Tender for 3-Year Advertisement Display on LED Boards by Bhavnagar Municipal Corporation
Progress
Bhavnagar Municipal Corporation is inviting bids for a 3-year digital advertisement display project on LED boards across the city. This government tender offers an excellent opportunity for outdoor advertising companies to partner with the municipal authorities in enhancing public outreach and urban development initiatives. The project involves installation, maintenance, and content management of LED signage at multiple locations, ensuring high visibility and effective communication. Bidders should meet strict eligibility criteria, including proven experience, financial stability, and compliance with local regulations. The tender process is conducted electronically, with clear deadlines for bid submission and evaluation. This initiative supports digital transformation in urban communication, providing a platform for brands and organizations to reach a broad audience while contributing to civic engagement. Interested companies specializing in digital signage, outdoor advertising, and infrastructure management are encouraged to participate and submit their proposals online. The estimated contract value is approximately INR 90,00,000, with detailed terms outlined in the tender documents.
Scope Of Work
• Installation and commissioning of LED display boards at designated locations in Bhavnagar.
• Maintenance and operational management of the LED signage throughout the contract period.
• Content management and updating as per municipal guidelines.
• Provision of technical support and timely repairs.
- Site assessment and approval by the municipal authorities.
- Installation of LED units following approved specifications.
- Operational testing and handover.
- Regular maintenance and content updates.
- Periodic reporting to the Bhavnagar Municipal Corporation.
| Specification | Details |
|---|---|
| Display Type | LED digital screens |
| Duration | 3 years |
| Location | Multiple locations across Bhavnagar |
| Power Supply | Standard electrical connections |
| Content | Advertisements, Public messages |
| Maintenance | Scheduled and on-demand repairs |
• Ensure compliance with safety standards and municipal regulations.
• Provide training to designated municipal staff for content management.
• Submit periodic performance reports and maintenance logs.
Technical Specifications
| Parameter | Specification |
|---|---|
| Display Size | Minimum 55 inches |
| Resolution | Full HD or higher |
| Brightness | Minimum 5000 nits |
| Power Consumption | Not exceeding specified limits |
| Operating Temperature | -10°C to 50°C |
| Connectivity | HDMI, USB, Wi-Fi |
| Installation | Secure mounting with weatherproofing |
Sequential steps for technical setup:
- Site survey and approval.
- Procurement of LED units matching specifications.
- Installation and electrical connection.
- System testing and calibration.
- Handover after successful testing.
Ensure compliance with technical standards for outdoor signage and safety regulations.
Financial Requirements
The estimated contract value is INR 90,00,000. Payment terms are structured as follows:
| Payment Schedule | Percentage |
|---|---|
| Upon contract signing | 20% |
| After installation completion | 50% |
| Final acceptance and project closure | 30% |
Bidders must submit a detailed financial proposal including itemized costs for equipment, installation, maintenance, and content management. All bids should be inclusive of applicable taxes and duties. The tender fee is INR 2500, payable online, and EMD amount is to be submitted as per the instructions. The total bid amount must be within the specified budget limits.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹2,500
Contract Form
Works
Completion Period
03 Years
Currency Type
Single
Bid Submission Start
14-10-2026 10:30:00
Document Download End
03-11-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹90,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Estate Officer (Estate Department), Bhavnagar Municipal Corporation, Bhavnagar.
Bid Opening Authority
Tender Committee.
Address
Estate Officer, Estate Department, Bhavnagar Municipal Corporation, Opp.Galaxy Cinema, Bhavnagar. 364001
Contact Details
8469223366
Authority Records
BID & GeM Expert Consultancy
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Documents 1
final tender LED 2.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
07-11-2026 12:00
07-11-2026 12:15
Required Forms
preliminary
Tender Fee and EMD
User Defined Template-Standard
commercial
LED Price Bid form
User Defined Template-Standard
Required Documents
Stage - preliminary stage
tender documents
Requiredemd and tender fee
RequiredGST & PAN
RequiredProffessional Tax payment Receipt
RequiredEPF & ESIC Certificate
RequiredTurn over certificate
RequiredRegistration Certificate
RequiredOther
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Eligibility Criteria
✓ Must have valid registration and licensing for outdoor advertising services.
✓ Proven experience in installing and managing LED digital signage.
✓ Financial stability with a minimum turnover of INR 1 crore in the last 3 years.
✓ Must submit all required documents including:
- Tender documents
- EMD and tender fee
- GST & PAN certificates
- Professional Tax payment receipt
- EPF & ESIC certificates
- Turnover certificate
- Registration certificate
- Other relevant certifications
✓ Compliance with local municipal and safety regulations.
| Qualification Requirement | Details |
|---|---|
| Minimum turnover | INR 1 crore in last 3 years |
| Experience | At least 2 similar projects in outdoor digital advertising |
| Certification | Valid GST, PAN, EPF, ESIC certificates |
| Financial stability | Demonstrated through turnover certificates |
| Technical capability | Proven infrastructure for installation and maintenance |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender invites companies to provide digital advertisement display services on LED boards across Bhavnagar for a period of 3 years. It aims to enhance public communication and promote municipal initiatives through outdoor digital signage.
How can I participate in the bidding process?
Interested bidders must register online on the official portal, download the tender documents, and submit their technical and financial bids electronically before the deadline. Ensure all required documents, including EMD and tender fee, are uploaded correctly.
What are the eligibility criteria for bidders?
Bidders should have valid registration and licenses, proven experience in outdoor digital signage, a minimum turnover of INR 1 crore, and must submit all mandatory documents such as GST, PAN, EPF, ESIC certificates, and turnover certificates. Compliance with safety and municipal norms is essential.
What are the key deadlines I should be aware of?
The bid submission starts on 14-10-2026 at 10:30 AM and closes on 03-11-2026 at 6:00 PM. The bid opening is scheduled for 18-04-2026 at 12:00 PM. Bidders must submit all documents before these dates to participate successfully.
What is the scope of work involved in this tender?
The scope includes installation, maintenance, and management of LED advertisement boards, content updates, and technical support. Bidders will be responsible for site assessment, installation, testing, and ongoing maintenance to ensure high-quality digital advertising services in Bhavnagar.