkot Rajpath Ltd.
Address
3rd Floor, Multi Activity Center, Chowk, 150 Feet Ring Rd, Nana Mava, Rajkot, Gujarat
Contact Details
9974343657
Authority Records
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Documents 2
26-05-2025 - Final Updated for Nprocure- Third Attempt Final Technical bid-RFP for fare collection .pdf
TENDER_DOCUMENT
Minutes of Prebid Meeting.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid Tender Fee and EMD payment receipts.
- ✓ Must submit all required technical documents including the tender documents with corrigendum, if any.
- ✓ Demonstrate an annual turnover of at least ₹50 crore in the last three financial years.
- ✓ Possess valid Professional Tax & GST Registration.
- ✓ Have active EPF & ESIC registrations.
- ✓ Hold a valid Labour License as per pre-qualification requirements.
- ✓ Provide experience certificates for similar fare collection or transportation projects.
- ✓ Submit a Non-Blacklist Declaration confirming the bidder's eligibility.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | ₹50 Crore |
| Experience | 3+ similar projects |
| Valid Registrations | GST, EPF, ESIC |
| Certification | Experience certificates |
| Legal Status | Not blacklisted |
Bidders must comply with all legal and technical standards specified in the tender documents to qualify for evaluation.
Bidding Process
Process Timeline
23-06-2025 12:00
26-06-2025 12:00
Required Forms
Technical
Tender Fee and EMD Details
User Defined Template-Standard
Price
Manpower Supply - RRL
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Tender Fee and EMD
RequiredTender Documents with Corrigendum, if any
RequiredAnnual Turn Over as per Pre-Qualification
RequiredProfessional Tax & GST Registration
RequiredEPF & ESIC Registration
RequiredValid Labour License as per Pre-Qualification
RequiredExperience certificate as per Pre-Qualification
RequiredNon-Blacklist Declaration
RequiredOther documents, if any
Stage - Price Bid
-
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender seeks to select a qualified Fare Collection Agency for the Rajkot City Bus Service (RMTS) to implement electronic fare collection systems, improve operational efficiency, and enhance passenger convenience for a period of two years.
Who can participate in this bidding process?
Eligible bidders include transportation technology companies, fare system providers, and transportation service agencies with proven experience, valid registrations, and financial stability as per the eligibility criteria outlined in the tender documents.
What are the key dates and deadlines?
The bid submission starts on 27-05-2025 at 1:00 PM and ends on 18-06-2025 at 6:00 PM. Technical evaluation will occur on 23-06-2025, and financial bids will be opened on 26-06-2025. All submissions must be completed before these deadlines to be considered.
What documents are required to bid?
Bidders must submit Tender Fee and EMD receipts, technical documents including experience certificates, GST, EPF, ESIC registrations, Labour License, Non-Blacklist Declaration, and other relevant certificates. The financial bid requires no additional documents but must adhere to the specified format.
How is the evaluation process conducted?
Bids are evaluated based on technical capability (60%), cost effectiveness (30%), and compliance with technical specifications (10%). Minimum thresholds must be met, and the final selection considers both technical scores and bid prices, ensuring transparency and fairness.
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Documents 2
26-05-2025 - Final Updated for Nprocure- Third Attempt Final Technical bid-RFP for fare collection .pdf
TENDER_DOCUMENT
Minutes of Prebid Meeting.pdf
TENDER_DOCUMENT