Tender for AMC of 3KVA Online UPS for Subdivision & Division Offices - Power & Energy Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender offers an excellent opportunity for experienced electrical service providers to secure a contract for AMC of 3KVA Online UPS systems across multiple subdivision offices and the Vyara Division under DGVCL. The project aims to ensure reliable power backup and preventive maintenance for critical power infrastructure in Tapi district, Gujarat. Bidders must meet specific eligibility criteria, submit technical and financial documents, and adhere to the detailed deadlines. The tender emphasizes transparency, technical excellence, and competitive pricing, making it ideal for electrical contractors, power sector companies, and maintenance service providers seeking government contracts. With a total estimated value of INR 9,00,000 and a contract duration of 12 months, this tender is a strategic opportunity to expand your footprint in Gujarat’s power distribution sector.
Scope Of Work
The scope of this tender includes the following key deliverables:
- Provision of AMC services for 3KVA Online UPS systems installed at various subdivision offices (Kapura, Dolvan, Valod, Songadh, Ukai, Uchchhal, Nizar) and the Vyara Division office.
- Preventive maintenance and routine inspections to ensure UPS systems operate efficiently.
- Prompt troubleshooting and repairs in case of system failures or faults.
- Replacement of faulty components with genuine parts as per manufacturer specifications.
- Documentation and reporting of maintenance activities, issues identified, and corrective actions taken.
The process involves:
- Bid submission through the online portal within the stipulated deadline.
- Bid evaluation based on eligibility, technical competence, and financial competitiveness.
- Contract award to the successful bidder.
- Execution of AMC services as per agreed terms, with periodic reviews and audits.
| Specification | Details |
|---|---|
| UPS Capacity | 3KVA |
| Power Supply | 230V AC |
| Backup Duration | Minimum 30 minutes |
| Maintenance Frequency | Quarterly |
| Response Time | Within 4 hours of fault report |
Bidders must ensure compliance with all technical standards and submit all required documents as specified in the tender documents.
Technical Specifications
The UPS systems covered under this tender are 3KVA Online UPS units with the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 3KVA |
| Input Voltage | 230V ± 10% |
| Output Voltage | 230V ± 2% |
| Frequency | 50Hz ± 3Hz |
| Battery Type | Sealed Maintenance-Free Lead Acid |
| Backup Time | Minimum 30 minutes |
| Efficiency | ≥ 90% |
| Standards | IEC 62040-3, IS 16239 |
The process involves:
- Inspection and testing of UPS units.
- Preventive maintenance as per manufacturer guidelines.
- Fault diagnosis and timely repairs.
- Component replacement with genuine parts.
- Final testing and reporting to ensure compliance with technical standards.
Financial Requirements
The estimated contract value for the AMC services is INR 9,00,000. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Service Charges | 7,50,000 |
| Spare Parts & Replacements | 1,00,000 |
| Miscellaneous & Contingencies | 50,000 |
| Total Estimated Cost | 9,00,000 |
Payment terms are as follows:
- Initial payment of 30% upon contract signing.
- Progress payments based on milestone completion.
- Final payment after successful completion and acceptance.
- Payments will be made through electronic transfer upon submission of invoices and reports.
Bidders should include detailed cost proposals and adhere to the financial terms specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹9,00,000
Bid To RA
No
Item Category
UPS
Authority & Contact
Officer Inviting Bids
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Bid Opening Authority
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Address
Vyara Division office, DGVCL, 66 KV COMPOUND, N.H. 6 DHULIYA ROAD, TA-VYARA, DIST-TAPI, PINCODE 394650
Contact Details
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Documents 5
NIT VYARA Division AMC_Online 3KVA UPS.pdf
TENDER_DOCUMENT
Vyara 3KVA UPS_Terms and Conditions.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT
Location Details.pdf
TENDER_DOCUMENT
Vyara 3KVA UPS_Terms and Conditions_Revised.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licensing for electrical maintenance services.
- ✓ Proven experience in UPS maintenance, preferably with government or utility sector projects.
- ✓ Submission of tender fee and EMD proof as per tender guidelines.
- ✓ All technical documents for pre-qualification must be attached.
- ✓ Financial stability to undertake contracts of approximately INR 9,00,000.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | INR 885 |
| EMD | INR 9000 (approximate) or as specified |
| Experience | Minimum 3 years in UPS maintenance |
| Technical Capability | Certified technicians and requisite tools |
| Financial Strength | Turnover of at least INR 30 lakhs in the last fiscal year |
Bidders must meet all the above criteria to qualify for the technical and commercial evaluation stages.
Bidding Process
Process Timeline
06-08-2026 10:00
06-08-2026 12:00
06-08-2026 15:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
AMC OF 3KVA ONLINE UPS
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves providing Annual Maintenance Contract (AMC) services for 3KVA Online UPS systems installed at various subdivision offices and the Vyara Division office under DGVCL. The scope includes preventive maintenance, repairs, component replacements, and ensuring reliable power backup for critical power distribution infrastructure.
Who is eligible to bid for this tender?
Eligible bidders must have valid electrical maintenance licenses, proven experience in UPS maintenance, and meet financial criteria such as a minimum turnover of INR 30 lakhs. They must also submit tender fee and EMD proof, along with technical documents for pre-qualification, as specified in the tender guidelines.
What are the key deadlines for bid submission and opening?
The bid submission starts on 22-07-2026 at 19:00 and ends on 30-07-2026 at 18:00. The preliminary bid opening is scheduled for 31-07-2026 at 10:00, followed by technical and commercial evaluations on the same day. Bidders must adhere strictly to these deadlines to participate successfully.
How can I access the tender documents and support?
Tender documents are available for free download from the official portal. For technical support or clarifications, bidders can contact (n)code solutions at GNFC Ltd., Ahmedabad, via phone (+91-79-40007517) or email [email protected]. Training sessions are organized weekly to assist bidders in online submission procedures.
What are the technical specifications for the UPS units covered?
The UPS units are 3KVA Online UPS with specifications including 230V input/output, minimum 30-minute backup, ≥ 90% efficiency, and compliance with IEC 62040-3 standards. The units should be capable of handling power fluctuations and providing reliable backup for critical operations.
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Documents 5
NIT VYARA Division AMC_Online 3KVA UPS.pdf
TENDER_DOCUMENT
Vyara 3KVA UPS_Terms and Conditions.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT
Location Details.pdf
TENDER_DOCUMENT
Vyara 3KVA UPS_Terms and Conditions_Revised.pdf
TENDER_DOCUMENT